Overview
Work History
Education
Skills
Timeline
Generic

Petal Seeraj

Jamaica,NY

Overview

25
25
years of professional experience

Work History

Executive Administrative Assistant/Bookkeeper

Watermark Plumbing Corp.
02.2020 - Current
  • Streamlined office operations by implementing efficient filing systems and managing executive calendars.
  • Managed budgets and expenses, maintaining financial records for accurate reporting and analysis.
  • Scheduled appointments promptly, ensuring optimal use of executive time while minimizing conflicts or cancellations.
  • Drafted professional correspondence on behalf of executives, fostering strong relationships with clients and partners alike.
  • Ensured timely completion of projects by monitoring progress against deadlines, providing updates to executives as needed.
  • Managed inventory levels for office supplies, reducing waste while guaranteeing availability when needed.
  • Reviewed incoming communications for urgency or importance; prioritized correspondence accordingly for executive review or action.
  • Handled administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
  • Handled scheduling for executive's calendar and prepared meeting agenda and materials.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Used QuickBooks to produce monthly invoices, reports, and other deliverables.
  • Handled payroll processing for employees, ensuring timely payment and adherence to tax regulations.
  • Managed accounts payable and receivable activities, maintaining vendor relationships and positive cash flow.
  • Monitored incoming payments from clients, ensuring prompt application of funds against outstanding invoices.
  • Maintained and processed invoices, deposits, and money logs.

Office Assistant/Billing Assistant

NYCO Plumbing & Heating
08.2019 - 02.2020
  • Expedited document processing with accurate data entry and timely filing.
  • Increased customer satisfaction by providing professional and courteous front desk support.
  • Supported executive staff with well-prepared reports, presentations, and meeting materials.
  • Facilitated smooth operations by efficiently handling incoming mail, phone calls, and visitor inquiries.
  • Assisted in financial tasks such as invoicing, expense tracking, and budget preparation to ensure accuracy.
  • Handled payroll duties accurately ensuring all employees received their paychecks on time.
  • Completed clerical tasks such as filing, copying, and distributing mail.
  • Interacted with customers by phone, email, or in-person to provide information.
  • Ordered office supplies and kept office stocked with needed resources to operate smoothly.
  • Submitted employee payroll documentation weekly to avoid errors and kept employees paid accurately and on time.
  • Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
  • Input data into spreadsheets and databases.
  • Produced and mailed monthly statements to customers and assisted with related requests for information and clarification.
  • Kept vendor files accurate and up-to-date to expedite payment processing.
  • Processed vendor and supplier payments on weekly basis.

Junior Estimator

Bedrock Plumbing & Heating Inc
01.2018 - 07.2019
  • Print blueprints
  • Pull fixtures off of blueprints
  • Price fixtures for bid
  • Type proposals and submit to clients
  • Collect job tickets and update
  • Match quote to invoices
  • Answer phones and address issues or transfer to the correct part
  • Direct consultation with all partners, clients and management
  • Gathered data on materials, labor and equipment costs to determine total costs of projects.

Executive Assistant / Bookkeeper

EMS Enterprises, Inc.
03.2011 - 10.2015
  • Direct consultation with all partners, clients and management
  • Prepare tenant leases and handle all maintenance issues
  • Main contact with tenants, vendors and building management
  • Ensure proper inventory levels maintained for office use
  • Process all accounts payable and accounts receivable
  • Reconcile 40 bank accounts monthly
  • Created expense reports, budgets and filing systems.
  • Researched, proposed and implemented vendor services to decrease costs to organization.

Office Manager

Dynamic Health Laboratories
04.2010 - 02.2011
  • Implement new rules for attendance and dress code
  • Direct liaison with laboratory regarding special blend and private labels
  • Answer inquires regarding products
  • Process invoices for private customers, businesses and distributers
  • Cash receipt of invoices
  • Set up new accounts

Temporary Assignments

M. Luca & Associates
08.2009 - 04.2010

Receptionist

Goodwin Procter LLP.
08.2006 - 02.2008
  • Front desk receptionist for major law firm
  • Reserve conference rooms and visiting offices
  • Arrange for food, beverage, and equipment needs for client/departmental meetings throughout the firm
  • Order car service vouchers and maintain records
  • Order food from caterers for meeting and coordinates with catering personnel
  • Contact building regarding maintenance issues and visitors list

Customer Service Representative

Time Warner Cable
03.2005 - 10.2005
  • Answer inquiries regarding billing, and fix  discrepancies.
  • Set up new accounts/services and disconnect for accounts.
  • Set up pay per view events for customers; explain types of services available.
  • Help customers with troubleshooting cable, phone and internet.

Administrative Assistant

Central Securities Corporation
06.1999 - 04.2004
  • Create monthly portfolio spreadsheet of stock analysis.
  • Process monthly billing and expense reports.
  • Maintain portfolio list and analyze the day’s performance.
  • Direct consultation with clients, vendors & building management.
  • Ensure proper inventory levels maintained for office use
  • Answer inquiries regarding dividend payouts and tax breakdown.
  • Update federal securities law & tax guide.
  • Send trade confirmations to custodian and mail financial reports on a quarterly basis.
  • Filing of all portfolio research & reports.

Education

Business Administration

Queensborough Community College of The City University of New York
Queens, NY

Skills

Microsoft Office proficiency, QuickBooks Meticulous attention to detail Very well organized, resourceful and takes initiative Exceptional communication skills and multitasking abilities

Timeline

Executive Administrative Assistant/Bookkeeper

Watermark Plumbing Corp.
02.2020 - Current

Office Assistant/Billing Assistant

NYCO Plumbing & Heating
08.2019 - 02.2020

Junior Estimator

Bedrock Plumbing & Heating Inc
01.2018 - 07.2019

Executive Assistant / Bookkeeper

EMS Enterprises, Inc.
03.2011 - 10.2015

Office Manager

Dynamic Health Laboratories
04.2010 - 02.2011

Temporary Assignments

M. Luca & Associates
08.2009 - 04.2010

Receptionist

Goodwin Procter LLP.
08.2006 - 02.2008

Customer Service Representative

Time Warner Cable
03.2005 - 10.2005

Administrative Assistant

Central Securities Corporation
06.1999 - 04.2004

Business Administration

Queensborough Community College of The City University of New York

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Petal Seeraj