Paul Chavez
Santa Fe,NM
Summary
Organized and motivated employee eager to apply time management and organizational skills in various environments. Highly-motivated employee with desire to take on new challenges. Strong work ethic, adaptability and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills. Communicative Purchasing Agent with background in procurement, evaluating material quality and securing services of suppliers and manufacturers. Consistently maintains accurate sales and purchasing reports for forecasting and cost tracking. Energetic and hardworking individual with high attention to detail and purchasing budget drafting capabilities. Talented professional with expertise in Trainer role. Dynamic public speaker known for meeting demanding training schedules and exceeding management expectations. Considered valuable asset to any team. Qualified Contract Specialist with 4 plus years' experience negotiating and managing legal contracts. Highly skilled in performing in-depth research, preparing contract proposals and structuring contracts. Excited to leverage diverse experience with various contracts in a new role with a reputable organization.
Overview
16
16
years of professional experience
1
1
Certification
Work History
Management Analyst Advanced
General Service Department
Santa Fe, NM
09.2023 - Current
- Reviewed and evaluated proposed contract documents to ensure compliance with applicable laws and regulations.
- Developed contractual agreements, including terms and conditions, in accordance with established policies and procedures.
- Analyzed requests for proposals to determine appropriate responses based on customer requirements.
- Drafted standard contract language for use in all agreements between the company and its vendors.
- Developed Scope of Work for Request for Proposals, Invitations To Bid, Sole Sources, Declarations of Emergency's.
- Processed and managed contracts such as RFP's, ITB's, Sole Sources, GSA to SPA's and DOE's.
- Ensured that all signed contracts were properly filed in an organized manner for easy retrieval.
- Conducted Pay applications.
- Processed W-9 forms.
- Experience in Share
Human Resources Intern
University of New Mexico, NM
Albuquerque, NM
09.2023 - Current
- Helped with recruitment by posting job openings, screening resumes and scheduling interviews.
- Created, organized and maintained employee personnel files to keep sensitive data secure.
- Updated internal databases with new employee information, contact details and employment forms.
- Organized and stored employment forms and information.
- Assisted with new hire orientation preparation, scheduling and administration.
- Provided follow-up correspondence to applicants and agencies regarding employment status.
- Scheduled or conducted new employee orientations.
- Selected qualified job applicants or referred to managers to make hiring recommendations.
- Hired employees and processed hiring-related paperwork.
- Analyzed employment-related data and prepared reports.
- Reviewed employment applications and job orders to match applicants with job requirements.
- Maintained and updated organizational charts, employee handbooks or performance evaluation forms.
Automated Logistical Specialist (92A)
Army National Guard NM
Santa Fe, NM
03.2021 - Current
- Maintained and updated automated supply systems, including Standard Army Retail Supply System and Global Combat Support System-Army.
- Developed a system to track all supplies using barcode scanners.
- Organized storage areas for efficient retrieval of materials.
- Coordinated with vendors to order necessary materials as needed.
- Developed Scope of work for Contracts such as RFP's, ITB's, Sole Sources, Professional Service Contracts and DOE's.
- Processed and managed all contracts such as RFP's, ITB's, Sole Sources, Professional Service Contracts and DOE's.
- Created Purchase orders.
- Ensured that orders were placed in accordance with government regulations and policies.
- Provided technical support to personnel on the use of automated logistics systems.
Contracts Purchasing Agent Advanced
Department of Public Safety
Santa Fe, NM
12.2022 - 08.2023
- Sourced new vendors for purchasing needs.
- Prepared purchase orders and sent to distributors and suppliers.
- Prepared, coordinated and communicated price quotes, terms of sale, delivery dates and service obligations to customers and contractors.
- Developed Scope of Work for Contracts such as, RFP's, ITB's, Sole Sources, Professional Service Contracts, DOE's .
- Processed and Managed Contracts such as RFP's, ITB's, Sole Sources, Professional Service Contracts, DOE's.
- Created Purchase orders and managed Purchase orders.
- Processed W-9's.
- Processed P-Card payments and reconciliations.
- Lead and Managed purchasing and contract meetings.
- Experience in Share
Purchase Agent
New Mexico Department Of Health
Santa Fe, NM
03.2022 - 12.2022
- Sourced new vendors for purchasing needs.
- Prepared purchase orders and sent to distributors and suppliers.
- Prepared, coordinated and communicated price quotes, terms of sale, delivery dates and service obligations to customers and contractors.
- Developed Scope of Work for Contracts such as, RFP's, ITB's, Sole Sources, Professional Service Contracts, and DOE’s.
- Processed and Managed Contracts such as RFP's, ITB's, Sole Sources, Professional Service Contracts, and DOE’s.
- Created Purchase orders and managed Purchase orders.
- Processed W-9's.
- Processed P-Card payments and reconciliations.
- Lead and managed purchasing and contract meetings.
- Processed payments and reconciled invoice payments
- Experience in Share
Food Service Team Member
Target
Santa Fe, NM
06.2021 - 08.2021
- Followed staff performance and service standards to deliver consistent and positive customer experiences.
- Enhanced food quality by monitoring shipments, preparation and food handling.
- Controlled portion sizes and garnishing to optimize cost controls.
- Cleaned and sanitized work areas, equipment, utensils, dishes and silverware.
- Operated cash register to process cash, check and credit card transactions.
- Coordinated guest relations to boost satisfaction and brand loyalty.
- Sought out and implemented methods to improve food service and team performance.
- Maintained order and cleanliness of work areas to conform with health codes.
- Acquired new skills to support team and further accommodate customer needs.
- Gathered ingredients and cleaned and cut food items to prep recipes.
- Received food orders from individuals and explained offerings.
- Stored perishable food items in freezer or refrigerator to protect from spoilage.
- Collected payments and provided accurate change.
- Worked closely with front-end staff to assist customers.
- Accepted cash and credit card payments, issued receipts and provided change.
- Trained new team members in cash register operation, stock procedures and customer services.
- Analyzed financial data to identify trends, patterns and strategies.
- Analyzed complex financial information to offer recommendations to management, driving decision-making.
- Verified documented and requested disbursements to facilitate payments.
- Worked cross-functionally with internal departments to align and validate data inputs.
- Evaluated financial records for accuracy and conformance to regulations.
Driver/Courier
Federal Express
Santa Fe, NM
08.2019 - 08.2021
- Delivered goods and services to customers on time and in excellent condition.
- Utilized GPS to optimize routes and continuously meet estimated delivery times.
- Monitored traffic conditions and applied defensive strategies to avoid accidents.
- Achieved consistently high customer scores due to exceptional service.
- Operated standard warehouse equipment to assist with loading and unloading of deliveries.
- Secured merchandise, avoiding damage during transportation.
- Inspected vehicles for cleanliness and checked gas and oil levels prior to departure.
- Performed pre-trip inspection checks and reported problems to supervisor.
- Documented daily mileage, gas and other data.
- Drove trucks to and from job sites to deliver supplies.
- Verified loads against bill of lading to identify and correct discrepancies.
- Saved fuel by leveraging GPS to identify faster routes.
- Delivered customer orders and collected payments to keep accounts current.
- Documented customer service issues, expenses, mileage and other key information.
- Monitored budget execution work, including obligations incurred and actual expenditures of funds.
- Completed monthly operational reviews to check budget compliance and identify areas in need of adjustment.
- Generated reporting packages for business performance results.
- Juggled multiple projects and tasks to ensure high quality and timely delivery.
- Analyzed financial data to identify trends, patterns and strategies.
- Analyzed complex financial information to offer recommendations to management, driving decision-making.
- Verified documented and requested disbursements to facilitate payments.
- Worked cross-functionally with internal departments to align and validate data inputs.
- Evaluated financial records for accuracy and conformance to regulations.
Warehouse Package Handler
Fed Ex Ground
Santa Fe, NM
05.2019 - 08.2019
- Assisted in loading delivery trucks with prepared packages.
- Loaded completed orders on pallets according to delivery numbers.
- Operated power tools and special machinery to move, pick up and store products.
- Protected company inventory by maintaining and organizing storage areas.
- Tracked parcel movement using hand-held scanners and daily production sheets to keep records accurate.
- Disposed of debris and hazardous materials properly to avoid contamination.
- Examined and inspected containers, materials and products to meet packing specifications.
- Monitored budget execution work, including obligations incurred and actual expenditures of funds.
- Completed monthly operational reviews to check budget compliance and identify areas in need of adjustment.
- Determined and tracked budget expenses with accuracy and transparency.
- Generated reporting packages for business performance results.
- Performed budget formulation work involving review and preparation of budget estimates and financial plans.
Sales /Marketing Manager
Nutrishop Vitamins, Sports Nutrition And Weight Loss Superstore
Santa Fe, NM
02.2018 - 08.2019
- Maintained open communication, followed-up on customer needs and offered new products to account holders to maintain client base and encourage repeat buyers.
- Traveled to customer sites with sales representatives to meet and help close deals through effective persuasion.
- Mentored and trained staff to define and exceed field sales objectives.
- Developed productive relationships with key account holders.
- Recruited, interviewed and hired individuals bringing exceptional talent and well-developed skills to already successful sales division.
- Supported, trained and motivated team of professionals to consistently meet annual goals for sales and production.
- Analyzed quarterly sales statistics and prepared analyses for corporate management.
- Established clear lines of communication between business and clients.
- Supervised sales strategy, training, team structure and communication of regional sales program.
- Led, coached and developed employees to achieve sales goals.
- Increased revenue generation by collaborating with senior executives to assess regional performance and develop new sales strategies.
- Held weekly meetings with each representative to talk one-on-one, resolve issues and provide tailored training.
- Performed budget formulation work involving review and preparation of budget estimates and financial plans.
- Monitored budget execution work, including obligations incurred and actual expenditures of funds.
- Collected payments and provided accurate change.
- Helped customers find specific products, answered questions and offered product advice.
Cashier
Hobby Lobby
Santa Fe, NM
01.2019 - 02.2019
- Collected payments and provided accurate change.
- Completed daily recovery tasks to keep areas clean and neat for maximum productivity.
- Helped customers find specific products, answered questions and offered product advice.
- Worked closely with front-end staff to assist customers.
- Processed sales transactions to prevent long customer wait times.
- Accepted cash and credit card payments, issued receipts and provided change.
- Trained new team members in cash register operation, stock procedures and customer services.
- Helped with purchases and signed customers up for rewards program.
- Learned roles of other departments to provide coverage and keep store operational.
- Verified customer age requirement for alcohol or tobacco purchases.
- Operated cash register or POS system to receive payment by cash, check and credit card.
- Delivered high level of customer service to patrons using active listening and engagement skills.
- Exceeded customer satisfaction by finding creative solutions to problems.
- Collaborated with cross-functional team to define features and build powerful and easy-to-use products and customer-facing workflow tools.
Internship Student
Archdiocese of Santa Fe
Albuquerque, NM
08.2010 - 01.2018
- Worked well in team environment as well as independently.
- Worked with teams to support goals and build experience.
- Learned tenets of professional office behavior and thoughtful collaboration.
- Shadowed staff and learned advanced work.
- Participated in research to support goals and objectives of employer and assigned team.
- Compiled, modeled and reported on data for staff members as directed.
- Prepared spaces for meetings at request of employer and team leadership.
- Helped staff members re-stock supplies and perform other administrative duties.
- Processed incoming and outgoing mail for office staff as directed.
- Sat in on meetings, took detailed notes and brainstormed with team members on ways to solve problems.
- Responded quickly to questions and inquiries via phone and email.
- Supported day-to-day operations, assisting teammates with various tasks.
- Built professional working relationships with peers and supervisors.
- Helped maintain applicant tracking systems and recruiting metrics.
- Conducted research and presented findings to leadership.
- Developed understanding of policies, procedures and processes.
- Prepared administrative and financial reports.
- Reported concerns to supervisor for resolution.
- Created status reports on operational activities.
- Resolved issues to meet customer requirements.
- Created and organized documentation to support team.
- Participated in company and department meetings.
- Performed budget formulation work involving review and preparation of budget estimates and financial plans.
- Monitored budget execution work, including obligations incurred and actual expenditures of funds.
- Determined and tracked budget expenses with accuracy and transparency.
- Processed statistical files after month-end closing.
- Answered employee questions during entrance and exit interview processes.
- Researched grant opportunities based on funding amount needed, location and organization project.
- Tracked grant opportunities, deadline dates and required materials.
- Drafted, assessed and corrected high-quality proposals to pursue grants, donations and contracts.
- Responded to proposal questions to make revisions based on donor feedback.
- Developed and wrote grant proposals for non-profits, matching needs with available funds.
Intern
Pecos Monument
Pecos, NM
05.2010 - 08.2010
- Responded quickly to questions and inquiries via phone and email.
- Reported concerns to supervisor for resolution.
- Created status reports on operational activities.
- Conducted research and presented findings to leadership.
- Supported day-to-day operations, assisting teammates with various tasks.
- Participated in company and department meetings.
- Developed understanding of policies, procedures and processes.
- Resolved issues to meet customer requirements.
- Built professional working relationships with peers and supervisors.
- Created and organized documentation to support team.
- Handled incoming and outgoing supplies and packages and routed to appropriate personnel.
- Helped maintain applicant tracking systems and recruiting metrics.
- Prepared administrative and financial reports.
- Worked well in team environment as well as independently.
Intern
National Forest Service
Santa Fe, NM
05.2008 - 08.2008
- Responded quickly to questions and inquiries via phone and email.
- Reported concerns to supervisor for resolution.
- Created status reports on operational activities.
- Conducted research and presented findings to leadership.
- Supported day-to-day operations, assisting teammates with various tasks.
- Participated in company and department meetings.
- Developed understanding of policies, procedures and processes.
- Resolved issues to meet customer requirements.
- Built professional working relationships with peers and supervisors.
- Created and organized documentation to support team.
- Handled incoming and outgoing supplies and packages and routed to appropriate personnel.
- Helped maintain applicant tracking systems and recruiting metrics.
- Prepared administrative and financial reports.
- Worked well in team environment as well as independently.
Education
Master of Arts - Human Resource Development
University of New Mexico
Albuquerque, NM05-2024
Bachelor of Arts - Humanities
Pontifical College Josephinum
Columbus, OH05.2015
High School Diploma -
St. Michael's High School
Santa Fe05.2010
Skills
- Critical Thinking
- Contract Negotiation
- Accounts Receivable
- Strategic Marketing
- Vendor Relationship Management
- Documentation Requirements
- Price Structuring
- Inventory Management Skills
- Contract Negotiation Expertise
- Data Management
- Team Management
- Decision Making
- Data Mining
- Forecasting and Planning
- Customer Monitoring
- Budgeting and Forecasting
- Business Analysis
- Data Synthesizing
- Spreadsheet Development
- Data Compiling
- Process Improvement
- Financial Services
- Local, State and Federal Regulations
- Analyzing Performance
- Team Building
- Active Listening
- Financial Consulting
- Expense and Revenue Analysis
- General Ledger Journal Entry
- Report Writing
- Vendor Sourcing
- Documentation and Reporting
- Microsoft Office
- Training & Development
- Fluent in Spanish
- Computer Skills
- Reliable & Trustworthy
- People Skills
- Organizational Skills
- Contract Development
- Budget Planning
- Motivational Leadership
- Accounts Payable and Receivable
- Contracts and Vendor Agreements
- Multitasking and Prioritization
- Contract Oversight
- MS Office Proficiency
- Procurement
- Change Orders
- Contract analysis
- Verbal and written communication
- Contract Administration
Languages
Spanish
Native/ Bilingual
Italian
Professional
Latin
Professional
Certification
- Chief Procurement Officer Certification
Timeline
Management Analyst Advanced
General Service Department
09.2023 - Current
Human Resources Intern
University of New Mexico, NM
09.2023 - Current
Contracts Purchasing Agent Advanced
Department of Public Safety
12.2022 - 08.2023
Purchase Agent
New Mexico Department Of Health
03.2022 - 12.2022
Food Service Team Member
Target
06.2021 - 08.2021
Automated Logistical Specialist (92A)
Army National Guard NM
03.2021 - Current
Driver/Courier
Federal Express
08.2019 - 08.2021
Warehouse Package Handler
Fed Ex Ground
05.2019 - 08.2019
Cashier
Hobby Lobby
01.2019 - 02.2019
Sales /Marketing Manager
Nutrishop Vitamins, Sports Nutrition And Weight Loss Superstore
02.2018 - 08.2019
Internship Student
Archdiocese of Santa Fe
08.2010 - 01.2018
Intern
Pecos Monument
05.2010 - 08.2010
Intern
National Forest Service
05.2008 - 08.2008
Master of Arts - Human Resource Development
University of New Mexico
Bachelor of Arts - Humanities
Pontifical College Josephinum
High School Diploma -
St. Michael's High School
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