Pearl Vazquez
Daytona Beach
Summary
Efficient and results‑driven professional with extensive experience delivering executive‑level administrative and project management support to senior corporate leaders. Skilled in contact management, strategic time management, and optimizing workflows to enhance communication and operational efficiency during high‑priority initiatives. Known for handling confidential information with discretion and providing exceptional customer service through strong interpersonal and communication abilities.
Overview
13
13
years of professional experience
1
1
Certification
Work History
Executive Assistant
Florida Healthcare Plans
Daytona Beach
10.2023 - 09.2025
- Streamlined communications between executives and internal/external stakeholders for enhanced collaboration.
- Facilitated interactions among C-level executives, Director of IS Product Management, physicians, vendors, and contractors.
- Coordinated executive schedules to maximize meeting efficiency and time management.
- Provided administrative support by preparing contracts, invoices, purchase orders, and necessary documentation.
- Maintained confidentiality of sensitive information to protect business operations and company reputation.
- Assisted in developing and coordinating training sessions for FHCP employees during Epic Go-Live phase.
- Created preliminary enterprise communications for Epic Implementation project in multiple formats.
Real Estate Property Assistant
CIP Real Estate LLC
Norcross
03.2022 - 12.2022
- Oversaw daily operations for commercial real estate properties in Atlanta, Georgia.
- Fostered tenant relations and resolved issues while upholding lease agreements.
- Managed collection of rent payments and late fees to ensure timely revenue.
- Executed annual budgets, operational expenses, and reconciliations accurately.
- Reviewed outstanding and settled invoices related to construction development expenditures.
- Optimized contracts and documents for electronic signing efficiency.
- Created tenant status forms and invoices for VP approval to streamline processes.
- Ensured compliance by maintaining vendor and tenant insurance certifications.
Managed Care Contracting Assistant
UCLA Health
Los Angeles
08.2014 - 12.2021
- Managed multi-line phone system, providing precise responses and triaging calls for main hospitals.
- Scheduled conference calls, solicited agenda items, and maintained master calendars.
- Procured office supplies and drafted payor contracts for signature and correspondence.
- Reviewed contract terms to ensure compliance with UCLA Health policies.
- Collaborated with cross-functional teams to enhance contracting procedures.
- Created user profiles for reviewing confidential health payor contracts.
- Supported UCLA clinical and administrative departments with information on health plans and agreements.
- Revised budget variance reports, prepared reimbursement payments, and managed expense reports using UCLA express travel database.
Human Resources Workforce Assistant
UCLA Health
Los Angeles
05.2013 - 06.2014
- Provided primary support to Director of Human Resources for new-hire onboarding and training development.
- Trained new staff on administrative protocols and software systems effectively.
- Maintained accuracy of credentialing information for physicians and nursing staff within compliance system.
- Streamlined office procedures to improve workflow efficiency across team.
Information Systems Admin. Specialist
UCLA Health
Los Angeles
08.2012 - 03.2013
- Created and managed schedules for over 1,900 Super Users during Epic Implementation of UCLA EHR.
- Established comprehensive documentation for training sessions and Go-Live support.
- Acted as liaison for multiple hospitals and departments, addressing inquiries and resolving issues.
- Collaborated with clinic managers to assess Super User support needs across 200+ clinics.
- Deployed 140 Super Users for each ambulatory wave during six implementation phases.
- Managed Super User helpline, resolving EHR-related concerns and supporting Implementation Support Team as required.
Skills
- Microsoft Office, Visio
- AvidXchange
- Yardi Voyager
- Time management
- Compliance assurance
- Bilingual: English and Spanish
Certification
240 Health Insurance License in Florida
Timeline
Executive Assistant
Florida Healthcare Plans
10.2023 - 09.2025
Real Estate Property Assistant
CIP Real Estate LLC
03.2022 - 12.2022
Managed Care Contracting Assistant
UCLA Health
08.2014 - 12.2021
Human Resources Workforce Assistant
UCLA Health
05.2013 - 06.2014
Information Systems Admin. Specialist
UCLA Health
08.2012 - 03.2013