PAULETTE WILSON

February 2023 - March 2025

• Responsible for organizing, processing and executing all legally binding agreements for CIS including vendor and earned income client contracts and trademark licensing agreements
• Ensure that the contracts are thoroughly reviewed for legal, risk management, tax and accounting issues prior to submitting to management for approval
• Maintain contract/procurement files in compliance with policy; create administrative mods to include funding mods and point of contract changes

November 2019 - January 2023

• Serve as the administrator for Concur, DocuSign and a back-up on timesheet training
• Manage the processing of department invoices in PN3 application
• Support administrative needs of the Chief Operating and Equity Officer, including support of DEI project work

• Performed overflow support to the Executive Vice President as well as Executive Senior Partner and Business Partners within the Business Unit
• Ensured that all confidential information in an appropriate manner and updated, maintained and organized efficiently
• Created and maintain PowerPoint presentations for monthly Executive Business Unit Meeting
• Drafted meeting agendas, supplied advanced materials, and executed follow-up for meetings and team outings
• Responsible for the arrangement of all travel, scheduling meetings and handling personal and business-related errands and tasks
• Expense Report and Timesheet Approver for various projects within the Business Unit
• Obtained Certified Notary Credential

• Supervised onsite activities during events and acted as a liaison between the Banquet/Catering departments and clients
• Closely collaborated with all departments to ensure smooth operations and execution of special events
• Interacted with other hotel departments to ensure full guest service and satisfaction
• Ensured events were setup according to banquet event orders and catering contracts
• Orchestrated special events and reservations; managed customer relations and provided exemplary service to clients
• Facilitated communication between event organizers, venue staff, and attendees, ensuring a well-coordinated event environment.
• Handled special requests from attendees with professionalism and promptness, resulting in positive feedback.

• Provide executive-level support for high volume team, anticipating and attending administrative and management tasks
• Manage and monitor all accounts and billing
• Oversee JGGF PAC administration -to include spreadsheets, check requests/distribution and correspondences
• Plan and coordinate logistics for meetings and special events
• Act as executives' representative when interfacing with clients and customers
• Arrange and organize travel and supported expense reports execution
• Set up and prepare new client files
• Continually met project requirements, kick off meetings, deadline management, client status reporting and other project communications
• Coordinated with various operational teams to deliver all project deliverables on time within budget and at the highest quality standards

• Ordered and negotiated purchases of office supplies and equipment
• Researched new and existing clients and speakers for business development
• Drafted and compiled promotional materials
• Maintained speaker and client information in the WSB engagement system
• Supported administrative functions for client recordings and contracts
• Established and maintained relationships with vendors, including building management, HVAC and other services
• Supported Controller in managing portion of office expense budgets
• Responsible for the facility day-to-day operations