Clara Estrella

• Efficiently processed all surgical case orders with turnaround time of 3 days by meticulously reviewing requests, case documentation, and purchasing transaction approvals for requisitions based on assigned commodity groups
• Collaborated with Sourcing Managers to ensure precise processing of surgical case orders by validating data against contracting documents, clinical approval status, and vendor agreements while also partnering with Novant Specialists to identify and source suitable substitute products for discontinued items, backorders or recalls, maintaining uninterrupted supply.
• Resolved discrepancies and account issues by coordinating with Accounts Payable, Vendor Management, Sourcing Managers, and vendors while adhering to policies and best practices

Maintained up-to-date data on prices, part numbers, and vendor alliances by working closely with Sourcing Department and communicating relevant updates

• Assisted Management in monitoring the buyers' queue report and assigning tasks based on commodity and priority, ensuring compliance with turnaround time requirements for order placement.

• Acted as an essential interpreter and translator, effectively bridging communication between the school, target families, and visitors in their native language, enhancing engagement and understanding
• Facilitated successful communication at conferences and meetings by providing critical language support for 10 families, leading to improved interactions and outcomes
• Supported Social Workers and Parent Coordinators by accompanying them on Hispanic home visits, fostering stronger community connections, and ensuring clear communication
• Assisted in completing projects by coordinating with team members and ensuring deadlines were met.
• Organized company events and meetings, ensuring smooth execution and positive results.
• Prepared correspondence for internal and external recipients, maintaining professionalism in tone and style while effectively conveying messages.

• Successfully acquired raw materials, equipment, and supplies by meeting quality specifications and urgency while optimizing costs and market value
• Expertly analyzed and evaluated bids, selected reliable suppliers, and managed the entire vendor selection process
• Efficiently purchased materials and services, optimizing price, delivery, and payment terms, while ensuring timely delivery and resolving any issues
• Collaborated closely with the Operations department to streamline processes and meet their needs effectively
• Identified and negotiated with potential contract vendors, led proposals to completion, secured favorable terms, and developed strong supplier relationships to enhance collaboration and performance while achieving optimal pricing and terms
• Established and updated supply agreements, continuously engaging in the Provider Development Program to identify cost-saving opportunities and new qualified suppliers
• Addressed defective or unacceptable goods by coordinating with inspection, quality control, and vendors to resolve issues and implement corrective actions
• Provided training support for new hires and warehouse staff, and contributed to BASC procedures, volunteer activities, and GBS initiatives.

• Achieved outstanding customer service, streamlined proposal preparation, billing management, and petty cash handling with precision
• Ensured timely and accurate personnel payroll administration, contributing to employee satisfaction
• Enhanced operational efficiency by composing clear memos, organizing meetings, and managing essential documentation, while improving office coordination through effective scheduling, comprehensive customer data databases, and overall support for smooth operations
• Optimized procurement processes for production MRO and office supplies, maintaining ideal stock levels through strategic restocking and purchase orders
• Boosted organizational efficiency by managing an effective filing system, ensuring accurate data entry, and performing key clerical tasks.

• Provided comprehensive support to the Administrative Director and financial department across all operational tasks as needed
• Composed memos, prepared meetings, and organized relevant documentation while managing the supervisor's calendar, scheduling appointments, meetings, and travel
• Handled the preparation of insurance and benefits documents, payroll stubs, procurement requests, travel tickets, and expense reports
• Generated reports, prepared presentations, and facilitated efficient meetings by organizing spaces, materials, and taking minutes
• Maintained human resources files by recording new hires, transfers, terminations, job classification changes, and merit increases.

• Oversaw Dean's agenda and arranged meeting spaces and documentation for Dean's meetings
• Managed filing and updating of student records, including grades, financial aid information, medical certificates, special requests, permits, and clinical rotation records
• Processed and filed final qualification reports
• Supported curricula coordinator with semester programming and efficiently handled multi-line phone system, routing calls, delivering messages, and greeting visitors
• Organized and distributed office mail recorded incoming shipments for corporate records, and managed phone and email correspondence, including handling incoming and outgoing mail and faxes.