Paul T. Sullivan
Charlestown,MA
Summary
Dynamic real estate professional with extensive experience at Heading Home Inc., specializing in property management and compliance. Demonstrated success in budget preparation and project oversight, enhancing tenant relations and driving sustainability initiatives. Proficient in Yardi and team collaboration, consistently achieving operational excellence and improving property performance.
Overview
30
30
years of professional experience
Work History
Director of Real Estate and Facilities
Heading Home Inc.
Boston, MA
04.2025 - Current
- Overseen all properties owned and leased by Heading Home, this included permanent supportive housing, shelter housing and scattered site housing.
- Managed maintenance staff, property management and facility staff and support staff.
- Collaborated with programs (case management), accounting/finance, compliance and data and analytics teams as it related to property management.
- Was responsible for landlord relationships, compliance with initial, annual, move-in and move-out recertifications and HQS inspections, unit turnovers, monthly rent runs and adjustments (1.2 million per month) and landlord and vendor issues, legal issues, development and renovation project oversight, overseen GBTB program which maintained compliance and issued HAP payments to landlords.
- Responsible for tenant rent collections and bi-weekly payroll and Human Resources issues.
Community Manager/Budget Analyst
Elderly Housing and Development Corp
Boston, MA
05.2018 - 04.2025
- Continue to manage site in Charlestown, MA and in addition I support the field with budget training and preparation.
- I assist site staff with annual budget documentation, preparation, and submittals to HUD for approval.
- (SEIU 32BJ organization)
Regional Manager
Elderly Housing and Development Corp
Boston, MA
04.2016 - 04.2018
- Provide direct supervision and support to Community Managers and site staff in Charlestown, MA, Maryland and DC area.
- I oversee the daily operation of the assigned properties which includes site visits, file reviews, financial management, budget preparation and occupancy and marketing strategy reporting to the VP of Field Operations.
- (SEIU 32BJ organization)
Community Manager
Elderly Housing and Development Corp
Boston, MA
08.2011 - 04.2016
- I'm the on-site Manager responsible for the day-to-day operation of an Elderly property in Boston MA.
- Responsibilities include Budget, Financial, Operations, Maintenance, Resident Services, Annual Recertification's and Staff Supervision.
- (ARM) (SEIU 32 BJ organization)
Property Manager
Marquis Real Estate
Brighton, MA
08.2007 - 08.2011
- I'm responsible for the management division.
- This includes managing condominium units, multi-family homes, apartment buildings, and condominium associations.
- This entails collecting rents and condo fees, making daily deposits, and enforcing the collection policy.
- Maintaining resident and maintenance files.
- Review and approve tenant applications.
- Design the marketing plan to accomplish property income projections.
- Coordinate maintenance staff and oversee contracted services.
- Provide property owners and Trustees monthly, quarterly, and yearly financial statements.
- Accredited Residential Manager (ARM)
Bookkeeper/ Accountant/Assistant Property Manager
Spectacular Realty LLC
Brookline, MA
02.2001 - 08.2011
- I'm responsible for the total accounting function for three family trusts (150 Apartments) in the real estate industry.
- These responsibilities include A/P, A/R, bank statements, account reconciliations, year-end closings, and dealing with lending institutions, external auditors, as well as beneficiaries and trustees.
Senior Accountant
ProActivity Inc.
Newton, MA
04.2000 - 07.2002
- I reported to the CFO and was solely responsible for the overall Accounting and Administration function.
- This included all of the day-to-day A/P, A/R, billing/collection, general ledger, financial reporting, paychex payroll, fixed asset and period closings.
- I incorporated an electronic financial system as well as purchased and maintained the company's benefit program.
Corporate Staff Accountant
Keane Inc.
Boston, MA
03.1998 - 04.2000
- I was responsible for the reporting and control functions for the Corporate and Canada cost centers of a 1-billion-dollar IT consulting company.
- There responsibilities included heavy general ledger and intercompany activity in a multi-currency environment.
- Specifically, I prepared, entered, and reviewed journal entries and forecast data, researched and resolved account discrepancies and adjusted balances, when necessary, balanced intercompany accounts, prepared audit schedules, processed bi-weekly payroll and supported branch operations.
Accounts Payable Coordinator
Keane Inc.
Boston, MA
02.1996 - 03.1998
- I was responsible for multiple branches as well as the sub-contractor payables program.
- My direct responsibilities included review and processing expense reports, vendor requests, and trade payables.
- Prepared sales and use tax payments and supported branch operations.
- I was also rewarded multiple times with "the night on the town award" for continually going above and beyond my responsibilities.
Education
Tax Credit Specialist (TCS) -
National Center For Housing Management
11-2025
Certificate in de-escalation and nonviolent crisis intervention -
Crisis Prevention Institute
01.2025
Certified Occupancy Specialist (COS) -
National Center for Housing Management
01.2011
Accredited Residential Manager (ARM) -
Institute of Real Estate Management
Boston, MA01.2010
Real Estate Salesperson -
Lee Institute of Real Estate
01.2009
Accounting -
Suffolk University
Boston, MA01.2001
Business Administration/Accounting - Associate degree
Bunker Hill Community College
Boston, MA01.1995
Skills
- Microsoft office
- Internet
- QuickBooks
- Peachtree
- Infinium
- Real World
- Yardi
- Tenant Pro
- ICAM
- Ops Technology
- ADP
- Paycom
- AppFolio
- RealPage/Onesite
- Paycor
- HUD Secure Site
- EIV
- Team collaboration
- Compliance adherence
- Sustainability initiatives
- Project oversight
- Property management
- Budget preparation
- Tenant relations
- Real estate development
- Profit and loss management
- Talent acquisition
- Cost control
- Schedule oversight
- Fiscal management
- Administration and reporting
Affiliations
- 05/01/19, Founding Member, Charlestown Friends of the Elderly (501c3)
- 10/01/18, Elected Chairperson, MPTA Executive Board
- 10/01/16, Elected Vice-Chair, MPTA Executive Board
- 02/01/99, American Institute of Professional Bookkeepers
- 12/31/02, Massachusetts Rental Housing Association
- 03/01/09, Greater Boston Real Estate Board
Timeline
Director of Real Estate and Facilities
Heading Home Inc.
04.2025 - Current
Community Manager/Budget Analyst
Elderly Housing and Development Corp
05.2018 - 04.2025
Regional Manager
Elderly Housing and Development Corp
04.2016 - 04.2018
Community Manager
Elderly Housing and Development Corp
08.2011 - 04.2016
Property Manager
Marquis Real Estate
08.2007 - 08.2011
Bookkeeper/ Accountant/Assistant Property Manager
Spectacular Realty LLC
02.2001 - 08.2011
Senior Accountant
ProActivity Inc.
04.2000 - 07.2002
Corporate Staff Accountant
Keane Inc.
03.1998 - 04.2000
Accounts Payable Coordinator
Keane Inc.
02.1996 - 03.1998
Tax Credit Specialist (TCS) -
National Center For Housing Management
Certificate in de-escalation and nonviolent crisis intervention -
Crisis Prevention Institute
Certified Occupancy Specialist (COS) -
National Center for Housing Management
Accredited Residential Manager (ARM) -
Institute of Real Estate Management
Real Estate Salesperson -
Lee Institute of Real Estate
Accounting -
Suffolk University
Business Administration/Accounting - Associate degree
Bunker Hill Community College