Perla Rocha
Galena Park,TX
Summary
Organized Administrative Assistant experienced in assisting with daily office needs and managing general administrative activities. Expertise in mathematics and finance-related initiatives. Successful in coordinating and executing meetings, travel and special events.
Overview
13
13
years of professional experience
1
1
Certification
Work History
Administrative Assistant II- for Chief of Police & Emergency Management
Port of Houston Authority Port Police
Houston , TX
2018.02 - Current
- Provide advanced administrative support to Director level (Multiple Directors)
- Assemble and publish confidential and public briefing material associated with Port Commission Audit Committee meetings
- Perform general administrative duties including preparing correspondence, filing and records management, providing phone coverage, redirecting calls, taking messages, scheduling appointments, and maintaining office supplies and work area
- Manage calendar to field and coordinate meeting requests from internal and external sources; ensure Directors follow schedule to get to meetings in a timely manner
- Manage conference room calendars and assist with equipment set-up and breakdown
- Support, assist, and maintain office annual and 5-year budgets and budget reforecasts
- Perform confidential administrative work including monthly expense reports, supervise association memberships, and prepare requisitions and purchase orders in purchasing system
- Prepare letters and staff minutes; answer inquiries and provide information
- Support and assist the managing director in the budget process by compiling required information and entering budget information into the financial system
- Review mail, ensure proper distribution, and respond accordingly to time sensitive correspondence
- Organize and maintain files electronically and physically in accordance with Auditing Standards and PHA’s Records Information System (RIM) and act as liaison with that office
- Performs specific activities and duties assimilated to departments
- Process invoices, department billing, etc
- Perform other duties as required
- Prepare monthly reports for Police hours /OT hours, Fire
- Petty Cash, Fundraisers
- Collect, review, correct and submit timecards for departments employees
- Log, track, distribute and reconcile petty cash accounts for Police, Fire, Security, and Emergency Management departments
- Submit check requests monthly to accounting for petty cash review and replenishment
- Order and keep break room supplies stocked and organized
- Coordinate with water Delivery Company for PCC and other department staffed locations
- Generate building maintenance requests submit for manager’s approval and submit to the maintenance department
- Assist all Police and Emergency management personnel with travel arrangements, conference, seminar and training registration and cash advances
- Complete new hire documentation for manager’s approval for Police and Emergency Management manager’s approval
- Create, and maintain SharePoint site for police department and assist other PHA departments with SharePoint sites and end user application
- Provide backup support for Fire and Security
- Provide Backup support for Property and Evidence
- Provide first line of assistance for all HSSE employees with software such as SharePoint
- Assist departments with creating electronic forms
- Police Meritorious Conduct Board Coordinator- Coordinate meeting, paperwork, certificates, and tally votes.
Project & Construction Management Administrator
Port of Houston Authority
Houston , TX
2016.01 - 2018.01
- Provide support to Project and Construction Managers and Administrative Staff and Project Controls
- Prepare Competitive Sealed Bids and Proposals for bid issuing
- Responsible for maintaining accurate and organized records of Procurement and Construction Documents
- Maintain integrity of department project and construction management database
- Draft, edit, and finalize correspondence to contractors on various design and construction projects
- Forecast contractor and professional services billing for multiple projects
- Work with Legal Counsel in researching files/drafting letters
- Compile, edit and provide weekly construction project update report to Executive Director and Chief Operating Officer
- Performing other duties as per request from Project and Construction Managers and Chiefs.
Export Clerk
Southwest Freight, Inc.
2014.08 - 2015.08
- Provided customer service daily via email and phone
- Creating bookings for various carriers and dispatch
- Prepared and processed invoices
- Attended to the drivers with paperwork and questions
- Prepared and processed billings
- Prepared, compiled, and sorted documents for data entry.
Teacher Aid
Galena Park ISD
2011.09 - 2014.01
- Assisted teacher with assignments
- Performed general administrative duties
- Monitored and directed students.
Education
Skills
- Dedicated Team Player
- Scheduling and calendar management
- Spreadsheets
- [Language] Fluency
- Critical Thinking
- Professional and mature
- Prioritization
- Highly organized
- Microsoft Excel
Skills And Qualifications
Fluent in both English and Spanish., Proficient with the following Software: MS Office, SharePoint, JD Edwards, PowerPoint, Outlook, Excel, Concur, 60 words per minute and 10 key by touch., Certified Trainer for CPR/CPR Infant and Toddler/AED/Basic First Aid., Trained Fire Warden Assistant., Current TWIC Card holder., Great interpersonal and communication Skills., Planning and Organization
Accomplishments
- Port Houston Authority Police Department * 2024 Civilian of the Year
- Port Houston Authority Police Department * 2020 Civilian of the 1st Quarter
- Port Houston Authority Police Department * 2019 Civilian of the 1st Quarter
- Port Houston "READY" Employee Recognition * 2019 Diligence Award
- Port Houston Authority Police Department * 2018 Civilian of the 4th Quarter
Languages
English
Full Professional
Spanish
Professional
Certification
- Notary Public
References
References available upon request.
Timeline
Administrative Assistant II- for Chief of Police & Emergency Management
Port of Houston Authority Port Police
2018.02 - Current
Project & Construction Management Administrator
Port of Houston Authority
2016.01 - 2018.01
Export Clerk
Southwest Freight, Inc.
2014.08 - 2015.08
Teacher Aid
Galena Park ISD
2011.09 - 2014.01
- Notary Public
Similar Profiles
Marcus McNeilMarcus McNeil
Operations Manager at Port of Houston AuthorityOperations Manager at Port of Houston Authority
Joshua McGeeJoshua McGee
Longshoreman at Port Of Houston AuthorityLongshoreman at Port Of Houston Authority
Jordan EspositoJordan Esposito
Police Officer/Police Sergeant at NYPD '96-'02 Port Authority Police '02-'22Police Officer/Police Sergeant at NYPD '96-'02 Port Authority Police '02-'22