Paul Chavez
Santa Fe
Summary
Results-oriented HR Manager with expertise in employee relations, payroll administration, and legal compliance. Strengths include conflict resolution, strategic workforce planning, and talent acquisition. Committed to fostering inclusivity and enhancing organizational effectiveness through targeted HR initiatives and employee development. Experienced in mentoring teams and driving productivity through process automation and effective communication.
Overview
8
8
years of professional experience
1
1
Certification
Work History
Finance Manager
New Mexico Public Education
Santa Fe
09.2025 - Current
- Developed financial strategies to align with corporate objectives and respond to market trends.
- Collaborated with executive teams to drive strategic planning and investment decisions.
- Led financial reporting initiatives to enhance transparency and improve stakeholder communication.
- Developed financial reports to support decision-making processes.
- Prepared financial documents such as budgets, forecasts and reports.
- Managed budget planning and allocation for educational programs.
- Oversaw compliance with state and federal financial regulations.
- Evaluated financial risks and implemented mitigation strategies to support long-term sustainability.
- Coordinated audits with external firms to uphold fiscal integrity and accountability.
- Maintained updated knowledge through continuing education and advanced training.
- Mentored finance team fostering a culture of professionalism and continuous improvement.
Automated Logistical Specialist (92A)
New Mexico Army National Guard
Santa Fe
03.2021 - Current
- Managed inventory control for a large warehouse, ensuring accurate record-keeping and timely reordering of supplies.
- Analyzed data trends to forecast supply needs accurately, minimizing shortages and excess stock levels.
- Supervised maintenance schedules for vehicles and equipment within the unit's fleet, ensuring optimal functionality throughout deployment periods.
- Contributed to continuous improvement initiatives by identifying opportunities for enhanced efficiency within logistical operations.
- Compiled detailed reports on logistical activities for leadership review, pinpointing areas needing improvement or additional resources.
- Led logistical support personnel, providing direction and guidance to enhance team performance.
HR Manager
Santa Fe Animal Shelter
Santa Fe
03.2025 - 09.2025
- Collaborated closely with department heads in executing strategic workforce planning initiatives that aligned human capital resources with company goals.
- Implemented performance management systems, providing constructive feedback and coaching opportunities for employees.
- Optimized HR processes using HRIS systems to enhance operational efficiency.
- Streamlined onboarding processes for increased efficiency, reducing time-to-productivity for new hires.
- Managed employee relations, investigating and resolving conflicts to maintain a positive work environment.
- Resolved employee disputes using conflict resolution techniques to foster a harmonious work environment.
- Ensured legal compliance with labor laws by conducting regular audits and updating policies as necessary.
- Audited benefit programs and agreements to optimize service delivery.
- Conducted regular audits of benefit plans to identify discrepancies and maintain accuracy in records.
- Coordinated disability claims management, working closely with insurance providers to facilitate prompt resolutions for affected employees.
- Maintained payroll and benefits for employees in various locations and diminished financial discrepancies through expert program management.
- Administered payroll and benefits for employees across multiple locations, ensuring accuracy and integrity of financial records.
- Oversaw payroll functions, ensuring accuracy while maintaining strict confidentiality standards for sensitive employee information.
- Managed FMLA administration, coordinating leave requests and tracking time off for compliance purposes.
- Promoted a culture of continuous learning through the coordination of professional development opportunities and workshops for employees at all levels within the organization.
- Educated staff on the value of their benefits package through training sessions and informational materials.
HR Employee Relations Specialist II
NM Department of Transportation
Santa Fe
07.2024 - 03.2025
- Acted as a liaison between employees and management, fostering open lines of communication for addressing concerns promptly.
- Collaborated with management to develop strategies for addressing employee concerns, resulting in a more positive work environment.
- Proactively addressed potential employee grievances, mitigating risks of larger conflicts or legal disputes.
- Administered disciplinary actions by investigating incidents and documenting findings.
- Documented issues and facilitated resolutions for letters of reprimand and grievances, enhancing conflict resolution processes.
- Provided ongoing coaching to managers regarding best practices in employee relations, resulting in stronger leadership skills across the organization.
- Supported change management initiatives within the organization by facilitating clear communication channels between employees at all levels.
- Developed and delivered training sessions on topics such as diversity, harassment prevention, and workplace ethics, promoting a culture of inclusion and respect.
- Ensured compliance with ADA regulations by regularly reviewing policies and practices.
- Conducted regular audits of personnel files to ensure compliance with company policies and legal requirements.
- Assisted with the development of performance improvement plans for underperforming employees, ultimately leading to higher levels of job satisfaction and retention rates.
- Fostered harmonious working climate, contributing to improved employee morale and productivity.
- Investigated and processed FMLA cases.
- Streamlined HR processes for improved efficiency, including updating policies and procedures manuals.
Contract Specialist
General Services Department
Santa Fe
09.2023 - 07.2024
- Managed full procurement cycle, planning, reviewing, soliciting, awarding, administering, and closing contracts to ensure seamless transitions throughout procurement process.
- Processed and managed contracts including RFPs, ITBs, sole sources, GSA's, SPAs, and DOE's to ensure compliance and alignment with project objectives.
- Reviewed subcontractor agreements to ensure compliance with all relevant regulations, minimizing risk exposure.
- Reduced risk exposure through diligent monitoring and enforcement of contractual obligations.
- Ensured timely fulfillment of contractual requirements by closely monitoring progress and addressing potential issues proactively.
- Developed scope of work for requests for proposals, invitations to bid, sole sources, and DOE's to clarify project requirements and expectations.
- Processed pay applications to ensure timely payments to contractors.
- Reviewed and processed W-9 forms for vendor compliance.
- Utilized SHARE financials for comprehensive budget tracking and reporting.
- Supervised two purchase agents.
Human Resources Intern
University of New Mexico
Albuquerque
09.2023 - 05.2024
- Coordinated scheduling of phone screens and on-site interviews for human resources and recruiting teams, facilitating efficient candidate selection process.
- Supported HR team in achieving hiring goals by screening resumes, conducting phone interviews, and tracking candidate progress.
- Posted job openings, screened resumes and scheduled interviews to fill positions with qualified candidates.
- Pre-screened resumes prior to sending to corporate hiring managers for consideration.
- Collaborated closely with HR specialists in crafting targeted job postings that attracted top talent within various fields.
- Participated in job fairs and recruitment events to attract top talent.
- Conducted thorough background checks and employee verifications, ensuring trustworthy workforce.
- Conducted exit interviews with departing employees, providing valuable feedback for HR team members to assess and improve organizational practices.
- Enhanced written and verbal communication skills through daily interactions with team members and clients.
- Facilitated effective communication between management and employees, fostering positive work environment.
- Managed confidential employee files, maintaining accurate records for performance evaluations, salary adjustments, and promotions.
- Improved overall employee satisfaction by assisting with benefits administration and addressing individual concerns promptly.
- Organized and maintained personnel records, ensuring compliance with legal requirements.
- Streamlined benefits administration, providing employees easy access to information and support.
- Assisted in payroll processing, ensuring timely and accurate payments for all employees.
- Worked with HR team to coordinate company events.
- Organized team-building activities to enhance employee engagement and foster collaboration among staff members.
- Supported HR managers in mediating conflicts, restoring team harmony.
- Implemented employee recognition programs that boosted morale and productivity.
- Reviewed and updated HR policies to ensure compliance with current laws and alignment with best practices.
- Provided logistical support for HR projects, including scheduling meetings and coordinating with vendors.
- Assisted in negotiating terms with insurance providers, enhancing employee benefits while managing costs.
- Filed paperwork, sorted, and delivered mail and maintained office organization.
- Created and updated tracking spreadsheets using MS Excel.
- Answered phone and performed clerical duties to assist human resources department.
- Assisted with writing job postings and job descriptions for boards.
- Improved organizational filing systems for confidential employee records, resulting in improved accessibility and efficiency.
Contracts Purchasing Agent Advanced
Department of Public Safety
Santa Fe
12.2022 - 08.2023
- Negotiated and drafted contracts, reviewed legal documents, and ensured compliance with regulatory requirements.
- Processed contracts including RFPs, ITBs, sole sources, and professional service agreements.
- Developed scopes of work for contracts, including RFPs, ITBs, sole sources, professional service contracts, and DOE's.
- Created Purchase orders and managed purchase orders.
- Facilitated smooth operations through accurate tracking of purchase orders, invoices, and payments.
- Ensured timely delivery of materials through effective planning and coordination with suppliers.
- Maintained complete documentation and records of all purchasing activities.
- Managed and reconciled P-card payments to maintain accurate financial records.
- Collected and organized W-9 forms from vendors to ensure accurate tax reporting.
- Fostered positive work environment through collaboration, professional development, and open communication among team members.
- Developed contract templates and processes for streamlining.
Purchase Agent Operational
Department of Health
Santa Fe
03.2022 - 12.2022
- Expedited critical orders, resolving potential delays and ensuring timely delivery of key materials.
- Drafted and managed purchase orders to streamline procurement operations.
- Evaluated supplier performance regularly through scorecards and site visits, driving continuous improvement in the supply chain.
- Standardized documentation processes for purchase orders, enhancing procurement cycle efficiency.
- Collaborated with cross-functional teams to identify materials for upcoming projects, aligning procurement with organizational objectives.
- Executed P-Card payment transactions and performed reconciliations for accurate financial reporting.
- Managed contract processing and compliance to uphold organizational standards.
- Completed w-9 forms to ensure accurate tax reporting for vendors.
Driver and Courier Supervisor
Federal Express
Santa Fe
08.2019 - 08.2021
- Delivered goods and products to customer on time and in excellent condition.
- Improved customer satisfaction by maintaining punctuality and adhering to strict delivery schedules.
- Cultivated strong relationships with clients, fostering trust through dependable and professional transportation services.
- Presented professional and friendly demeanor during deliveries, enhancing company reputation.
- Utilized GPS and other navigation tools to plan routes and stay on schedule.
- Demonstrated strong knowledge of geography and local roads for optimal route selection.
- Maintained safe driving records by consistently adhering to traffic rules and regulations.
- Followed proper safety procedures and protocols while loading, unloading and operating vehicles.
- Followed all relevant traffic laws and safety regulations.
- Completed routine pre- and post-trip inspections to evaluate vehicles and assess maintenance needs.
- Cleaned and maintained vehicle and assessed vehicle for damage after each shift.
- Uphold high standards of cleanliness within the vehicle's interior/exterior appearance, providing a professional image for the company at all times.
Sales/ Marketing Manager
Nutrishop
Santa Fe
02.2018 - 08.2019
- Conducted market research to identify new business opportunities, informing strategic decisions and maintaining competitive advantage.
- Managed sales promotions and marketing strategies on major social media sites, driving engagement and increasing brand awareness.
- Improved brand visibility with well-executed promotional campaigns and engaging social media content.
- Increased market share by identifying untapped customer segments and developing tailored offerings to meet their needs.
- Analyzed sales and marketing data for improved strategies.
- Optimized sales processes, streamlining procedures for increased efficiency and better customer service.
- Led a high-performing sales team, providing coaching and ongoing support to ensure success.
- Managed cross-functional teams to execute successful product launches and marketing initiatives.
- Enhanced team collaboration through regular communication, creating an environment for idea generation and innovation.
- Negotiated contracts skillfully, achieving favorable terms that contributed to bottom-line results.
Education
Ph.D. - Strategic Management( Business)
Liberty University
Lynchburg, Virginia12-2025
Master of Arts - Human Resources Management
University of New Mexico
Albuquerque, New Mexico05-2024
Skills
- HR policies and procedures
- New employee orientation
- HR processes
- Retention strategies
- Payroll administration
- Employee relations
- Background checks
- Compensation and benefits
- Employment law compliance
- HR software proficiency
- Diversity and inclusion
- Onboarding and orientation
- Payroll oversight
- Contract drafting
- Cost control
- Legal compliance
- Dispute resolution
- Procurement management
- Financial analysis
- Strategic planning
- GAAP
- Financial audits
- Financing expertise
- Financial modeling
- Stakeholder management
- Mergers and acquisitions
- Financial budgeting
- Business forecasting
- Revenue recognition
Certification
- SHRM-SCP - SHRM Senior Certified Professional
- NMSUEDGE- NMCHRP Certification
- Chief Procurement Officer Certification
- CPA License- pending
- NMSUEDGE - Finance Certification
Languages
- Italian
- English
- Spanish, Bilingual or Proficient (C2)
- Italian, Advanced (C1)
- English, Bilingual or Proficient (C2)
Timeline
Finance Manager
New Mexico Public Education
09.2025 - Current
HR Manager
Santa Fe Animal Shelter
03.2025 - 09.2025
HR Employee Relations Specialist II
NM Department of Transportation
07.2024 - 03.2025
Contract Specialist
General Services Department
09.2023 - 07.2024
Human Resources Intern
University of New Mexico
09.2023 - 05.2024
Contracts Purchasing Agent Advanced
Department of Public Safety
12.2022 - 08.2023
Purchase Agent Operational
Department of Health
03.2022 - 12.2022
Automated Logistical Specialist (92A)
New Mexico Army National Guard
03.2021 - Current
Driver and Courier Supervisor
Federal Express
08.2019 - 08.2021
Sales/ Marketing Manager
Nutrishop
02.2018 - 08.2019
Ph.D. - Strategic Management( Business)
Liberty University
Master of Arts - Human Resources Management
University of New Mexico