Summary
Overview
Work History
Education
Skills
Websites
Timeline
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Patricia Delgadillo

Patricia Delgadillo

Fort Worth,TX

Summary

Detail-oriented and highly organized with over 16 years of experience supporting executive leadership. Proven expertise in managing complex calendars, coordinating global travel, preparing executive briefings, and facilitating high-level board communications. Skilled in cross-functional collaboration, social media engagement, donor stewardship, and contract administration. Committed to operational excellence and mission-driven impact.

Overview

17
17
years of professional experience
1
1
Language

Work History

Senior Administrative Coordinator

International Fund For Animal Welfare
Washington, DC
01.2019 - Current
  • Manage and maintain Vice President of Global Development and Vice President of Global Communications calendar by scheduling all internal and external appointments and provide daily briefing of schedule.
  • Engage with constituents on VPs’ behalf to secure appointments. Assure comprehensive briefing materials are prepared for all meetings.
  • Assist Senior Content Coordinator with photo editing and metadata labeling to upload to Digital Asset Management system.
  • Maintain materials and presentations for Board of Directors and Committee meetings.
  • Liaison for Development and Legal team in assisting with processing, routing, and administration for contracts initiated by Development.
  • Oversee and prepare donor briefings and donor correspondence for Vice President of Global Development and Executive Management team.
  • Manage logistics of meetings, including scheduling and ordering of refreshments; collecting and communicating agenda items, preparing and distributing necessary pre-meeting documentation; attending meetings; documenting and distributing notes of discussion, and monitoring status of action items.
  • Moderate comments and inquiries on social media platform (Facebook/Instagram/Tik Tok) using Socialbacker, marketing platform that unifies all social media outreach.
  • Engaged with over 1,000 donors via Peer-to-Peer texting to raise campaign awareness and provide real-time responses using Hustle, a text messaging marketing tool.
  • Arrange and coordinate all international and domestic travel for VPs, includes acquiring travel visas and other documentations as needed. Obtain and coordinate comprehensive and pertinent briefing materials for all trips.
  • Process expense reports.
  • Handle and screen telephone calls.
  • Maintain all files and documentation (both paper and electronically) in organized, retrievable and confidential manner.
  • Provide back-up administrative support to management in DC office on an ad-hoc basis.

Administrative Assistant, Institutional Giving

Dallas Museum Of Art
Dallas, TX
08.2008 - 12.2018
  • Assist Grant Writer in gathering all necessary financial and project information from internal staff (i.e. statistical information, marketing and press, exhibition catalogues, images, etc.) for all grant proposals and reports.
  • Facilitate gift acknowledgements process with Development Operations and Research teams; personalized gift acknowledgements and tax letters for all corporate, foundation gifts.
  • Generate contracts and obtain signatures for all new sponsorships.
  • Assist in production and distribution of corporate stewardship reports using online presentation tools in conjunction with Director of Institutional Giving and Corporate Partnerships Manager.
  • Oversee corporate partners and sponsorship benefit fulfillment, including distribution of corporate passes, marketing recognition, and hospitality needs.
  • Maintain Institutional Giving calendar of proposal and report deadlines to ensure timely delivery.
  • Coordinate timeline and facilitate solicitation of corporate partnership renewals for mailings, follow-up phone calls, scheduling of meetings, partnership renewal notices, and lapsed correspondence.
  • Prepare meeting materials and donor profiles for Director/CEO, Director of Development, Director of Institutional Giving and Corporate Partnerships Manager in conjunction with Director of Development Operations and Research.
  • Conduct prospect research for area of Institutional Giving.
  • Update corporate members, sponsors, and foundation recognition on institution's dedicated webpage.
  • Coordinate all corporate and foundation events (mail invitations, make follow-up calls, and maintain RSVP’s from invitation lists); prepare guest lists for events and special mailings. Ensure institutional giving standard inclusion list is accurate and up-to-date.
  • Produce weekly institutional giving solicitation and stewardship reports; track stages of proposals (cultivation, solicitation, stewardship, etc.) for current prospects and projects.
  • Implement purchase orders, transmittals, and process payments; handle invoicing process, including cash and in-kind donations.
  • Ensure all Institutional Giving listings (i.e. website, donor wall, annual report, etc.) are accurate and up-to-date.
  • Monitor, record, and update Raiser’s Edge with appropriate meeting notes, stewardship reports, proposals, correspondence, etc. with accuracy and promptness.
  • Assist with benefit fulfillment and stewardship for special events sponsorships.
  • Coordinate necessary travel arrangements in support of Institutional Giving fundraising activities.
  • Facilitated inquiries from internal and external constituencies to determine appropriate project ownership and/or provide immediate assistance.
  • Draft and prepare correspondence for signatures, record and publish meeting minutes.
  • Handle outgoing calls to coordinate project details and facilitating communication with our internal and external constituencies.
  • Prepare expense and budgets reports.

Administrative Assistant

Hoshizaki America
Fort Worth, TX
03.2007 - 08.2008
  • Answered and transferred 15 incoming lines.
  • Prepared billing and generated customer invoices using MAPICS.
  • Assisted Sales Reps with quotes, placed high volume of orders, and generated sales reports.
  • Analyzed orders and made sure all products were promptly shipped out to customers.
  • Worked closely with accounts receivable to process credit card transactions, made bank deposits, tracked customer credit and mailed out month-end statements.
  • Created sales reports in Excel for Service Department.
  • Distributed and processed incoming/outgoing mail.
  • Researched shipment rate quotes and shipment tracking.
  • Inquired with customers on warranty issues and executed submission of their warranty claims.
  • Conducted administrative duties including word processing, filing, photocopying, and faxing.

Education

Bachelor Degree - Art History

University of Texas Arlington

Associate Degree - Arts

Tarrant County College

Skills

Mac OS

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Timeline

Senior Administrative Coordinator

International Fund For Animal Welfare
01.2019 - Current

Administrative Assistant, Institutional Giving

Dallas Museum Of Art
08.2008 - 12.2018

Administrative Assistant

Hoshizaki America
03.2007 - 08.2008

Bachelor Degree - Art History

University of Texas Arlington

Associate Degree - Arts

Tarrant County College

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