PAULA ROBBINS

Office Manager and Bookkeeper

O'Sullivan & Company, PC

11.2002 - 12.2022

Updated reports, managed accounts, and generated reports for company database.
Maintained computer and physical filing systems.
Supported department heads in accomplishing their goals through diligent administrative assistance such as report generation and data entry.
Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.
Managed office operations while scheduling appointments for department managers.
Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
Used strong analytical and problem-solving skills to develop effective solutions for challenging situations.
Passionate about learning and committed to continual improvement.
Developed and maintained courteous and effective working relationships.
Demonstrated strong organizational and time management skills while managing multiple projects.
Established QuickBooks accounting system to reflect accurate financial records.
Prepared monthly bank reconciliations to ensure accurate representation of company''s financial position.
Streamlined daily reporting information entry for efficient record keeping purposes.
Completed tax forms in compliance with legal regulations.
Strengthened financial operations by conducting bank reconciliations and financial reporting.
Managed accounts payable and receivable activities, maintaining client relationships and positive cash flow.
Reconciled accounts and updated financial records with remarkable accuracy.
Monitored incoming payments from clients, ensuring prompt application of funds against outstanding invoices.
Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.
Provided support during audits by supplying requested documentation promptly and accurately.
Reconciled company bank, credit card and line of credit accounts, investigating, and resolving discrepancies to keep accounts audit-ready.
Improved financial accuracy by reconciling accounts and identifying discrepancies in financial records.
Inspected account books and recorded transactions.
Supported year-end closing procedures by preparing adjusting journal entries as needed.
Streamlined bookkeeping procedures to increase efficiency and productivity.
Developed monthly, quarterly and annual profit and loss statements and balance sheets.
Reported financial data and updated financial records in ledgers and journals.
Enhanced cash flow management through timely invoicing and collection of outstanding receivables.
Excellent communication skills, both verbal and written.
Self-motivated, with a strong sense of personal responsibility.
Organized and detail-oriented with a strong work ethic.
Learned and adapted quickly to new technology and software applications.
Cultivated interpersonal skills by building positive relationships with others.
Proved successful working within tight deadlines and a fast-paced environment.
Worked well in a team setting, providing support and guidance.
Prepared individual tax returns for clients and guiding them through the process.
Good interpersonal and customer service skills and ability to understand and apply tax laws and changes in the preparation process. Accurate math and accounting skills.