Penny Woodall
Stafford,VA
Summary
Resourceful Project Manager with 10 years of expertise in organizing business operations, financial oversight and resource management to achieve smooth flow and project operations. Leads procurement of resources including equipment and supplies. Monitors projects by adhering to production schedule and budget, managing production team, identifying problems and providing targeted solutions. Knowledgeable in bookkeeping, budget and financial management.
Overview
25
25
years of professional experience
1
1
Certification
Work History
Project Manager
ACI
Sterling, VA
10.2021 - Current
- Lead and managed over 20 employees in multiple locations and projects
- Strategically organized details and scheduling for INOVA Hospital projects as well as Cloud HQ data centers
- Proficiently managed MEP in house teams as well as subcontractors of various trades to include logistics and productivity to meet tight schedules
- Managed strong client relation skills with General Contractors as well as Subcontractors in coordinating and scheduling teams for various INOVA, Warrenton Training Center, and Cloud HQ projects
- Provide timely and detailed submittals, MOPS, JHA’s, Warranty Letters & O&Ms to General Contractors and Owners.
- Efficiently prioritized projects, reports, and other assigned duties; demonstrating the ability to improvise, improve procedures and meet deadlines.
- Skilled and precise in creating and proofreading client proposals, subcontract agreements, addendums, and applicable correspondence.
- Met project deadlines without sacrificing build quality or workplace safety.
- Developed and initiated projects, managed costs and monitored performance.
- Maintained relationships with material vendors to lower costs and diversify capabilities.
- Updated operational methods and oversaw accounting procedures for improved efficiency.
- Drove team success through shared vision and recognition of quality performance.
- Provided fiduciary oversight to remain within budget constraints, recommending project adjustments where necessary.
- Identified plans and resources required to meet project goals and objectives.
- Accelerated progress by continually reviewing performance, budgets and project timelines.
- Achieved project deadlines by coordinating with contractors to manage performance.
Operations Manager
The Iron Pony
Manassas, VA
09.2019 - 09.2021
- Proficiently managed floor teams on multiple data center projects to include logistics and productivity to meet tight schedules
- Demonstrate strong client relation skills with General Contractors in coordinating and scheduling floor teams for Cloud, Vantage, and QTS Data Centers
- Provide timely and detailed submittals, MOPS, JHAs, Warranty Letters & O&Ms to General Contractors
- Efficiently prioritized projects, reports, and other assigned duties; demonstrating the ability to improvise, improve procedures and meet deadlines
- Strategically organized details and scheduling for data center projects
- Skilled and precise in creating and proofreading client proposals, subcontract agreements, addendums and applicable correspondence
- Provide dynamic customer service to all clients.
- Implemented process improvement to shape organizational culture, optimize procedures for higher efficiency and help company evolve and grow.
- Worked in matrix management environment with oversight of division level managers, operations, sales, finance, human resources, safety and compliance.
- Partnered with vendors and suppliers to effectively manage and budget.
- Reviewed operation reports to understand numbers and trends.
- Identified and resolved unauthorized, unsafe or ineffective practices.
- Evaluated suppliers to maintain cost controls and improve operations.
- Reduced process bottlenecks by training and coaching employees on practices, procedures and performance strategies.
- Developed systems to track and log work issues.
- Formulated processes to reduce downtime and financial loss.
- Introduced new methods, practices and systems to reduce turnaround time.
- Collaborated cross-functionally to refine procedures, devise best practices and enforce quality metrics.
- Established positive and effective communication among unit staff and organization leadership, reducing miscommunications and missed deadlines.
- Planned and resourced personnel and logistics for operations component exercises resulting in highly trained personnel ready to act quickly in critical roles.
- Led improvement initiatives to advance operational efficiencies and increase revenue.
Project Manager
Celtic Flooring
Manassas, VA
03.2017 - 09.2019
- Demonstrated strong management skills by managing multiple teams, providing communication to those teams, implementing processes that create productivity
- Efficiently prioritized projects, reports, and other assigned duties; demonstrating the ability to improvise, improve procedures, and meet deadlines
- Strategically organized details and scheduling for Commercial & Residential projects
- Skilled and precise in creating and proofreading client proposals, subcontract agreements, addendums and applicable correspondence
- Met project deadlines without sacrificing build quality or workplace safety.
- Developed and initiated projects, managed costs and monitored performance.
- Updated operational methods and oversaw accounting procedures for improved efficiency.
- Orchestrated projects within strict timeframes and budget constraints by solving complex problems and working closely with senior leaders.
- Drove team success through shared vision and recognition of quality performance.
- Identified plans and resources required to meet project goals and objectives.
- Accelerated progress by continually reviewing performance, budgets and project timelines.
- Provided detailed product orders based on project drawings and technical specifications.
- Led project teams through design, construction and launch process.
- Facilitated communication between internal personnel, contractors and vendors for project cohesion.
- Achieved project deadlines by coordinating with contractors to manage performance.
Project Manager
BSI
Woodbridge, VA
03.2009 - 03.2017
- Demonstrated strong client relation skills in greeting and directing clients and managing incoming phone communications
- Efficiently prioritized projects, reports, and other assigned duties; demonstrating the ability to improvise, improve procedures and meet deadlines
- Strategically organized details and scheduling for Commercial & Residential projects
- Skilled and precise in creating and proofreading corporate correspondence such as memos, meeting notes and quarterly shareholder letters and inquiries
- Skilled and precise in creating and proofreading client proposals, sub contract agreements, addendums and applicable correspondence
- Developed and initiated projects, managed costs and monitored performance.
- Maintained relationships with material vendors to lower costs and diversify capabilities.
- Updated operational methods and oversaw accounting procedures for improved efficiency.
- Drove team success through shared vision and recognition of quality performance.
- Modified and directed project plans to meet organizational needs.
- Provided fiduciary oversight to remain within budget constraints, recommending project adjustments where necessary.
- Identified plans and resources required to meet project goals and objectives.
- Provided detailed product orders based on project drawings and technical specifications.
- Led project teams through design, construction and launch process.
- Managed projects from procurement to commission.
- Facilitated communication between internal personnel, contractors and vendors for project cohesion.
- Achieved project deadlines by coordinating with contractors to manage performance.
Office Manager
Breit Investment Corporation
Oklahoma City, OK
08.2001 - 08.2008
- Steered Human Resource operations ranging from recruiting, hiring, orientation, training and performance evaluation to payroll processing, vacation/sick leave/ leave of absence monitoring, and personnel records management
- Conducted comprehensive applicant background and reference checks to build top performing teams
- Oversaw supplies inventory and facilitated cost-effective procurement of stock
- Coordinate and facilitated equipment maintenance services
- Drove general office operations including correspondence/communications production, mail processing and file system management
- Brainstormed ways to correct errors and solve future uncertainties while auditing daily and monthly reports
- Successfully developed and implemented efficient office budgets
- Results driven, exceeding all goals set by superiors
- Thoroughly completed and processed loan applications
- Effectively provided approval/denial assistance for all loan applications.
- Established workflow processes, monitored daily productivity and implemented modifications to improve overall performance of personnel.
- Compared vendor prices and negotiated for optimal savings.
- Updated reports, managed accounts and generated reports for company database.
- Delivered performance reviews, recommending additional training or advancements.
- Oversaw work processes and performed quality control tasks to increase revenue and reduce production times.
- Developed standard operating procedures for all administrative employees.
- Maintained computer and physical filing systems.
- Analyzed data related to administrative costs and spending trends to prepare budgets for personnel.
- Reviewed client and staff feedback and made appropriate business adjustments to meet needs and address concerns.
- Optimized organizational systems for payment collections, AP/AR, deposits and recordkeeping.
- Coached new hires on company processes while managing employees to achieve maximum production.
Executive Assistant
Breit Investment Corporation
Oklahoma City, OK
01.1999 - 08.2001
- Applied dynamic administrative skills towards effectively managing corporate agendas, travel arrangements, appointment scheduling, documentation processing, and detailed recordkeeping
- Demonstrated strong client relation skills in greeting and directing clients and managing incoming phone communications
- Efficiently prioritized projects, reports and other assigned duties; demonstrating the ability to improvise, improve procedures and meet deadlines
- Strategically organized details to special events, corporate luncheons, and meetings
- Skilled and precise in creating and proofreading corporate correspondence such as memos, meeting notes and quarterly shareholder letters and inquiries
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Facilitated training and onboarding for incoming office staff.
- Updated spreadsheets and databases to track, analyze and report on performance and sales data.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Created expense reports, budgets and filing systems for management team.
- Worked with senior management to initiate new projects and assist in various processes.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
- Used QuickBooks to produce monthly invoices, reports and other deliverables.
- Filed paperwork and organized computer-based information.
- Promoted team productivity by keeping supplies organized and well-stocked.
- Created and managed office systems to efficiently deal with documentation.
- Handled incoming and outgoing mail, email and faxes.
- Took notes and dictation at meetings.
- Wrote reports, executive summaries and newsletters.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Volunteered to help with special projects of varying degrees of complexity.
- Executed basic banking and bookkeeping tasks.
- Managed and reviewed filing and office systems.
Receptionist
Breit Investment Corporation
Oklahoma City, OK
06.1997 - 01.1999
- Effectively and accurately maintained many financial support documents including corporate bank statements, accounts receivable, accounts payable and general ledger
- Successfully processed inventory in and out of company database
- Established and maintained good rapport with clients and coworkers
- Exceptional high volume phone management.
- Managed multiple tasks and met time-sensitive deadlines.
- Confirmed appointments, communicated with clients and updated client records.
- Provided callers with address, directions, company website and related information.
- Coordinated catering and set up conference rooms for corporate and client meetings.
- Responded to inquiries from callers seeking information.
- Resolved customer problems and complaints.
- Maintained confidentiality of information regarding clients and company.
- Restocked supplies and submitted purchase orders to maintain stock levels.
- Sorted, received and distributed mail correspondence between departments and personnel.
Loan Officer
Breit Investment Corporation
Oklahoma City, OK
11.1996 - 06.1997
- Outstanding customer support including account inquiries, questions and concerns
- Exceptional administrative support including filing, ordering office supplies, processing loan applications and follow up documents
- Excellent high volume phone management.
- Examined customer loan applications for loan approvals and denials.
- Originated, reviewed, processed, closed and administered customer loan proposals.
- Reviewed and edited loan agreements to enhance clarity and monitor compliance with requirements.
- Compiled database of loan applicants' credit histories, financial statements and other financial information.
- Closely monitored performance of current portfolio of specialty loans and made changes to achieve performance targets.
- Maintained strict confidentiality of bank records and client information.
- Proactively identified solutions for customers experiencing credit issues.
- Assisted clients with improving financial health by counseling on issues such as excessive spending and borrowing.
- Obtained copies of applicants' credit histories and reviewed paperwork to determine feasibility of granting loans.
- Created strategies to develop and expand existing customer sales, resulting in increase in annual sales.
- Monitored pipelines to track and log status of loans.
- Established plans and payoffs for customers' loans, prioritizing control of overall costs.
Education
Bachelor of Business Administration - Finance
University of Central Oklahoma
Edmond, OK07.2007
Associates of Applied Science - Accounting
Oklahoma State University
Oklahoma City, OK05.2003
Skills
- PC literate with proficiency in Microsoft Office Suite, QuickBooks, ExakTime, Revu Bluebeam, SharePoint,
- Managing Multiple Projects
- Workforce Scheduling
- Subcontractor Management and Relations
- Materials Take-Offs
- Timely Project Completion
- Budgeting and Forecasting
- Purchasing and Procurement
- Job Bidding and Review
- Project Deadlines
- Submittal Preparation
- Budgeting and Resource Management
- Estimating
Certification
OSHA 10 Certification
Fire Safety Certification
Hazard Communication Safety Certification
Ladder Safety Certification
Timeline
Project Manager
ACI
10.2021 - Current
Operations Manager
The Iron Pony
09.2019 - 09.2021
Project Manager
Celtic Flooring
03.2017 - 09.2019
Project Manager
BSI
03.2009 - 03.2017
Office Manager
Breit Investment Corporation
08.2001 - 08.2008
Executive Assistant
Breit Investment Corporation
01.1999 - 08.2001
Receptionist
Breit Investment Corporation
06.1997 - 01.1999
Loan Officer
Breit Investment Corporation
11.1996 - 06.1997
Bachelor of Business Administration - Finance
University of Central Oklahoma
Associates of Applied Science - Accounting
Oklahoma State University
OSHA 10 Certification
Fire Safety Certification
Hazard Communication Safety Certification
Ladder Safety Certification
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