Paula Verace
Summary
Highly organized and results-driven professional, armed with a detail-oriented nature and exceptional communication skills. Experienced with project management, event planning, purchasing, and reporting. Problem-solver with amiable personality and good people skills. Professional and efficient under pressure.
Overview
25
25
years of professional experience
Work History
Executive Assistant / Project Coordinator
WITT/KIEFFER
08.2018 - Current
- Proactively manage a myriad of details during each phase of a search; average 15 searches in process at any given time.
- Proposals and letter agreements, setting timelines and subsequent meetings, documentation, reporting (including EEO), invoice verification, expenses, due diligence, proofreading, organization and presentation of candidate materials, surveys
- Serve as central point of contact for search consultants, clients and candidates.
- Manage the workload of executive search assistant; provide training as necessary.
- Manage candidate, client and search CRM, DFE.
- Create and proofread quality, error-proof proposals, letter agreements, leadership profiles, professional references and other documentation required through each search.
- Led efforts to create ESCA-process manual.
- Updated company-wide search process document to reflect Education tasks and owners.
- Assist new executive search coordinators through training and availability for questions.
- Process applications and nominations.
Search Assistant
KENSINGTON INTERNATIONAL
10.2015 - 08.2018
- Responsible for accurate client- and candidate-facing documentation throughout the lifecycle of a search; averaged 35 searches in process at any given time.
- Managed candidate, client and search CRM, FileFinder.
- Marketing administration, including eBlasts through Constant Contact and event management.
- Ensured search closure process was adhered to by associates and consultants.
- Created reports as requested and audited existing reporting for accuracy.
- Ran education and background checks on candidates.
- Created and published quarterly employee newsletter.
Human Resources Generalist
T-SYSTEMS NORTH AMERICA
07.2000 - 07.2015
- Managed SAP/HRIS HR records for more than 600 employees and contractors, including processing new hires, terminations, promotions, salary increase, transfers and time off.
- Created, maintained and submitted regular reports on employee information, such as headcount, turnover and attendance.
- Provided excellent customer service resolution to paid time off (PTO) system concerns with employees.
Executive Assistant to the Chief Sales Officer / Member of the Management Board
T-SYSTEMS NORTH AMERICA
10.2005 - 06.2014
- Effectively liaised between executive and direct reports to ensure complete adherence to company policies.
- Managed all requirements for on- and off-site meetings for 100+ attendees including logistics, agendas, corporate gifts, meals, conference rooms and setup.
- Obtained position as subject matter expert in purchase orders through eBest software. Responsible for all phases of purchasing cycle from vendor sourcing to invoice approval.
- Coordinated all domestic and international travel and expenditure reports for executives.
- Promoted strategic ideas through the creation of PowerPoint presentations, policies, emails, memos, etc.
- Efficiently created clear and organized meeting minutes, with diligent follow up on attendee-assigned action items.
Marketing Coordinator
T-SYSTEMS NORTH AMERICA
07.2000 - 09.2005
- Excelled at writing, proofreading and editing company literature and brochures of a technical nature.
- Worked with company vendors to choose and purchase company-branded giveaway items.
- Maintained inventory of literature and company branded items.
- Involved in all aspects of managing offsite events and meetings including attendee registration and logistics, communications, handouts and giveaways.
Education
High School Diploma -
Triton College
River Grove, ILSkills
- MS Office Suite
- Written and verbal communication
- Executive support
- Administrative support
- Office management
- Strong problem solver
- Schedule & calendar planning
- Office administration
- Meticulous attention to detail
- Information confidentiality
- Customer Service-oriented
- Customer service
- Expense reporting
- Scheduling
- Calendar management
- Interpersonal communication
- Professional and mature
- Travel coordination
- Meeting planning
- Travel arrangements
- Excel spreadsheets
- Database management
- Document preparation
- Proofreading
- Advanced MS office suite
- Resourceful
- Project planning
- Schedule management
- File organization
- Project management
- Filing and data archiving
- Invoice processing
- Phone etiquette
- Business correspondence
- Conflict management
- Presentation development
- Appointment setting
- Software knowledge
- Conference planning
- Project oversight
- Videoconference preparation
- Business writing
- Task delegation
- Process improvements
- Multi-line phone proficiency
- Travel administration
- Report generation
- Mail management
- Self-starter
- Administrative support specialist
- Logistics and schedule management
- Email management
- Articulate and well-spoken
- Document handling
- Time management
- Reliable and responsible
- Microsoft office
- Executive schedule management
- Problem-solving
- Honest and dependable
- Critical thinking
- Travel arrangement coordination
- Team coordination
- Work prioritization
- Calendar and scheduling software
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Work Preference
Work Type
Full TimeWork Location
On-SiteRemoteHybridImportant To Me
Company CultureHealthcare benefitsWork from home optionPaid time offPaid sick leave401k matchTimeline
Executive Assistant / Project Coordinator
WITT/KIEFFER
08.2018 - Current
Search Assistant
KENSINGTON INTERNATIONAL
10.2015 - 08.2018
Executive Assistant to the Chief Sales Officer / Member of the Management Board
T-SYSTEMS NORTH AMERICA
10.2005 - 06.2014
Human Resources Generalist
T-SYSTEMS NORTH AMERICA
07.2000 - 07.2015
Marketing Coordinator
T-SYSTEMS NORTH AMERICA
07.2000 - 09.2005
High School Diploma -
Triton College
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