Philip Boss
Pearland,TX
Summary
Enthusiastic Administrative Assistant with expertise in anticipating professional needs and proactively identifying and resolving problems. Bringing proven to promote organization and availability through effective schedule development. Excellent customer service and conflict management skills.
Overview
15
15
years of professional experience
Work History
Financial & Administrative Operations Specialist
Rice University - Baker Institute
10.2023 - Current
- Conducts data management and investigates administrative discrepancies
- Implemented and established the entire hiring process for all hourly Rice student interns
- Track and manage all student hiring transactions
- Communicates with all student intern hiring managers, cross-campus HCM’s
- Tracks all approvals in iO for Baker interns
- Assists Department managers with Rice University I-9 policies and procedures
- Acts on behalf of the Finance department to identify and resolve administrative problems
- Assists with year-to-date student payroll inactivity
- Maintains student data, expiring grants, and I-9 forms
- Provides Labor Distribution to the Director of Finance for all student interns
- Facilitates intern lunches with the student coordinator
- Efficient in (iO) Oracle HCM systems
- Ability to develop and meet budget goals
- Ability to manage numerous projects and deadlines
- Knowledgeable in expense reporting
- Provides event support as needed.
Staff Assistant -Alumni Programs
Rice University - Development and Alumni Relations
11.2022 - 10.2023
- Assisted 3 new hires (Assistant Directors and Staff Assistant) on Procedures and Owl Connect training
- Managed (5) Expense reports for the Director, 3 Assistant Directors, and myself
- Performed data entry in OwlConnect: updated Alumni’s addresses, emails, phone numbers
- Provided customer service to Rice Alums on all events within the Alumni office
- Approved (20-30) new members a day on the SallyPortal Website of (13,000) members
- Oversaw the “Alumni Virtual Book Club; Created the LiveWhale event page, event records, and managed the Zoom link
- Prioritized and managed (5) Programs team budget/expenses
- Tracked spending in iO/monthly updates from procurement
- Oversaw the Program budget of $325,000
- Basic knowledge of ATC wire transfers
- Managed Director's calendar in Outlook and Zoom meetings
- Experienced in Qualtrics & Google forms.
- Supported daily operations with efficient task management, contributing to overall office productivity and organization.
- Established strong working relationships with coworkers through excellent communication skills which led to improved teamwork capabilities.
- Maintained accurate record-keeping systems to ensure easy access to vital information for staff members.
- Maintained professional front desk, handled incoming calls and delivered exceptional service to every guest.
Litigation Support Specialist- Contractor
U.S. Attorney’s Office – DISTRICT OF OREGON
08.2021 - 07.2022
- Managed electronic discovery for both Criminal and Civil Division attorney’s (25)
- Assisted with redacting information 12 cases
- Operated multiple computer programs; NUIX, LAW, Eclipse and CaseView
- Encrypted discovery (12) cases for Prosecution & Defense attorney
- Assisted on (20) trail preparation.
Receptionist/File Clerk
Glasscock Street Waxler
02.2020 - 08.2021
- Reception
- Maintained Firm’s calendar and events for 9 attorneys
- Distributed legal documents to 3 Partner attorney’s and 6 Associates
- Maintained all record and case documents for over 600 cases
- Assisted (3) paralegals with drafting (4) Interrogatories
- Processed a variety of technical legal documents, subpoenas, summons and complaints
- Processed, and mail all settlement checks and closing documents to Opposing Counsel
- Facilitated all office supplies and equipment orders.
Administrative Student Clerk
U.S. Attorney’s Office – District of Oregon
01.2017 - 01.2019
- Reception
- Received, processed, and distributed office mail to (75) staff members
- Check credentials and identification for all visitors, providing extra security to the office
- Maintained all (20) conference rooms in our office for meetings and trial prep rooms
- Automated Litigation Support (ALS) Unit
- Encrypted discovery (20) cases to discs for both prosecution and defense
- Assist with trial preparation, creating trial binders and printing discovery for (26) cases
- Victim Witness Unit
- Assisted Victim Witness Specialists by filing (30) vouchers, (15) mailing letters and assisting on various projects
- Legal Assistant
- Coordinated with legal assistance routine file clean ups on (25) cases
- Delivered on a daily (15) court documents Magistrate Judges for signature and to Clerks Office for filing
- Scanned and uploaded on average (20) Grand Jury documents into our tracking system.
Corporate Intern
Tonkon Torp LLP
01.2010 - 01.2014
- Records Department
- Scanned, copied, and filed documents
- Maintained and organized file rooms
- Reception
- Coordinated and scheduled conference rooms
- Logged daily checks for the Accounting Department.
Education
Associate of arts -
oregon transfer degree
Bachelor of Science -
Portland state University
01.2019
Skills
- Office Administration
- Document Management
- Records Management
- Calendar Management
- Meeting Coordination
- Expense Reporting
- Policy Enforcement
- Budgeting and finance
- Multitasking and Time Management
- Customer Service
- Time Management
- Clear Communication
Timeline
Financial & Administrative Operations Specialist
Rice University - Baker Institute
10.2023 - Current
Staff Assistant -Alumni Programs
Rice University - Development and Alumni Relations
11.2022 - 10.2023
Litigation Support Specialist- Contractor
U.S. Attorney’s Office – DISTRICT OF OREGON
08.2021 - 07.2022
Receptionist/File Clerk
Glasscock Street Waxler
02.2020 - 08.2021
Administrative Student Clerk
U.S. Attorney’s Office – District of Oregon
01.2017 - 01.2019
Corporate Intern
Tonkon Torp LLP
01.2010 - 01.2014
Associate of arts -
oregon transfer degree
Bachelor of Science -
Portland state University
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