Paulakay Hall
Director Of Alumni Engagement
DAYTON,TN
Summary
Goal-oriented Director of Alumni Engagement dedicated to strengthening administrative operations to streamline costs and enhance procedures. Cultivate long-lasting relationships with students and alumni to strengthen program success. Motivational leader with top-notch communication, organizational and strategic planning abilities.
Expertise includes marketing, communications and social media promotions to enhance all areas of alumni relations. Knowledgeable about coordinating event logistics with a systematic nature and strong attention to detail. Highly collaborative, diplomatic and upbeat.
Experienced Alumni Relations Director handling all office operations, budgets and planning to conduct and manage Homecoming and Reunions and gathering events for alumni. Persuasive and open communicator with excellent multitasking, time management and problem-solving abilities.
Talented administrative and customer service professional well-versed in reaching and serving Bryan College alumni and offering a strong record in leadership, program management and activity planning. Hardworking, diligent and proficient in managing records, expenses and data collection.
Overview
19
19
years of professional experience
Work History
Director of Alumni Engagement
Bryan College
Dayton, United States
03.2013 - Current
- Planned and orchestrated program activities, special events and college tours.
- Tracked expenses and managed $35,000.00 budget.
- Fostered favorable funder perceptions with quarterly programs.
- Used data-driven approach to review key results and strategize improvement plans.
- Directed and optimized department projects in areas such as marketing, alumni connections and fundraising.
- Administered database and maintained complete alumni records.
- Devised strategies to reduce expenses, modernize operations and revamp procedures to improve institution operations.
- Kept institution financially sound by tracking expenses and maintaining detailed records.
- Increased alumni giving participations over 10% with improved promotional approaches, outreach strategies and parent engagement plans.
- Quickly learned new skills and applied them to daily tasks, improving efficiency and productivity.
- Carried out day-day-day duties accurately and efficiently.
- Demonstrated respect, friendliness and willingness to help wherever needed.
- Worked flexible hours; night, weekend, and holiday shifts.
Event Manager
Bryan College
Dayton, United States
01.2005 - 02.2013
- Managed administrative logistics of events planning, event booking and event promotions.
- Oversaw preparation and management of event budgets to deliver at or below projected costs.
- Fulfilled contractual obligations for rehearsal and day of event coordination.
- Coordinated catering services and planned menus to compliment event theme and selected musical or guest speaker entertainment.
- Hired and cross-trained staff members for various event-specific functions and assessed employees' understanding of associated processes and procedures.
- Planned and organized activities, details and timelines for Homecoming, reunion, and alumni gathering events.
- Solicited feedback from clients to assess event success and uncover opportunities for improvement.
- Interviewed clients to understand event scopes of work, establish budgets and determine timelines for venue selection, guest list finalization, and rehearsal, ceremonies, and receptions.
- Promoted adherence to client-event requirements through delegation, prioritizing and management of entire production lifecycle from concept to execution.
- Delivered prompt payment for event vendors, venues, staff, and transportation providers.
- Selected and ordered refreshments, decor and event materials.
- Liaised with marketing and PR colleagues to promote special events in social calendars.
- Supervised onsite team of caterers, audio-visual technicians, and facility management team.
- Organized logistics and materials for each meeting, arranged spaces and took detailed notes for later dissemination to key stakeholders.
- Evaluated existing plans, processes and events planning services to identify opportunities for improvement.
- Supported senior leadership by developing status reports on activities related to planning, scheduling, cancellation, inquiries, resourcing, risk mitigation and proposal development for various events.
- Enhanced client satisfaction ratings by scheduling on-site service requests, managing show logistics and booth functionality needs to meet demands.
- Recommended workflow and budget improvements, resulting in 25% savings per event.
Education Director
The Care Center Of Rhea County
Dayton, United States
06.2003 - 01.2005
- Oversaw development and implementation of quality educational programs.
- Observed teachers and students in classrooms to gather data and improve instruction.
- Recruited, trained and mentored faculty and staff in best practices for instruction.
- Prepared action plans to address concerns discovered through surveys, classroom observations and conversations with stakeholders.
- Counseled and monitored at-risk students for attendance, academic progress and behavioral concerns.
- Built rapport with young clients and families through mentoring program.
- Developed engaging and effective curricula for students aged 11 to 18.
- Reviewed and refreshed curriculum with faculty members to continuously improve quality of instruction.
- Managed budget of $50,000 for risk avoidance instruction of 10,000 students.
- Communicated with parents to encourage active parental participation in education.
- Built productive relationships with parents of students facing difficult situations at school or at home.
- Established positive, stimulating learning environment for students and exciting education-focused setting for teachers.
- Modeled expected and appropriate leadership to promote to teaching staff and administrative personnel positive interaction with students and families.
- Kept school in full compliance with established policies, legal requirements and student safety standards.
- Studied assessment information covering students, teachers and school operations to formulate improvement plans.
Education
Bachelor of Arts - Education
Bryan College
Dayton, TN05.1985
Skills
- Media Response Requests
- Alumni Newsletters
- Fundraising Implementation
- Promotion and Advertising
- Alumni and friends Relations
- Budget Oversight
- Special Events
- Program Planning
- Administering Social Media Accounts
- Public Relations Strategy
- Creative Strategies
- Effective Communication
- Public Presentations
- Effective Working Relationships
- Brand Messaging
- Promotional Events
Honest, reliable and trustworthy
I don't finish until the event or program is finished and every detail is excellent and thought through. I am self-motivated and can be trusted to complete any task with integrity and excellence.
Timeline
Director of Alumni Engagement
Bryan College
03.2013 - Current
Event Manager
Bryan College
01.2005 - 02.2013
Education Director
The Care Center Of Rhea County
06.2003 - 01.2005
Bachelor of Arts - Education
Bryan College
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