Pete G. Allen
Van,WA
Summary
Director – Facilities Management Top-performing professional offering over 19 years of facilities, construction, and property management experience across highly-reputed companies within diverse sectors. Proven track record overseeing large-scale facilities while delivering fully integrated technical solutions and optimizing supply chain in busy and safety-critical environments. Extensive knowledge of construction and project management methodologies; proven expertise in managing design build construction, renovations, overall building and facility operations, equipment needs, building maintenance services, and leasing operations. Articulate communicator; possess strong interpersonal, leadership, and problem-solving skills with the ability to collaborate with clients, cross-functional teams, vendor partners, and key stakeholders for successful project execution and completion.
Overview
17
17
years of professional experience
Work History
Facility and Project Manager
The Vancouver Clinic
05.2021 - Current
- Coordinate with cross-functional teams to resolve project issues and mitigate risks.
- Monitor project performance to identify areas of improvement and make adjustments.
- Plan, design, and schedul3 phases for large projects.
- Provide detailed project status updates to stakeholders and executive management.
- Achieve project deadlines by coordinating with contractors to manage performance.
- Provide detailed technical and operational direction in project challenges, consistently meeting deliverables according to deadlines.
- Develop and initiate projects, manage costs, and monitor performance.
- Managed projects from procurement to commission.
- Track project and team member performance closely to quickly intervene in mistakes or delays.
- Recruit and oversee personnel to achieve performance and quality targets.
- Evaluate facility operations and personnel for safety and health regulations compliance.
- Coordinate with cleaning and janitorial services to keep facility clean and presentable for occupants.
- Oversee finances and make recommendations to reach or exceed budget in unforeseen circumstances.
- Oversaw annual budget to handle supply, labor and maintenance needs.
Facility, Project Manager
Centennial Real Estate Company
01.2013 - 05.2021
- Oversee a complex range of operations, including project management of national outsourced property management partners, risk/liability supervision, R&M, LEED/Go-Green programs, contract administration, and janitorial
- Conform to budget, quality, and time constraints while building infrastructures such as mechanicals, HVAC, plumbing, electrical, life safety, and security
- Plan and organize emergency preparedness, active shooter, and evacuation drills
- Spearhead a team of three staff and 100+ service providers along with communicating regularly with senior executives to enable R&M/projects
- Develop and submit yearly detailed reports to board of directors on capital expenditure budget required to complete all new store construction projects; provide monthly updates regarding YTD spend
- Successfully launched 100 brick and mortar stores on-time and under budget, saving cost by at least 3%
- Eliminated potential risks, problems, and issues by maintaining compliance with ISO standards, environmental compliance/certificates and testing, OSHA/ADA protocols, and construction warranty programs
- Streamlined company’s operations by minimizing operating budget by $500K within 12 months of employment by reducing contracted costs by $1M from 2016-2017
- Accomplished a variety of projects for Centennial Real Estate Corporate Office, including multiple renovations and new construction build-outs for center ranging from 1000 sq Ft to 130,000 sq Ft
- Delivered financial oversight of all active/open projects along with developing yearly budget to control cost containment and reduce expenses by 3%
- Administered a yearly budget of over $5M, analyzed monthly expenses, and streamlined processes to beat yearly budget by 1% - 5%
- Completed all projects within set budget, quality, and timeframe, achieving 95% customer service score card.
- Built relationships with vendors and contractors to support timely and cost-effective services.
- Maintained physical condition of facilities, applying available resources and personnel to achieve safe, clean, and functional environment.
Facility Manager
CBRE Group, Inc, Art Institute of Seattle & Art Institute of Portland
01.2012 - 01.2013
- Developed innovative solutions for each client (Art Institute of Seattle & Art Institute of Portland) through special attention on users' satisfaction, risk management, sustainability, and competitive costs attainment
- Spearheaded maintenance, janitorial, and security staff of school buildings and student housing; delivered strategic direction, monitored work, conducted training, and provided performance feedback
- Managed technicians and oversaw all work related to painting, electrical, plumbing, and millwork and carpentry across school buildings and student housing
- Supervised administrative tasks, including developing work plans, standard operating procedures (SOPs), and safety procedure manuals
- Applied work methodology and CBRE’s economy of scale, which enabled reduction in operating expenses by 12-18%
- Steered and completed all assigned projects within established budget, quality, and time constraints that led to exceeding revenue and client service goals for 12 consecutive months.
Building Engineer
PeaceHealth Hospital
01.2007 - 01.2012
- Managed day-today shift operations, overseeing schedule and preventative maintenance of utility system equipment and systems as assigned to facility management department
- Handled repair requests and provided prompt response using a computer-based work order system
- Managed and inspected work performed by outside contractors
- Executed other related duties as assigned such as snow removal, other tradesmen assistance, and emergency repairs
- Maintained and ensured 100% compliance with SOPs, critical work packages, and maintenance work instructions
- Excelled as an integral part of management/maintenance team and worked with assigned facility manager and facility director
- Developed and submitted summary reports to management, identifying conditions found in performance of assigned work and recommending corrective actions
- Operated Connect Work-Order System in conjunction with facility manager for all association work orders to third parties
- Promptly responded to tenant request work orders; obtained property manager authorization for work orders
- Drove 100% preventative maintenance schedule.
Facility Manager
Equity Residential
- Maintained inventory and ordered supplies to keep facility resources readily available.
- Evaluated facility operations and personnel for safety and health regulations compliance.
- Oversaw all aspects of equipment installation, maintenance, and repair for both internal and external services.
- Supervised staff of [Number] in day-to-day activities.
- Coordinated with vendors and contractors to arrange services and repairs to be completed on time and to desired quality levels.
- Conducted inspections of facility grounds, external structure, systems and equipment.
- Coordinated with cleaning and janitorial services to keep facility clean and presentable for occupants.
- Oversaw finances and made recommendations to reach or exceed budget in unforeseen circumstances.
- Handled tenant relations by addressing complaints and concerns quickly to promote facility satisfaction.
- Led facility management staff and consultants in producing business plan that focused on facility operations.
- Created and implemented operational policies, processes and procedures to keep facilities running smoothly.
- Ordered, maintained and distributed supplies and inventory.
- Oversaw building automation system and monitored HVAC, security and audio-visual systems, maintaining functionality of equipment.
- Oversaw annual budget to handle supply, labor and maintenance needs.
Education
Master of Business Administration -
Concordia University
2012
Bachelor of Science - Business Administration
Concordia University
2009
Skills
- Strategic Planning & Execution
- Quality Control & Assurance
- Project Management
- Contract Negotiation
- Operational Excellence
- Process Optimization
- Performance Improvement
- Procurement & Supply Chain
- Change Management
- Cost Containment
- Regulatory Compliance
- Team Building & Leadership
- Staff Training & Development
- Health and Safety Compliance
- Facility Operations
- Scheduling and Planning
- Healthcare Regulations
- Budget Administration
- Continuous Quality Improvement (CQI)
- Energy Consumption
- Process and Procedure Refinement
- Facility Renovation
- Grounds Management
- Facility Energy Management Software
- Facility Safety Management
Languages
Spanish
Professional Working
Timeline
Facility and Project Manager
The Vancouver Clinic
05.2021 - Current
Facility, Project Manager
Centennial Real Estate Company
01.2013 - 05.2021
Facility Manager
CBRE Group, Inc, Art Institute of Seattle & Art Institute of Portland
01.2012 - 01.2013
Building Engineer
PeaceHealth Hospital
01.2007 - 01.2012
Facility Manager
Equity Residential
Master of Business Administration -
Concordia University
Bachelor of Science - Business Administration
Concordia University