Summary
Overview
Work History
Education
Skills
Work Availability
Timeline
Hi, I’m

Paula Lyons

Virtual Executive Assistant
Valley Village,CA
Paula Lyons

Summary

Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills. Driven and resourceful administrative professional with 10+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.

Overview

31
years of professional experience

Work History

Perspective Pharmacovigilance

Virtual Executive Assistant
05.2022 - Current

Job overview

  • Handled confidential and sensitive information with discretion and tact.
  • Answered high volume of phone calls and email inquiries.
  • Developed and maintained automated alert systems for important deadlines.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Screened calls and emails and responded accordingly to support executive correspondence.
  • Handled incoming and outgoing mail, email and faxes.
  • Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Screened personal and business calls and directed to appropriate party.
  • Coordinated events and worked on ad hoc projects.

Twentieth Century Fox

Executive Assistant to the SVP
08.2007 - 05.2009

Job overview

  • Handled confidential and sensitive information with discretion and tact.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Organized and coordinated conferences and monthly meetings.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Answered high volume of phone calls and email inquiries.
  • Screened calls and emails and responded accordingly to support executive correspondence.
  • Developed and maintained automated alert systems for important deadlines.
  • Filed paperwork and organized computer-based information.
  • Updated and maintained confidential databases and records.
  • Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Screened personal and business calls and directed to appropriate party.

Lee & Associates Commercial Real Estate

Executive Assistant to the Broker
09.2005 - 08.2007

Job overview

  • Handled confidential and sensitive information with discretion and tact.
  • Screened calls and emails and responded accordingly to support executive correspondence.
  • Answered high volume of phone calls and email inquiries.
  • Filed paperwork and organized computer-based information.
  • Screened personal and business calls and directed to appropriate party.
  • Promoted team productivity by keeping supplies organized and well-stocked.

Bloom, Hergott & Associates

Executive Assistant to the Managing Partner
07.1992 - 09.2004

Job overview

  • Handled confidential and sensitive information with discretion and tact.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Organized and coordinated conferences and monthly meetings.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Answered high volume of phone calls and email inquiries.
  • Filed paperwork and organized computer-based information.
  • Updated and maintained confidential databases and records.
  • Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
  • Created and managed office systems to efficiently deal with documentation.
  • Handled incoming and outgoing mail, email and faxes.
  • Promoted team productivity by keeping supplies organized and well-stocked.

Education

CSUN
Northridge

Bachelor of Science from Business

University Overview

Skills

  • Self Starter
  • Executive Support
  • Records Management Systems
  • Microsoft Office
  • Proper Phone Etiquette
  • Problem Resolution
  • Logistics and Schedule Management
  • Travel Arrangement Coordination
  • Meeting Agenda Preparation
  • Executive Travel
  • Appointment Setting
  • Hotel Accommodations
  • Ground Transportation
  • Travel Arrangement Management
  • Information Confidentiality
  • Travel Accommodations
  • Excel Spreadsheets
  • Advanced MS Office Suite Proficiency
  • Mail Handling
  • Office Supplies and Inventory
  • Business Correspondence
  • Schedule Planning
Availability
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sunday
morning
afternoon
evening
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Timeline

Virtual Executive Assistant
Perspective Pharmacovigilance
05.2022 - Current
Executive Assistant to the SVP
Twentieth Century Fox
08.2007 - 05.2009
Executive Assistant to the Broker
Lee & Associates Commercial Real Estate
09.2005 - 08.2007
Executive Assistant to the Managing Partner
Bloom, Hergott & Associates
07.1992 - 09.2004
CSUN
Bachelor of Science from Business

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Paula LyonsVirtual Executive Assistant