Paulette P. Mackey
Lynbrook,USA
Summary
Dynamic Executive Assistant with a proven track record at Bear Wagner Specialists LLC, excelling in cross-functional collaboration and meticulous calendar management. Recognized for enhancing productivity through superior attention to detail and effective travel coordination, while fostering team engagement and professional relationships across diverse environments.
Overview
26
26
years of professional experience
1
1
Certification
Work History
Executive Assistant - Hybrid
Match Media Group
New York, NY
06.2024 - 05.2025
- Supported executive leadership with high-level administrative support, including calendar management, correspondence, and complex travel coordination.
- Prepared and tracked expense reports and internal invoices with attention to detail and timeliness.
- Acted as liaison between executives and internal departments, ensuring efficient communication and follow-up.
- Managed onboarding for new employees by arranging tech setup, credentials, and supplies to ensure seamless integration.
- Spearheaded national team events across all US, Europe and Asia office locations, overseeing logistics and execution to foster engagement and collaboration.
- Utilized Zoom, Slack, and Google Forms to coordinate communications, gather input, and ensure seamless execution across distributed teams.
- Stepped in to support the legal department during staffing shortages, assisting with administrative processes and internal coordination.
- Represented executives professionally in meetings, events, and external communications.
Senior Manager (East Coast Administration) – Hybrid
The CW Television Network (Nexstar Media Group)
New York, NY
02.2006 - 01.2024
- Led cross-functional teams to achieve project milestones and deliver high-quality results.
- Mentored junior staff members for skill development and career progression within organization.
- Created, processed, and tracked invoices for internal business units, prepared and submitted expense reports proactively in timely manner.
- Coordinated leg-to-leg travel arrangements, booked private and commercial flights, hotel accommodations, ground transportation, and dining reservations, while providing adjustment for last-minute changes with ease.
- Served as new employee representative, by setting up computers, phones, ID's, logins and stationery which resulted increased productivity, and stronger staff development.
Executive Assistant to the Chief Executive Officer
Bear Wagner Specialists LLC
New York, NY
07.1999 - 02.2006
- Streamlined communication by managing correspondence between CEO and external stakeholders such as upstairs trading floor and NYSE floor operations.
- Improved team collaboration by serving as liaison between CEO, executive team, and staff members.
- Optimized scheduling efficiency by coordinating meetings, appointments, and travel arrangements for CEO while coordinating all firm conferences for top executives.
- Enhanced productivity with meticulous organization of documents and files for easy access and retrieval.
- Strengthened relationships with key partners through professional representation at industry events or conferences when necessary, on behalf of CEO.
Education
License - Real Estate Sales Agent
Chip Collins New York School of Real Estate
Long Island, NY10.1998
Associate of Arts - Administration
Nassau Community College
Long Island, NY09.1997
Skills
- Clerical and Administrative Support
- Proficient in Microsoft Office Suite
- Calm and Professional Under Pressure
- Employee Training and Development
- Professional Telephone Demeanor
- Team Oriented and Cooperative
- Document and Record Management
- Superior Attention to Detail
- Cross-Functional Collaboration
- Strong and Analytical Problem Solver
- Business Operations Expertise
- Budget and Report Oversight
- Calendar management
- Travel coordination
- Expense reporting
- Event planning
- Project management
- Time management
- Strong problem solver
- Office administration
- Office management
Certification
- Notary Public
- Real Estate Sales
References
Available Upon Request
Languages
- English, Native or Bilingual
- Greek, Native or Bilingual
Timeline
Executive Assistant - Hybrid
Match Media Group
06.2024 - 05.2025
Senior Manager (East Coast Administration) – Hybrid
The CW Television Network (Nexstar Media Group)
02.2006 - 01.2024
Executive Assistant to the Chief Executive Officer
Bear Wagner Specialists LLC
07.1999 - 02.2006
License - Real Estate Sales Agent
Chip Collins New York School of Real Estate
Associate of Arts - Administration
Nassau Community College
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