Hi, I’m
Paula N. Webb
Peoria,IL
Summary
Diligent Administrative Professional with a solid foundation in managing financial records and ensuring accuracy in bookkeeping tasks. Proven to maintain up-to-date ledgers and resolve discrepancies promptly. Demonstrated exceptional customer service skills, attention to detail and strong proficiency in financial software and reconciliation processes.
Overview
19
years of professional experience
Work History
Realty Executives Acclaimed
Bookkeeper
10.2017 - 03.2025
Job overview
- Maintained and processed invoices, deposits, and money logs.
- Managed accounts payable and receivable activities, maintaining vendor relationships and positive cash flow.
- Handled payroll processing for employees, ensuring timely payment and adherence to tax regulations.
- Monitored incoming payments from clients, ensuring prompt application of funds against outstanding invoices.
- Software used daily: Dotloop, MSLA, FileMaker Pro, Excel, Powerpoint, Quickbooks Online
Caterpillar
Executive Administrative Assistant II (contract)
01.2022 - 04.2022
Job overview
- Right-hand to two corporate marketing executives and their staff. Daily use of software such as: Excel, SAP, AS400, CRM, Powerpoint, Travel Booking & International Scheduling through Microsoft Office
- Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
- Managed inventory levels for office supplies, reducing waste while guaranteeing availability when needed.
- Handled administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
Peoria Area Convention & Visitors Bureau
Not-For-Profit Finance Coordinator
05.2018 - 11.2019
Job overview
- Daily use of QuickBooks, Excel, & Microsoft Office. As the “face of the office within a Not-for profit organization I was also responsible for accounts payable & receivable, scheduling, minute taking & organization of civic board meetings for the Tourism Bureau of Peoria.
- Managed accounts payable and receivable activities, ensuring prompt payments while maintaining strong vendor relationships.
- Maintained compliance with regulatory requirements through diligent record-keeping and thorough documentation practices.
- Gathered and collected all financial information for business and verified accuracy in system.
- Streamlined month-end closing procedures, reducing time spent on manual tasks while increasing accuracy levels in financial statements.
- Ensured timely invoicing and payment processing, contributing to improved cash flow.
Gutters & More, Inc.
Office Manager
09.2006 - 06.2016
Job overview
- Oversaw employee scheduling, timesheet management, and payroll processing to maintain accurate records.
- Provided administrative support during bidding processes by preparing documentation packages, tracking submissions, and communicating updates to relevant parties.
- Exceeded sales targets by implementing strategic follow-up procedures with potential clients.
- Coordinated procurement of project plans and specifications and routed data to construction management team.
- Managed vendor relationships to ensure timely delivery of materials and services at competitive prices.
Education
University of PhoenixPhoenix, AZ
Bachelor of Science from Business & Marketing
05-2026
University Overview
- National Honors List - 2022
- National Honors Society Award 2021-2022
- Business & Professional Women of America Scholarship Recipient - 2000
- Relevant Coursework: CAD
University of Arkansas
CAD from Scholarship Business & Professional Women of America
Carl Sandburg College
AA from Business Administration
Skills
- Payroll administration
- Critical thinking
- Data entry
- HIPAA compliance
- Insurance verification
- Appointment scheduling
- Cash handling
- Team leadership
- Time management
- Verbal and written communication
- Staff training and development
- Relationship building
- Staff management
Timeline
Executive Administrative Assistant II (contract)
Caterpillar
01.2022 - 04.2022
Not-For-Profit Finance Coordinator
Peoria Area Convention & Visitors Bureau
05.2018 - 11.2019
Bookkeeper
Realty Executives Acclaimed
10.2017 - 03.2025
Office Manager
Gutters & More, Inc.
09.2006 - 06.2016
University of Arkansas
CAD from Scholarship Business & Professional Women of America
Carl Sandburg College
AA from Business Administration
University of Phoenix
Bachelor of Science from Business & Marketing
Similar Profiles
Jeff HarmelJeff Harmel
Real Estate Agent at Realty Executives Diversified RealtyReal Estate Agent at Realty Executives Diversified Realty
Aaron RobbinsAaron Robbins
Realtor at Realty Executives of HickoryRealtor at Realty Executives of Hickory
Willie D Graham IIWillie D Graham II
Realtor at Realty ExecutivesRealtor at Realty Executives
Donawa FowlerDonawa Fowler
Quality Team Leader at CaterpillarQuality Team Leader at Caterpillar
LK BHARADWAJA RANGAVAJJULALK BHARADWAJA RANGAVAJJULA
Data Analyst at Tata Consultancy Services LtdData Analyst at Tata Consultancy Services Ltd