Paula Filipe
Palm Coast,FL
Summary
An executive administrative professional who is highly organized and detail-oriented, with proven abilities in providing effective and comprehensive administrative support to senior executives in increasingly demanding positions. Possesses the highest degree of integrity, has exceptional interpersonal and communications skills, and maintains utmost confidentiality. Sets priorities and works effectively and efficiently, independently and with a team. Able to lead and influence peers and develop rapport with clients. Takes the initiative, focuses on results, works well under pressure, and meets commitments with extreme accuracy.
Overview
25
25
years of professional experience
Work History
Executive Personal Assistant
The Monarch Foundation
02.2022 - Current
- Organize complex calendars, proactively identifying and resolving scheduling issues
- Ensure necessary information and preparation for internal and external meetings; conduct research and/or gather and analyze necessary information from relevant team members
- Review, assess, route, answer and monitor follow-up action steps in coordination with broader team to move priorities forward
- Manage logistics and event planning for events such as fundraisers, private donor gatherings, and family events
- Provide additional administrative support including review of expense reports, guest arrivals, travel coordination, and meeting/logistics preparation for the foundation as well as the family
- Provide oversight of multiple properties (e.g., schedule and supervise maintenance people, oversee renovations/repairs)
- Manage multiple tasks and projects and have flexibility in shifting between them, prioritizing and handling new ones as they arise
- Complete other ad hoc and special projects as assigned - as well as personal events and/or family needs (e.g., oversee the delivery of donations, Monarch team holiday party, restaurant reservations, holiday cards, gifts)
Senior Executive Assistant
McKinsey & Company
08.1998 - 02.2022
- Effective establishment of partnerships, rapport and trust with leadership, key stakeholders and business partners
- Conduct extensive calendar management across time zones including meeting coordination and event planning using on/off-site resources as well as audio and video conferencing services
- Arrange extensive domestic and international travel including Passport and Visa applications
- Responsible for on-site and off-site meeting arrangements
- Responsible for the vast amount of correspondence, client billing, and client proposals utilizing Microsoft Word and PowerPoint
- Prepare, process, reconcile, and track all client billing PE’s/CERs and accounts receivables
- Research information via the Internet and libraries
- Interface with offices worldwide for information, conference arrangements, and client proposals
- Manage expense reports and confidential information
- Handling all personal and professional tasks for above mentioned personnel
- Manage office retreats with ~ 800 attendees
Education
Associate of Applied Science - Business
Berkeley College
Little Falls, NJ12.1989
Skills
- Calendar Management
- Interpersonal Skills
- Budget Management
- Event Coordination
- Attention to Detail
- Travel Coordination
- Team Collaboration
- MS office
Languages
Portuguese
Native or Bilingual
Timeline
Executive Personal Assistant
The Monarch Foundation
02.2022 - Current
Senior Executive Assistant
McKinsey & Company
08.1998 - 02.2022
Associate of Applied Science - Business
Berkeley College
Similar Profiles
Rebecca ReuterRebecca Reuter
Dining Services Employee at Monarch Landing Retirement CommunityDining Services Employee at Monarch Landing Retirement Community
Tristan FroioTristan Froio
Executive Casino Host at Monarch CasinoExecutive Casino Host at Monarch Casino
Nebiyat BelayNebiyat Belay
Certified Nursing Assistant at Monarch Healthcare ManagementCertified Nursing Assistant at Monarch Healthcare Management