Perla Rocha
Galena Park,TX
Summary
Organized Administrative Assistant experienced in assisting with daily office needs and managing general administrative activities. Expertise in mathematics and finance-related initiatives. Successful in coordinating and executing meetings, travel and special events.
Overview
13
13
years of professional experience
1
1
Certification
Work History
Administrative Assistant II- for Chief of Police & Emergency Management
Port of Houston Authority Port Police
Houston, TX
02.2018 - Current
- Provide advanced administrative support to Director level (Multiple Directors)
- Assemble and publish confidential and public briefing material associated with Port Commission Audit Committee meetings
- Perform general administrative duties including preparing correspondence, filing and records management, providing phone coverage, redirecting calls, taking messages, scheduling appointments, and maintaining office supplies and work area
- Manage calendar to field and coordinate meeting requests from internal and external sources; ensure Directors follow schedule to get to meetings in a timely manner
- Manage conference room calendars and assist with equipment set-up and breakdown
- Support, assist, and maintain office annual and 5-year budgets and budget reforecasts
- Perform confidential administrative work including monthly expense reports, supervise association memberships, and prepare requisitions and purchase orders in purchasing system
- Prepare letters and staff minutes; answer inquiries and provide information
- Support and assist the managing director in the budget process by compiling required information and entering budget information into the financial system
- Review mail, ensure proper distribution, and respond accordingly to time sensitive correspondence
- Organize and maintain files electronically and physically in accordance with Auditing Standards and PHA’s Records Information System (RIM) and act as liaison with that office
- Performs specific activities and duties assimilated to departments
- Process invoices, department billing, etc
- Perform other duties as required
- Prepare monthly reports for Police hours /OT hours, Fire
- Petty Cash, Fundraisers
- Collect, review, correct and submit timecards for departments employees
- Log, track, distribute and reconcile petty cash accounts for Police, Fire, Security, and Emergency Management departments
- Submit check requests monthly to accounting for petty cash review and replenishment
- Order and keep break room supplies stocked and organized
- Coordinate with water Delivery Company for PCC and other department staffed locations
- Generate building maintenance requests submit for manager’s approval and submit to the maintenance department
- Assist all Police and Emergency management personnel with travel arrangements, conference, seminar and training registration and cash advances
- Complete new hire documentation for manager’s approval for Police and Emergency Management manager’s approval
- Create, and maintain SharePoint site for police department and assist other PHA departments with SharePoint sites and end user application
- Provide backup support for Fire and Security
- Provide Backup support for Property and Evidence
- Provide first line of assistance for all HSSE employees with software such as SharePoint
- Assist departments with creating electronic forms
- Police Meritorious Conduct Board Coordinator- Coordinate meeting, paperwork, certificates, and tally votes.
Project & Construction Management Administrator
Port of Houston Authority
Houston, TX
01.2016 - 01.2018
- Provide support to Project and Construction Managers and Administrative Staff and Project Controls
- Prepare Competitive Sealed Bids and Proposals for bid issuing
- Responsible for maintaining accurate and organized records of Procurement and Construction Documents
- Maintain integrity of department project and construction management database
- Draft, edit, and finalize correspondence to contractors on various design and construction projects
- Forecast contractor and professional services billing for multiple projects
- Work with Legal Counsel in researching files/drafting letters
- Compile, edit and provide weekly construction project update report to Executive Director and Chief Operating Officer
- Performing other duties as per request from Project and Construction Managers and Chiefs.
Export Clerk
Southwest Freight, Inc.
08.2014 - 08.2015
- Provided customer service daily via email and phone
- Creating bookings for various carriers and dispatch
- Prepared and processed invoices
- Attended to the drivers with paperwork and questions
- Prepared and processed billings
- Prepared, compiled, and sorted documents for data entry.
Teacher Aid
Galena Park ISD
09.2011 - 01.2014
- Assisted teacher with assignments
- Performed general administrative duties
- Monitored and directed students.
Education
Skills
- Dedicated Team Player
- Scheduling and calendar management
- Spreadsheets
- [Language] Fluency
- Critical Thinking
- Professional and mature
- Prioritization
- Highly organized
- Microsoft Excel
Skills And Qualifications
Fluent in both English and Spanish., Proficient with the following Software: MS Office, SharePoint, JD Edwards, PowerPoint, Outlook, Excel, Concur, 60 words per minute and 10 key by touch., Certified Trainer for CPR/CPR Infant and Toddler/AED/Basic First Aid., Trained Fire Warden Assistant., Current TWIC Card holder., Great interpersonal and communication Skills., Planning and Organization
Accomplishments
- Port Houston Authority Police Department * 2024 Civilian of the Year
- Port Houston Authority Police Department * 2020 Civilian of the 1st Quarter
- Port Houston Authority Police Department * 2019 Civilian of the 1st Quarter
- Port Houston "READY" Employee Recognition * 2019 Diligence Award
- Port Houston Authority Police Department * 2018 Civilian of the 4th Quarter
Languages
English
Full Professional
Spanish
Professional
Certification
- Notary Public
References
References available upon request.
Timeline
Administrative Assistant II- for Chief of Police & Emergency Management
Port of Houston Authority Port Police
02.2018 - Current
Project & Construction Management Administrator
Port of Houston Authority
01.2016 - 01.2018
Export Clerk
Southwest Freight, Inc.
08.2014 - 08.2015
Teacher Aid
Galena Park ISD
09.2011 - 01.2014
- Notary Public
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