Paula Zimmermann
Project Coordinator/Office Management
Milwaukee,WI
Summary
Dedicated Project Coordinator with excellent experience in industry. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills.
Overview
15
15
years of professional experience
4
4
years of post-secondary education
Work History
Office Specialist/College
MILWAUKEE AREA TECHNICAL COLLEGE, Advancement, Workforce Solutions
Milwaukee , WI
07.2018 - Current
- Collaborated with Sales force, Business Office, Curriculum, Registration to achieve successful execution of customer courses
- Communicated with Faculty regarding closed training assignments
- Acted as Interim Workforce Solutions Specialist
- Networked and represented MATC Workforce Solutions at 2018 Waukesha/Ozaukee/Washington Counties Workforce Development Job Fair.
- Drafted professional memos, letters and marketing copy to support business objectives and growth
- Produced high-quality communications for internal and external use
- Developed presentations and generated reports to facilitate office operations
- Verified accuracy of business records by consistently updating customer information
- Created detailed standard operating procedures
Word Processing Specialist/Student Services
Milwaukee Area Technical College
Milwaukee , WI
12.2011 - 03.2018
- Streamlined admission processes as part of a team collaboration for process development and improvement
- Facilitated training of 3 new department staff on complex procedures and processes
- Championed Ellucian Colleague and Reporting Analytics (CROA) query and reporting tool and facilitated training and mentoring for 8 peers
- Generated accurate student enrollment reports for National Student Clearing House on quarterly basis
- Executed successful graduation ceremonies as member of graduation committee.
- Prepared data by compiling and sorting information
- Accurately typed 85 alpha and numerics per minute with no errors.
Word Processing Technician/Student Services
Milwaukee Area Technical College
Milwaukee , WI
06.2011 - 12.2011
- Collaborated to improve petition process for health program students
- Improved Communication and tracking of clinical assignments for health program students
- Entrusted with highly confidential student information.
- Demonstrated respect, friendliness and willingness to help wherever needed.
- Resolved problems, improved operations and provided exceptional service.
- Participated in continuous improvement by generating suggestions, engaging in problem-solving activities to support teamwork.
Transcription Assistant/Technology and Applied
Science
Milwaukee , WI
12.2008 - 06.2011
- Managed curriculum changes working in conjunction with curriculum and class scheduling departments
- Oversaw and tracked associate dean assigned budget
- Processed external purchase requisitions, blanket purchase orders and created tracking system
- Managed 6 district board-established program advisory committees and served as communications liaison between committee members and MATC instructional division
- Scheduled, coordinated and attended bi-annual meetings, recorded and distributed public minutes.
Executive Assistant/Communications Director
FAYE MCBEATH FOUNDATION
Milwaukee , WI
07.2005 - 03.2007
- Vetted over 350 initial letters of intent and Wisconsin Common Grant Applications from potential grantees
- Implemented and attended on-site grant applicant visits to discuss evaluation of potential funded project
- Managed foundation assets of $7.5+ million with annual spend-down rate of approximately $1 million - tracked grant awards, investment earnings, and spend-down of funds
- Recognized opportunity for collaboration among nurse and healthcare organizations which precipitated formation of Wisconsin Center for Nursing non-profit organization, collaboration of healthcare organizations
- Managed internal and external communications which included press releases, annual report, invite to submit formal grant applications, grant denial and grant approval letters
- Designed and published foundation annual report of financials and grant awards.
Education
BUSINESS MANAGEMENT -
Cardinal Stritch University
Milwaukee, WI 05.1990 - 06.1992
ASSOCIATES DEGREE -
Milwaukee Area Technical College
Milwaukee, WI 09.1985 - 06.1987
Skills
- Project Planning
Timeline
Office Specialist/College
MILWAUKEE AREA TECHNICAL COLLEGE, Advancement, Workforce Solutions
07.2018 - Current
Word Processing Specialist/Student Services
Milwaukee Area Technical College
12.2011 - 03.2018
Word Processing Technician/Student Services
Milwaukee Area Technical College
06.2011 - 12.2011
Transcription Assistant/Technology and Applied
Science
12.2008 - 06.2011
Executive Assistant/Communications Director
FAYE MCBEATH FOUNDATION
07.2005 - 03.2007
BUSINESS MANAGEMENT -
Cardinal Stritch University
05.1990 - 06.1992
ASSOCIATES DEGREE -
Milwaukee Area Technical College
09.1985 - 06.1987
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