Open To Work
Paula Cansler
Roanoke,VA
Work Preference
Summary
Talented Accounts Payable Coordinator with exceptional track record in accounts payable operations and top-notch leadership abilities. Coordinates department workflow and manages accounting functions in fast-paced environments by leveraging excellent organizational and communication skills. Detail-oriented and reliable manager with more than 30 years of progressive industry experience .
Overview
37
37
years of professional experience
Work History
Corporate Accounts Payable Coordinator
Kissito Healthcare
12.2023 - Current
- Manage full-cycle A/P for eight healthcare facilities. Review, code, post, and import high-volume invoices including DSSI uploads. Execute weekly multi-company check runs and ACH/EFT payments. Process travel and expense reimbursements. Maintain vendor master files, W-9s, and 1099 reporting. Support audit readiness.
- Processed vendor invoices and ensured timely payments to maintain strong supplier relationships.
- Coordinated monthly reconciliations of accounts to ensure accuracy and compliance with company policies.
- Trained on boarding Business office Managers best practices in accounts payable procedures and software usage.
- Coordinated with other departments as needed for approval or clarification on invoiced items, promoting effective cross-functional collaboration throughout the organization.
- Processed check disbursements and reconciled related ledger.
- Assisted with month-end closing tasks, ensuring timely completion of financial statements.
- Supported audit processes, gathering necessary documentation to ensure compliance with company policies and regulations.
- Verified validity of charges listed on payment orders for yearly audits.
- Provided regular updates on outstanding invoices to management, enabling informed decision-making regarding cash flow management strategies.
- Enhanced vendor relationships by ensuring timely payments and resolving discrepancies promptly.
- Streamlined communication with suppliers, establishing dedicated channel for invoice inquiries and updates.
- Reached out to vendors and customers to verify information and follow up on client issues.
- Supported management by processing invoices and documents with consistent on-time delivery.
Accounts Payable Specialist
Richfield Living (Healthcare)
02.2023 - 09.2023
- Prepared A/P aging, trial balance, and cash requirement reports. Processed weekly check runs and electronic payments. Performed vendor reconciliation and resolved discrepancies. Supported month-end close and 1099 compliance.
- Managed full-cycle accounts payable processes, ensuring timely and accurate invoice processing.
- Reconciled vendor statements, resolving discrepancies to maintain positive relationships with suppliers.
- Streamlined invoice approval workflows, enhancing efficiency and reducing processing time.
- Led system upgrades for accounts payable software, improving usability and reporting capabilities.
- Ensured timely payments for all invoices, maintaining strong relationships with vendors and suppliers.
- Recorded deposits, reconciled monthly bank accounts and tracked expenses.
Accounts Payable Specialist
Harmony Senior Services
01.2019 - 01.2023
- Managed full-cycle A/P for ten senior living communities. Trained staff on purchase order systems and A/P procedures. Maintained aged payables under 40 days. Assisted with closing processes.
- Facilitated dispute resolution between company departments and vendors regarding payment issues or discrepancies in invoicing.
- Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
- Contributed to year-end closing process by ensuring all outstanding payables were accurately recorded and settled promptly.
- Updated vendor information regularly, ensuring accurate contact details and banking information for prompt payments.
- Matched purchase orders with invoices and recorded necessary information.
- Entered figures using 10-key calculator to compute data quickly.
- Maintained account accuracy by reviewing and reconciling checks monthly.
Accounts Payable Specialist
Richfield Living (Healthcare)
10.2004 - 10.2018
- Prepared A/P aging, trial balance, and cash requirement reports. Processed weekly check runs and electronic payments. Performed vendor reconciliation and resolved discrepancies. Supported month-end close and 1099 compliance.
- Managed full-cycle accounts payable processes, ensuring timely and accurate invoice processing.
- Matched purchase orders with invoices and recorded necessary information.
- Reduced invoice processing time with accurate data entry and timely vendor communication.
- Reconciled vendor statements, resolving discrepancies to maintain positive relationships with suppliers.
- Streamlined invoice approval workflows, enhancing efficiency and reducing processing time.
- Assisted with system upgrades for accounts payable software, improving usability and reporting capabilities.
- Ensured timely payments for all invoices, maintaining strong relationships with vendors and suppliers.
- Facilitated dispute resolution between company departments and vendors regarding payment issues or discrepancies in invoicing.
- Improved cash flow management by negotiating favorable payment terms with suppliers.
- Contributed to year-end closing process by ensuring all outstanding payables were accurately recorded and settled promptly.
- Recorded deposits, reconciled monthly bank accounts and tracked expenses.
- Updated vendor information regularly, ensuring accurate contact details and banking information for prompt payments.
- Collaborated with procurement team to resolve discrepancies between purchase orders and invoices received.
Accounts Payable Supervisor / Assistant Supervisor / Clerk
St. Joseph’s Medical Center
08.1988 - 10.2000
- Supervised A/P staff and high-volume healthcare operations. Negotiated vendor terms (Net 60 to Net 90). Supported accruals, audits, and 1099 reporting. Responsible for the full cycle accounts payable cycle and staff of 4.5 A/P Clerks.
- Recruited, interviewed, and hired new accounts payable employees.
- Coordinated individual duties after careful evaluation of each employee's skill level and knowledge.
- Communicated directly with procurement regarding vendor account status.
- Interacted with corporate vendors, upper management and peers.
- Developed strong relationships with vendors, resulting in improved communication and negotiation on payment terms.
- Troubleshot and resolved escalated issues pertaining to vendor disputes, payment discrepancies or delays in a timely manner, maintaining positive relationships with suppliers.
- Processed all vendor invoices promptly in accordance with company policy.
- Reduced payment errors by closely monitoring and reconciling vendor statements.
- Maintained accurate records of all financial transactions within the accounts payable department.
- Collaborated closely with controller, accounting team with monthly closings.
- Managed month-end closing process, ensuring timely completion of accruals and account reconciliations.
Education
Some College Credits - Accounting
American National College
Salem, VAHigh School Diploma -
Yonkers High School
Yonkers, NY06.1985
Skills
- Accounts payable software
- Month-end closings
- Bank reconciliation
- Payment tracking
- Purchase order management
- Invoice processing
- Account reconciliation
- Cash flow analysis
- Vendor relationship management
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Corporate Accounts Payable Coordinator
Kissito Healthcare
12.2023 - Current
Accounts Payable Specialist
Richfield Living (Healthcare)
02.2023 - 09.2023
Accounts Payable Specialist
Harmony Senior Services
01.2019 - 01.2023
Accounts Payable Specialist
Richfield Living (Healthcare)
10.2004 - 10.2018
Accounts Payable Supervisor / Assistant Supervisor / Clerk
St. Joseph’s Medical Center
08.1988 - 10.2000
Some College Credits - Accounting
American National College
High School Diploma -
Yonkers High School