Overview
Work History
Education
Timeline
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Paulina Powers

Pleasant Hill,CA

Overview

9
9
years of professional experience

Work History

Senior Executive Assistant I

Uber Freight
San Francisco
09.2023 - Current
  • Provided high-level administrative support to two Executive Vice Presidents, managing complex calendars, travel arrangements, and daily operations with discretion and efficiency.
  • Coordinated extensive domestic and international travel using Egencia, ensuring seamless, cost-effective itineraries aligned with executive preferences.
  • Processed expense reports, purchase orders, and reimbursements through Concur and Oracle, ensuring accuracy and compliance with company policies.
  • Planned and executed team offsites, All Hands meetings, and team events, handling end-to-end logistics, agendas, and stakeholder communications.
  • Managed dynamic calendars across multiple time zones using Microsoft Outlook and Google Calendar, effectively prioritizing meetings and tasks.
  • Created professional reports, decks, and spreadsheets using Microsoft Office Suite and Google Workspace (Docs, Sheets, Slides) to support executive communications and strategic planning.
  • Served as a key liaison between executives and cross-functional teams, ensuring alignment, timely follow-up, and execution of high-priority initiatives.

Executive Assistant Business Partner I, II and III

Uber
San Francisco, CA
03.2019 - 09.2023
  • Provide high-level administrative support to 3–4 senior leaders (1 VP, 3 Sr. Directors) across four teams ranging from 20 to 1,100+ employees.
  • Manage complex end-to-end logistics for high-profile events and meetings, including all-hands (1,000+ attendees), board meetings, leadership summits, and team events.
  • Serve as gatekeeper for executive calendars, independently prioritizing meetings and structuring cadence to align with long-term business objectives and shifting priorities.
  • Coordinate international and domestic travel, visas, and accommodations using Egencia, ensuring seamless arrangements for conferences and meetings.
  • Collaborate cross-functionally with Admin Professionals and internal/external stakeholders to execute meetings involving ELT and multiple senior leaders.
  • Handle sensitive information with discretion; regularly engage with clients and external stakeholders while maintaining strict confidentiality.
  • Track and manage expenses using Concur and DOMO; monitor team-wide spending and morale, serving as the “eyes and ears” for leadership.
  • Partner with leadership and HR on EA org planning and resourcing; lead EA hiring and onboarding, and act as hiring manager for the Admin team.
  • Lead and facilitate Admin team operations, set team standards, run EABP-wide meetings, and coordinate PTO coverage and shared best practices.

Executive Assistant to CFO and CDO

PebblePost
San Francisco, CA
08.2018 - 02.2019
  • Assisted CFO & CDO with daily duties that include managing an active calendar of appointments; preparing correspondence; arranging weekly travel plans, itineraries and agendas between East and West Coast
  • Communicated with the general staff on the executives' behalf and coordinated logistics with high-level meetings both internally and externally
  • Scheduled, managed and served as a liaison between 50+ investors and the Board of Directors and provided quarterly updates.

Executive Assistant/Office Manager/Salesforce Administrator

PSafe Technology
San Francisco, CA
03.2017 - 07.2018
  • Helped to manage and maintain the CEO's and 3 other executives' calendars including scheduling appointments, meetings and conference calls, travel itineraries, monthly expense reports
  • Assisted in the relocation of 4 executives and families to California for a US company launch. Moved headquarters to the US and ramped up office from 2 to 25 employees in 1 year
  • Served as the new hire coordinator for US HQ and worked directly with the IT team to set up company profiles
  • Developed customizations to Salesforce.com, maintained data quality by identifying and deleting or merging duplicate records, creating reports, cleansing and updating inaccurate data

Education

Bachelor of Arts - Music Education with English Language

The Stanislaw Moniuszko Academy of Music
2014

Timeline

Senior Executive Assistant I

Uber Freight
09.2023 - Current

Executive Assistant Business Partner I, II and III

Uber
03.2019 - 09.2023

Executive Assistant to CFO and CDO

PebblePost
08.2018 - 02.2019

Executive Assistant/Office Manager/Salesforce Administrator

PSafe Technology
03.2017 - 07.2018

Bachelor of Arts - Music Education with English Language

The Stanislaw Moniuszko Academy of Music

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Paulina Powers