Paula Gates

Accounts Payable

• Validate & enter Vendor bills; match Company purchase order and verify receipt of goods or services.
  Prepare checks and/or electronic payments due to vendors.
  

Expense Report/Visa Card Processing

• Review submitted expense reports for discrepancies and correction; submit to designated approval level for payroll processing.
  Review monthly Visa credit card statements to reconcile allocation of expense type and payment designation.
  

Customer Service Contract administration

• Perform Company established Detector Damage Incident process, working with Customers, Supplier, and internal teams.
  Prepare customer service agreements and renewals.
  Update Company CRM system based on service agreement and coverage changes.
  

Regulatory Support

• Prepare new equipment FDA paperwork and submit to Federal and State agencies.
  Maintain changes to customer equipment & serial numbers in Samsung systems and internal databases.
  

• Provides administrative support to Purchasing Team
• Filling in spreadsheets with required ship dates, confirmation dates, and purchasing information
• Manipulating data and formulas in spreadsheets
• Data Entry into ERP system
• Issue purchase orders to a variety of vendors
• Maintain a high level of confidentiality and professionalism.

• Open service work orders for customer
• Process vendor invoices for payment
• Close and obtain payment for service work complete
• Monitor employee time and attendance
• Process payroll for 20+ employees
• Process bank deposits both electronic and in person
• Maintain calendar for branch.
• Applied advanced administrative and analytical skills in overseeing day-to-day operational activities.

• Prepare quotes for customers
• Dispatch techs throughout US and Canada
• Process billing for customers
• Process billing for payment to contracted techs
• Maintain calendar for internal and external technicians
• Track service and installs
• Monitor employee time and attendance.

• Order processing
• Payment processing
• Create bank deposit
• Assist customers with orders and account inquiries
• Coordinate deliveries and returns with warehouse
• Monitor national accounts for accurate invoicing
• Supervise additional office personnel.

• Assistant to CFO, Finance Department
• Schedule manager and departmental meetings
• Prepare presentation materials including spreadsheets, reports, presentations, etc
• Plan events including scheduling, catering, logistics, etc
• Oversee departmental calendars
• Coordinate travel, both domestic and international
• Process purchase request in SAP
• Manage Finance specific forms and processes
• Facilitate and maintain meeting minutes as requested
• Process warranties for both internal and external customers in various programs
• Coordinate part and core returns as needed
• Invoicing of internal and external customers.

• Assistant to Assistant Managers, Managers, and Senior Managers of IS/IT Department
• Schedule manager and departmental meetings
• Prepare presentation materials including spreadsheets, reports, presentations, etc
• Plan events including scheduling, catering, logistics, etc
• Oversee departmental calendars
• Coordinate travel, both domestic and international
• Process purchase request forms for hardware, software and services
• Manage IS specific forms and processes
• Facilitate and maintain meeting minutes as requested
• Assist Service desk lead with processing request forms.

• Assistant to Administrator, Assistant Managers of Case Management Department
• Make travel arrangements and submit expense reports
• Daily/Weekly scheduling of department of 80
• Primary contact for vendors, setting up education In-Service and Vendor Showcases
• Maintain employee files for department
• Handles communications and acts as receptionist.

• Assistant to Chemical Division of Environmental Health & Safety Department
• Manage administration of Chemical Safety Committee; Set up, minutes, statistical information
• Chemical Inventory System data maintenance
• Sharepoint 2010 document control and site maintenance
• Administrative oversight Audit and Assessment program
• Laboratory Closeout tracking
• Support or administer training for employees and outside contractors
• Create or edit signage for laboratories
• Make travel arrangements and submit expense reports.