PAULA DIAZ
Lake Elsinore,CA
Summary
Seeking a challenging position in the accounting field utilizing set skills and experience. Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.
Overview
24
24
years of professional experience
Work History
Accounting Supervisor/ Payroll Administrator
HCI Environmental & Engineering Service
03.2013 - Current
- Supervised and oversee accounting dept. - Responsible for accounts receivable, accounts payable, processing and calculating payroll and prevailing wage payroll
- These functions include billing, monthly statements, collections, request of credits, calculate sales commissions, order office and inventory supplies
- Accounting duties also include job costing, reconciliation of all bank and credit card accounts, filing quarterly sales tax returns, payroll quarterly and yearly returns, along with W2 and 1099 filing
- Preparation of deposits, monthly aging reports for receivables, and payables, set up of new vendors and customers, month end closing, compiling monthly financial statements, and training of all new employees in use of QuickBooks.
Accounts Receivable
R & B Wholesale Distributors
12.2011 - 03.2013
- Processed all collections and receivable for three branches, made collection calls, and sent collection letters
- Filed small claims as needed, entered deposits, applied payments and credits
- Processed all credit applications, verified and ran credit reports
- Approved and numbered orders
- Generated customer statements, ran weekly aging reports, created promissory notes to set up customers on payment plans, and submitted invoices.
Accounting Administrator
Hexis USA
09.2006 - 01.2010
- Performed Daily operations of accounting including accounts receivable and accounts payables, bank reconciliations, and deposits
- Duties included all billing, payment to vendors, collection calls
- Process Payroll, vacation accruals, insurance
- Updated inventory software, maintained and operated office equipment, ordered supplies
Secretary/Receptionist
American Auto Body & Frame
09.2005 - 09.2006
- Handled incoming calls, took messages, computed cost of replacement parts and labor for estimates to present to customers
- Explained estimates to customers, created job order cards, set up new customers, created invoices
- Ordered all parts, maintained and operated all office equipment, inventory control, processed insurance claims
- Performed all accounts receivable and payables duties including deposits, bank reconciliations, payments to vendors, and credit card payments.
Clerk II Document Specialist
Helpmates, Watson Pharmaceuticals
03.2005 - 08.2005
- Sealed and laminated documents, expedited communication between upper level management and general personnel
- Assisted in planning of monthly luncheon meetings, answered phones, assisted with scheduling and updating calendars for staff
- Responded to requests for archiving of reports and documents
- Routed and delivered protocols, batched records, and changed controls to departments for manufacturing of specific products.
Accounting Manager’s Assistant
Superior Leasing & Management
09.1999 - 11.2004
- Responsible for receiving, monthly statements, posting of rents, deposits
- Handled all collection letters, calls and appeared in court for evictions
- Maintained lease expiration, helped in move in and move out procedures, distributed costs of all maintenance to proper customer accounts
- Entered all billing to customers, and invoices due to vendors
- Assisted Accounting Manager in all daily operations.
Education
Mastering of Quickbooks I & II -
Real World Training
CA2007
General -
Nimitz High School
Houston, TX1998
Skills
- Proficient in
- Windows, Microsoft Word, Excel, Outlook, CRM, Power Point, Access, Act, QuickBooks, Quicken, Southware, Pro-Master, Tenant Pro Skyline, Comp-Est
- Type 55 wpm, 10 key by touch, multi phone lines, switchboard capable, and numerous office machines
- Bookkeeping Skills
- Timecard Management
- Expense Reimbursements Tracking
- Payroll and Benefits Administration
- Resolving Discrepancies
- Data Review
Timeline
Accounting Supervisor/ Payroll Administrator
HCI Environmental & Engineering Service
03.2013 - Current
Accounts Receivable
R & B Wholesale Distributors
12.2011 - 03.2013
Accounting Administrator
Hexis USA
09.2006 - 01.2010
Secretary/Receptionist
American Auto Body & Frame
09.2005 - 09.2006
Clerk II Document Specialist
Helpmates, Watson Pharmaceuticals
03.2005 - 08.2005
Accounting Manager’s Assistant
Superior Leasing & Management
09.1999 - 11.2004
Mastering of Quickbooks I & II -
Real World Training
General -
Nimitz High School
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