Peter Gustav Westin II
Vancouver,WA
Summary
Energetic Administrative Coordinator dedicated to assisting highly effective administrative teams and managing office operations with efficiency and grace. Excellent communication and relationship-building skills with proficiency in Microsoft Office, SalesForce, AppFolio, OnBase, Banner, ICT, Nolij, & Podium.
Overview
12
12
years of professional experience
Work History
Leasing Agent
Real Property Management Vancouver
08.2023 - 12.2023
- Processed and reviewed tenant applications for accuracy and completeness
- Prepared and processed all lease documents in accordance with state and local laws
- Monitored tenant compliance with lease terms and regulations
- Coordinated with maintenance staff to ensure timely completion of repairs and maintenance
- Researched and analyzed local market conditions and trends to inform pricing decisions
- Developed and maintained positive relationships with tenants, vendors, and landlords
- Utilized market knowledge to set competitive rental rates and maximize occupancy
- Developed and maintained relationships with tenants, vendors, and landlords
- Collaborated with other departments to ensure tenant satisfaction and retention
- Liaised between tenants and landlords to ensure the interests of both parties were respected
- Responded to tenant inquiries in a timely and professional manner.
Administrative Coordinator
Real Property Management Vancouver
01.2023 - 08.2023
- Processed invoices and payments (both mailed and walk-in)
- Ensured compliance with organizational policies and regulations
- Ensured that all office equipment was functioning properly and maintained in good condition
- Coordinated mailings and shipments of materials to customers and vendors
- Answered phones and greeted visitors in a friendly and professional manner
- Received, processed, and distributed incoming daily USPS mail, as well as walk-in payments
- Collaborated with other departments to ensure that all administrative tasks were completed in a timely manner
- Organized and coordinated meetings, conferences, and other events
- Assisted walk-in clients with any questions or concerns and scheduled follow-ups
- Helped maintain and coordinate incoming call queues (accounting, HOA, leasing, owner/resident support, etc.)
- Kept up with Podium system messages from clients, redirecting to appropriate departments when necessary
- Helped maintain and respond to emails in the HOA email inbox
- Kept up with communications in SalesForce and AppFolio, coordinating appropriately
- Assisted Sales department by doing property showings, coordinating listings, taking marketing photos, etc
- Maintained a clean and organized office space, vacuuming when needed
- Provided customer service support to internal and external clients.
Document Processor
Kennesaw State University
07.2021 - 11.2022
- Responsible for student and department records maintenance and document imaging
- Processed and reviewed electronic and paper admissions applications and supporting documents
- Analyzed, verified, and processed documents through imaging and student information systems
- Trained new staff on document processing procedures
- Collaborated with other departments to ensure documents are processed accurately
- Assisted with document authentication and validation
- Assisted with document archiving and retrieval
- Ensured documents are filed in accordance with company policies.
Associate Conductor & Vice-President
APWinds
10.2012 - 11.2022
- Active Board Member with voting power
- Responsible for conducting up to 50% of all concerts
- Planned and ran any rehearsal in its entirety, in the event the Music Director is absent
- Helped ensure a healthy educational environment for all members.
Librarian
Georgia Symphony Orchestra
11.2019 - 02.2022
- Maintained organization and inventory of entire Georgia Symphony, Georgia Youth Symphony, & Georgia Symphony Chorus library materials
- Consulted with GSO Music Director, as needed, when ordering any purchases or rentals
- Pulled, sorted, and distributed materials to players for each concert cycle.
Preventative Maintenance Technician
Dave & Buster's
11.2020 - 07.2021
- Worked with Senior Game Technicians on game repair (electrical schematics, construction, game audio, etc.) and installation of new games, monitors, sounds boards, power supplies, etc
- Assisted guests with any game related issues for immediate resolution
- Acted as Shift Lead when no Senior Game Technicians were on shift.
Video Game Support Technician
Dave & Buster's
06.2018 - 11.2020
- Performed general maintenance of games, including basic cosmetic, hardware, and software issues
- Assisted guests with any game related issues to ensure immediate resolution.
Director of Production
Sewanee Summer Music Festival
06.2012 - 07.2014
- Set up rehearsal/performance diagrams for ensembles & guest performers
- Assigned and coordinated scholarship student duties, per student assistant requirements and guidelines
- Assisted/Held production meetings, including creating performance order program for student recitals
- Maintained cleanliness and security of rehearsal spaces across multiple buildings, this includes drafting and maintaining rehearsal schedules of spaces
- Maintained all equipment and technologies utilized by all staff, students, and guest performers.
Education
Bachelor of Art in Music: Composition -
Kennesaw State University
Kennesaw, GeorgiaSkills
- Problem Solving
- Rental Market Trends
- Lease Disputes
- Lease Renewal Negotiations
- Rental Property Marketing
- Conflict Resolution
- Time Management
- Fair Housing Laws
- Administrative Tasks
- Property Maintenance
- Customer Service
- Tenant Relations
- Property Evaluation
- Property Showings
- Lease Renewals
- Lease Documentation
- Property Management
- Lease Compliance
- Lease Administration
- Fair Housing Policies
- Property Tours and Inspections
- Local Market Conditions
- Administrative Support
- Application Processing
- Leasing and Sales
- Move-In Coordination
- Telephone and Email Etiquette
- Lease preparation
- Tenant screening
- Professional demeanor
- Building rapport
- Interpersonal skills
Timeline
Leasing Agent
Real Property Management Vancouver
08.2023 - 12.2023
Administrative Coordinator
Real Property Management Vancouver
01.2023 - 08.2023
Document Processor
Kennesaw State University
07.2021 - 11.2022
Preventative Maintenance Technician
Dave & Buster's
11.2020 - 07.2021
Librarian
Georgia Symphony Orchestra
11.2019 - 02.2022
Video Game Support Technician
Dave & Buster's
06.2018 - 11.2020
Associate Conductor & Vice-President
APWinds
10.2012 - 11.2022
Director of Production
Sewanee Summer Music Festival
06.2012 - 07.2014
Bachelor of Art in Music: Composition -
Kennesaw State University
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