Summary
Overview
Work History
Education
Skills
Certification
Training
Timeline
Generic
Pearl J. Campbell

Pearl J. Campbell

Watervliet,USA

Summary

As a dedicated professional employee seeking the opportunity to apply my administrative skills, strong interpersonal, communication abilities, and previous experience. I am willing to learn, while in the process of discovering skills, experience, and to enhance my competencies to the best of my knowledge, to the completion of the various task, I look forward to the opportunity to serve.

Regional support professional with proven track record in executive assistance. Skilled in managing schedules, coordinating travel, and facilitating seamless communication. Known for teamwork and adaptability, ensuring consistent results in dynamic environments.

Administrative professional prepared to excel in senior support roles, bringing valuable experience in executive assistance and office management. Proven ability to enhance efficiency and drive results through effective task prioritization and workflow optimization. Known for collaborative team efforts and adaptability in dynamic environments.

Corporate services professional with solid foundation in administrative support and operational efficiency. Known for reliability and adaptability, contributing to team goals and seamless office functionality. Expertise in document management and executive assistance, providing consistent and effective support in dynamic environment.

Overview

43
43
years of professional experience
1
1
Certification

Work History

Executive Assistance

New York State Public Employees Federation
01.2024 - 04.2025
  • I report to the Executive board ad Conference Coordinator- perform daily/weekly/monthly admin tasks at the direction of same.
  • Checking mail and forward as appropriate, within HQ and externally, daily.
  • Hotel accommodations for all meetings (includes housing).
  • Confirmations sent to attendees.
  • Change/Cancellations tracked and coordinated.
  • Housing Master Spreadsheet updated weekly.
  • Hotel contacted day of reservation to reconfirm payment to master.
  • Meet deadlines tracked in Outlook for Room Blocks with Hotels, and upload into Cvent, I also release unneeded inventory per deadline.
  • I maintain sending out confirmation Letters, confirm with Finance, provide schedule, confirm duties as assigned coordinate confirmation of training sessions.
  • I maintain and provide a list to appropriate committees, sign in sheets, monitor cancellations and refunds.
  • Assist staff prep – preparing labels, badges, folders and phone list, maintain updates document in folders.
  • I answer phone, provide and receive information concerning matters that are related to the department.
  • I Type letters, narrative and statistical reports.
  • I compose and prepared routine correspondence for signature.
  • I maintain a variety of files and records.
  • I maintain files of ongoing projects.
  • I prepare correspondence and recurring reports for supervisor’s signature.
  • I Administrate responsibilities and other duties as assigned.
  • Utilizing computer software to prepare charts and other presentations for project briefings.
  • Utilized Microsoft word, Microsoft Outlook, Microsoft Excel and Microsoft Power Point.

Bus Monitor

Niskayuna Transportation School District
06.2022 - 09.2022
  • A bus monitor is responsible for supervising students on school buses and coordinating with bus drivers, ensuring a safe transport service for everyone.
  • I oversee monitoring the students' behavior, assisting the students with mobility issues, maintaining order, and enforcing the safety rules and policies.

Office Administrative Assistant

Department of the Army, Corps of Engineers (USACE)
07.1985 - 12.2021
  • Managing the Records Management System (RMS) for the organization, which includes the systematic and efficient control of the creation, maintenance, and destruction of records along with business transactions.
  • Managing Corps of Engineers Financial Management System (CEFMS), Financial Management Functions Serve Requesting Goods and Services (PR&C), creating purchase requests, performing credit card Invoice Updates and Views, processes and certifies, and routine budget administration functions.
  • Serving as Gatekeeper/Manager for the US Army Civilian Personnel.
  • Managing the Defense Civilian Personnel Data System (DCPDS).
  • Maintaining accurate, concise, and reliable information for the Certifying Officer, as a Departmental Accountable Official.
  • Serving as an AFO office automation specialist, coordinating office automation needs, supporting requirements.
  • Utilizing computer software to prepare charts and other presentations for project briefings.
  • Utilized Microsoft word, Microsoft Outlook, Microsoft Excel and Microsoft Power Point.
  • Assisting in completing Contractor Performance Assessment and in the Contractor Performance Assessment Reporting System (CPARS).
  • Serving as an AFO liaison for employee personnel matters including personnel actions, new employee processing, new employee sponsors, sponsoring new employees for AKO, passport, retirement, and benefit programs.
  • I provide staff’s members within the District and South Jersey, Vineland field office updated on all the vehicle within our branch concerning the vehicle exchange, utilization, accidents, and fleet reduction.
  • I coordinate specific information concerning South Jersey, Vineland Field Office, and the Philadelphia District through e-mail and phone conversation which is pertaining to fleet management vehicles.
  • I provide monthly accounts, statements, and preventive maintenance for all vehicle that was obtained within our office for Southern New Jersey Projects to logistics and GSA.
  • I have managed the South Jersey, Vineland field office motor fleet GSA/Corps owned vehicles to ensure that all government vehicles are interchanged/exchanged through proper procedure, preventive maintenance (oil change, cleansed, fuel, rotated tire, any repairs/recalls that was required) for the following vehicles (sedans, pickup trucks, full-sized vans and min-vans).
  • I also maintain Administer South Jersey, Vineland field office, and the Corps of Engineers motor vehicles accident reports through GSA.
  • I have had the opportunity to express my administration skills assist our customer, while incorporating the ability to process GSA Short Term Rental, replacement of equipment’s that were needed for the projects.
  • Ensured that all vehicles operation and policies were up to date as well as enforced.
  • Assist the customer with any concerns they may have pertaining to Fleet Management issues and provide proper supervision/guidelines.
  • Assist the organization in managing new vehicles, corps owned vehicle and licenses plates.
  • Several occasions between the Philadelphia District Division, Logistics, l had contained information, submitted data and manager all vehicle maintenance requests for the District and Marine Design Center, monthly.
  • I maintain contact by phone or e-mail with the Budget Analysts, Project Managers, Supervisors and Engineers to increase their funding when funds are not available and review the resource codes for correction for GSA monthly payments.

Program Support Clerk

US Coast Guard
05.2006 - 03.2007
  • Prepared records, process procurement, labor related documents.
  • PR&C receiving report payment estimates.
  • Perform routine budget administration functions.
  • Executed the budget, implementing and tracking project related costs.
  • Corps of Engineers Financial Management System (CEFMS) which.
  • Responsible for technical document file management, construction contract document maintenance, personal property record accountability.
  • Maintain file classification system by reviewing filed material in light of ongoing programs or special projects and program.
  • Maintain and control a wide variety of files including receipt, review of content, developing files, purging, and releasing of files.
  • Perform several types of searches for records; detect records using requests that contain meager information.
  • Maintain multiple calendars, including the use and maintenance of an electronic calendar for one or more execution staff.
  • Assisted in converting physical files to electronic files, to assist in up-dating information databases.
  • Schedule and monitoring of purchasing/procurement transactions.
  • Maintain the organization’s procurement/purchasing records and reports.
  • Prepare procurement status reports.
  • Reviews documents and reports for completeness and enters pertinent information into and automated tracking system.

Secretary

USACE-Permit Section
05.2004 - 05.2006
  • Responsible for file management, document maintenance, and personal property record.
  • Maintained file classification system by reviewing filed material considering ongoing programs or special projects and program.
  • Managed a wide variety of files including receipt, review of content, developing files, purging and releasing of files.
  • Performed several types of searches for records; detect records using requests that contain meager information.
  • Performed electronic scanning of paper records for retrieval purposes and update appropriate data base information.
  • Managed multiple electronic calendars for various staff members.
  • Oversaw purchasing/procurement transactions.
  • Maintained the procurement/purchasing records and reports.
  • Prepared procurement status reports.
  • Reviewed documents and reports for completeness and enters pertinent information into and automated tracking system.
  • As a Departmental Accountable Official, I provide accurate, concise, and reliable information, data and services to a Certifying Officer.
  • Serve as AFO office automation specialist, coordinate office automation needs, support requirements, system security, maintenance and upgrades, etc. with CENAP-IM office.
  • Utilized the Contractor Performance Assessment Reporting System (CPARS).
  • Served as the AFO liaison for employee's personnel matters including personnel actions, new employee processing, new employee sponsor, sponsor new employees for AKO, passport, retirement, benefit programs.
  • Provided administrative support to executives, engineers.
  • All other duties as assigned.

Clerk

Watervliet Arsenal Health Clinic
04.1985 - 04.2000
  • Scheduled fit test appointments for Watervliet Arsenal employees enrolled in the WVA Respiratory Protection Program.
  • Notified employee of appointment and make follow-up telephone call on day of appointment as reminder.
  • Entered data from Health Hazard Information Module (HHIM) Field Survey forms into the HHIM Management Information System.
  • Oversaw departmental record-keeping systems, keeping all files up to date and in order.
  • Maintained database reflecting training activities and produce reports as requested for internal and external use.
  • Coordinate registration process for training activities.
  • Assisted with tracking and reporting on departmental budget.

Small Claim Clerk

Albany City Hall
04.1982 - 04.1985
  • Archived and created a variety of legal documentation for court officials. Judges, lawyers and other legal professionals.
  • Maintain records, and files for the District Court proceedings.
  • Retrieve legal documents required for specific cases.
  • Maintain summaries of court actions in an 'appearance docket' on the computer.
  • Maintains case files; collects fines, fees and forfeitures.
  • Distributes or expends collected monies to various agencies as provided by law.
  • Issues legal warrants, court orders, as well as marriage, beer, and pool hall licenses.
  • The position that I withheld required strong organizational and communication skills in addition to an ability to withhold confidential information.
  • I manage the day-to-day inflow and outflow of legal files through the court system. Specific duties included processing court orders, such as probation or sentencing orders.
  • Answer question from the public and explain court procedures to involved parties, as well as contacting witnesses and attorneys to collect information for court officials.
  • Assist paralegals and lawyers in database research.
  • Additionally, I conducted a range of administrative duties, answering phones and stocking office supplies.

Education

Bachelor of Arts - Behavioral Science

Ashford University
San Diego, CA
05.2018

Associate Degree - Applied Science, Human Service

Hudson Valley Community College
Troy, New York
08.2001

Paralegal Degree - undefined

Mildred Elley Business School
Albany, New York
12.1994

Skills

  • Team assistance and oversight
  • Line cook assistance
  • Small group and individual assistance
  • Trade assistance

Certification

  • Certificate Emergency Management (FEMA), 2012-10-01
  • Records Coordinators ARIMS Training, 2015-01-01
  • PR&C Training and Corps of Engineers time and leave systems, 2015-01-01
  • Administrative Workshop Times a year-Mandatory, 2015-01-01
  • Corps of Engineers Time and Leave System Training, 2015-01-01
  • Army Traffic Safety Programs Training, 2014-01-01
  • ACASS/CPARs Training SF182’s, 2015-01-01
  • NAP/MDC Leadership Development Program Announcement, 2010-01-01
  • EEO Diversity Training for Special Emphasis Program Managers, 2015-01-01
  • Commander’s Teamwork Award, 2003-01-01

Training

  • Records Coordinators ARIMS Training, 2017-01-01
  • PR&C Training and Corps of Engineers time and leave systems, 2017-01-01
  • Corps of Engineers Time and Leave System Training, 2017-01-01
  • ACASS/CPARs Training SF182’s, 2017-01-01
  • Certificate EEO Special Emphasis Program Managers, 2017-01-01

Timeline

Executive Assistance

New York State Public Employees Federation
01.2024 - 04.2025

Bus Monitor

Niskayuna Transportation School District
06.2022 - 09.2022

Program Support Clerk

US Coast Guard
05.2006 - 03.2007

Secretary

USACE-Permit Section
05.2004 - 05.2006

Office Administrative Assistant

Department of the Army, Corps of Engineers (USACE)
07.1985 - 12.2021

Clerk

Watervliet Arsenal Health Clinic
04.1985 - 04.2000

Small Claim Clerk

Albany City Hall
04.1982 - 04.1985

Associate Degree - Applied Science, Human Service

Hudson Valley Community College

Paralegal Degree - undefined

Mildred Elley Business School

Bachelor of Arts - Behavioral Science

Ashford University

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