PHILIP TOTAYE
Baltimore,Essex
Summary
I am a highly motivated and goal-oriented humanitarian professional with more than 8 years of successful experience in developing and managing community development programs. I have a proven history of helping other humanitarian organizations streamline processes, improve efficiencies, supervise, and support project implementation. I have excellent effectiveness in mobilizing community-based participants for a superb project outcome. I have a very good understanding of operational management, procedures, identifying and fix complex problems and finish projects that need to be done in a timely manner. I have a very good understanding of working with USAID, EU, UNICEF funded projects in west Africa.
Overview
13
13
years of professional experience
Work History
Field Coordinator
International Rescue Committee
03.2016 - 03.2017
- Managed program budget by tracking expenditure and forecast to ensure accurate program spending
- Developed systems and procedures for running field offices in accordance with IRC global and country specific guidelines
- Established security initiatives for field offices by developing security assessments and processes
- Ensured operational support for program teams and coordinated with program managers for effective implementation of all project activities
- Report security matters to the Country Director and Coordinate with field Logistic Manager on security plans and protocols on a regular basis and ensured senior management team were always informed
- Collaboration with the Country Director maintained excellent working relations with partners and counter-part agencies including local representatives of the Chadian government as well as active participation in the United Nation and INGO coordination
- Support program team and budget holders in reviewing budget vs
- Actual report with field team
- Supervised the Supply Chain Manager to ensure all aspects of supply chain support, including procurement, stock management, asset management, vehicle and equipment renewal, maintenance, and repair (including communications and computer equipment)
- Ensured compliance with IRC and donor finance and logistics policies, including all aspects of procurement and asset management
- Ensured the ongoing capacity building of all national staffs (SC, Admin, program, and IT) through support to direct and technical supervisors in ensuring staff performance evaluations and individual development plans
- Supported field staff in the implementation of personnel policies including coaching, performance evaluation, staff development, and disciplinary measures
- And report directly to country director all project related issues and participate in hiring process.
Deputy Nutrition Coordinator
International Medical Corporation
, Liberia
06.2015 - 02.2016
- In collaboration with the International Medical Corp nutrition program coordinator, manage the day-to-day nutrition activities in Margibi county
- In collaboration with the project coordinator, work with the national nutrition division and the county health team to plan and conduct nutrition training for clinical staff and community health workers and volunteers
- Identify and work with a local CBO and the county nutrition and community health supervisor on the rollout of the Infant and Young Child Feeding (IYCF) activities at the community level
- Support and coordinate all project activities by ensuring that they are completed on time
- Identify training needs for project staff and ensure their capacity is built to efficiently execute project activities
- Work in collaboration with the county health team and the national nutrition division to ensure that quality nutrition services are provided at project implementation clinics, integration of EPI and nutrition outreach, nutrition screening, treatment, and referral of malnourished children
- Examine the project budget to ensure that it is in line with the project activities and donor expectations
- Attended the regular county coordination meeting on behalf of the International Medical Corps and provide an update to the nutrition program coordinator
- Ensure timely procurement requests are submitted and supplies are available for the implementation of the project
- Assist with the recruiting and training of locally hired nutrition staff and ensure the team follows organizational policies and guidelines
- Ensure high quality of project data collection through a proper monitoring and evaluation procedures
- Prepare monthly activities plan and submit a monthly progress report to the Nutrition Coordinator.
Site Operation Manager
Last Mile Health
, Liberia
09.2014 - 07.2015
- Coordinate the activities of the operations team to support the country's projects and ensure that all activities are implemented successfully and on time
- Proactively address and troubleshoot any challenges and lead daily huddles, bi-weekly meetings, and one-on-one check-ins
- Supervise facility staff to ensure that facilities are clean and well-maintained and ensure that guests and staff have comfortable, functional workspaces and accommodations
- Monitor and oversee fuel and gasoline distribution, sending timely replenishment requests to the national team
- Ensure all assets are properly designated, regularly inventoried, and appropriately maintained and ensure compliance with all operational, financial, and administrative policies
- Ensure strict safety protocols are being followed for all LMH activities and liaise with the deputy operation director on resource coordination
- Perform the duties of the deputy operation director in his or her absence
- And take responsibility for all procurement and contracting activities for the program
- Work closely with the Procurement Manager to get the materials you need, paying special attention to keeping costs down, making sure the materials are good, and getting them to you on time
- Soliciting quotes from vendors, preparing analysis for tender committees, and overseeing work by and payment to contractors and arrange caterers, accommodation, and transport for training and other events.
Project Team Leader
Concern International
, Liberia
10.2010 - 08.2014
- In collaboration with the country director, managed the day-to-day administrative and technical issues for project implementation
- Oversees field human resources activities and works with the senior management team on monthly, quarterly, and annual reports; responds to program activity and questions; oversees and helps with financial issues
- Lead and manage the planning and implementation of the project within the scope, budget, timeline, and acceptable quality levels, while following donor rules to meet the project's results and deliverables
- Lead and manage the project team, as well as establish relationships with partners and relevant stakeholders
- Plan and assign tasks to all relevant project team members; review their progress and address deviations in timeliness and quality based on project planning, agreed-upon deliverables, and budget; manage the project closure and evaluation process, including project report submission to the Country Director and other partners
- In collaboration with human resources, plan the workflow by identifying project personnel needs and supporting recruitment in accordance with project Concern International HR guidelines
- Manage the work plans and quality of project staff and steer their performance in line with HR policy
- Work with the M&E team to make sure that quality data is collected for the project
- This includes risk monitoring and reporting on changes, deviations, and corrective actions to keep the project on track according to project management standards, the M&E framework, and donor reporting requirements
- Maintain effective relationships with the project team, external partners, and donor(s) by increasing donor and project visibility in all relevant activities, collaborating with, and drawing on available communication support, identifying and utilizing available communication support and following up on resource mobilization and partnership opportunities with the senior management team
- Report all other project related issues and support the country director with other duties
- Submit the project report and response to other inquiries from donors and top managers as required.
Community Mobilization Officer
Africare Liberia Program
01.2009 - 07.2010
- Manage the HIV and reproductive health program in collaboration with the Gov’t of Liberia
- Provide and manage community health services by assisting the county and district health teams with logistics
- Conduct a Nutrition baseline assessment and update all partners on the HIV/AIDS, and Nutrition activities at the County Health coordination meeting
- Establish and improve community mobilization strategies; train; and work with community health committees, GCHV, and household mothers in the dissemination of health messages
- Submit all project reports to the program manager and attend the quarterly senior level meeting
- Set up a list of the main schools and other CBOs, clubs, and groups in the district that could be used to bring people together for health (HIV/AIDS and hygiene campaigns)
- In close collaboration with the maternal child health supervisor, map, support and trained the Trained Traditional Midwives network in each of the clinics on Essential Nutrition Action (ENA) and in collaboration with the community health and clinical team
- Pilot a youth volunteer program which will focus on reproductive health and family planning, STIs, and family life skills, all topics relevant to the health and well-being of all adolescents
- Support the district health team (DHSWT) and county health team (CHSWT) EPI Supervisors; ensure regular vaccination outreach in clinic catchment areas; conduct community nutrition baseline assessment and validate the nutrition level of implementing communities; and mobilize targeted communities on life skills with an emphasis on HIV/AIDS
- Establish and improve community mobilization strategies; train; and work with Community Health Committees, GCHV, and household mothers in the dissemination of health messages during home visitation at the household level on the management of childhood illnesses and IMAM
- Attend a regular governmental and partnership meeting to discuss the prospect of program goals
- Submit monthly progress to the nutrition program manager.
Nutrition Community Mobilization Officer
EQUPE/Liberia Nutrition project
01.2007 - 12.2008
- Design and facilitate community mobilization and sensitization campaigns in collaboration with the community-based management of acute malnutrition supervisor, IYCF officer, and other clinical staff
- Supervise the activities of community nutrition volunteers to ensure quality implementation of activities
- Ensure communities are sensitized to the program as quickly as possible
- Identify, report, and provide on-the-job training to staff members related to the community mobilization part of CMAM
- In collaboration with the county health team, plan and organize the Community Outreach program for the mother's Positive deviant heart program activities on a weekly and monthly basis
- Orientate community nutrition volunteers, general community volunteer workers, and health workers on the community mobilization part of Community Management of Acute Malnutrition
- Ensure community Volunteers clearly understand admission criteria to the CMAM program and inform their communities and any caretakers of the children that they refer that they need to attend the SC, OTP/SFP for further measurements that will determine if the child will be admitted to the program for treatment.
Program
International Rescue Committee Liberia
03.2007 - 11.2007
- Establish a blood bank at the GUMH and provide support to volunteer blood donors and clubs
- Train hospital staff on the standard universal precaution procedure during HIV/AIDS and blood transfusion exercises and provide for AIDS patients under the guidance of the Project Manager and Program Regional Health Coordinator for HIV Prevention-Blood Safety
- Participate in the Training of Hospital Staff on the Standard Universal Precaution Procedure during HIV/AIDS and Blood Transfusion Exercises and provide for AIDS patients under the guidance of the Project Manager and Program Regional Health Coordinator for HIV Prevention-Blood Safety
- Conducts an in-depth assessment of the available donor education materials, donor recruitment and selection procedures, and donor counseling and support activities
- Participate in capacity assessment of potential sub-grantees (Voluntary Blood Donor Association of Liberia, Light Association Inc.) in providing donor-related services and activities
- Ensure donor education, recruitment, and mobile blood collections and ensure that appropriate donor care is provided within the Methodist Hospital blood bank for all donors
- Lead awareness creation campaigns on HIV-AIDS among the potential blood donors in collaboration with the HIV program Manager.
Assistant Business Extension Officer
American Refugee Committee, Republic of Guinea
12.2003 - 10.2004
- Supervise the implementation of the ARC Microfinance program in Guinea for Liberian and Sierra Leonean refugees
- Work in collaboration with the project manager, using a special process to find beneficiaries who might benefit from the project
- Conduct regular market surveys and needs assessments
- Identify and conduct pre-selection of business loan/grant beneficiaries in the refugee camps
- Conduct small business management training for all selected beneficiaries; and disburse grants/loans to beneficiaries
- Regularly monitor and evaluate loan and grant procedures for beneficiaries in accordance with donor and standard practices
- Follow-up with skill training center activities and participate in other UNHCR camp meetings and activities
- Work with all incoming loan and grant clients in the development of small plans and guide them through the ARC loan and grant admission process
- As part of the monitoring process, keep track of and fill out beneficiary background forms, and make narrative and statistical reports every week or month.
Community Mobilization Officer
Blood Safety
Education
BSc - Supply Chain Management
Arizona State University
10.2023
Associate degree - Logistics and supply chain Management
Baltimore City Community College
10.2023
Certificate-Introduction to Supply Chain Management -
Alison Academy
01.2018
Diploma - Project Management
Alison Academy
01.2018
master’s - Management
AIU University
01.2017
BSC degree - Business Administration
Institute des etudes professionelle (IFORPAK) Conakry
01.2006
High -
Kountaya senior high refugee school
01.2002
Skills
- Excellent organizational, planning, and analytical skills
- Good understanding of supervising administrative, financial, and operations teams
- Good team player Flexible and able to work with a multicultural team
- Developing and sustaining effective collaborations with state, local, and non-profit organizations
- Effective management and team building abilities
- Good understanding of managing conflict
- Good understanding of organizing and conducting community mobilization
- Proven skills in monitoring and evaluation of project activities
- Excellent skills in
- Microsoft applications (Word, Excel, and PowerPoint)
- Communicating across cultures and working with language barriers
Accomplishments
- Jan 2003: GBV sensitivity training facilitated by ARC/CSI
- May 2007: Training on SOP (Standard operating procedure) on Blood Transfusion facilitated by IRC Blood Safety Program
- July 2007: Training on Blood Transfusion Facilitated by Africa Mercy Ship
- December 2008: Positive Deviance Hearth Methodology training facilitated by CRS and sponsor by USAID September
- 2008: Workshop on PD Hearth session management and CHA Training method facilitated by Equip Liberia
- June 2009: Life skill Training on basic HIV/AIDS facilitated by Dr
- Daniel regional Health / Nutrition consultant CRS Liberia
- March 22 – April 1, 2011: Essential Nutrition Action (ENA) Training facilitated by RBHS/JSI and MOH/SW
- April 18-20, 2012: Social Behavior Change communication training organized by LAUNCH Program, sponsored by USAID (facilitated by miss Renee BCC Consultant, LAUNCH program)
- September 2013 – TOPS care group Methodology training (organized and facilitated by Food for the Hungry /TOPS
- October 2016 - Protection Mainstreaming Training, facilitated by IRC Chad Program
References
PROFESSIONAL REFERENCES
1. Mr. Saah Fayiah, Director of Operation United Nation Mission Republic of Tanzania
Email: fayiahsha@yahoo.com
Skype: saahfya /Tel: +242066115898
2. Mr. F. Patrick Fallah Saah, Response Director, World Vision, D R Congo Program
Skype: patricksaah79
Email: patrick2fsaah@gmail.com
3. Dr. Younoussa Diallo Former Health Coordinator, International Rescue Committee, Chad
E-mail: dialloyou2002@gmail.com
Tel: (+224) 660 820 206/624 240 924
Skype: dialloyou2000
Languages
Websites
Timeline
Field Coordinator
International Rescue Committee
03.2016 - 03.2017
Deputy Nutrition Coordinator
International Medical Corporation
06.2015 - 02.2016
Site Operation Manager
Last Mile Health
09.2014 - 07.2015
Project Team Leader
Concern International
10.2010 - 08.2014
Community Mobilization Officer
Africare Liberia Program
01.2009 - 07.2010
Program
International Rescue Committee Liberia
03.2007 - 11.2007
Nutrition Community Mobilization Officer
EQUPE/Liberia Nutrition project
01.2007 - 12.2008
Assistant Business Extension Officer
American Refugee Committee, Republic of Guinea
12.2003 - 10.2004
Community Mobilization Officer
Blood Safety
BSc - Supply Chain Management
Arizona State University
Associate degree - Logistics and supply chain Management
Baltimore City Community College
Certificate-Introduction to Supply Chain Management -
Alison Academy
Diploma - Project Management
Alison Academy
master’s - Management
AIU University
BSC degree - Business Administration
Institute des etudes professionelle (IFORPAK) Conakry
High -
Kountaya senior high refugee school
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