Summary
Overview
Work History
Education
Skills
Websites
Community Service
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PHILLIP DAVIS

PHILLIP DAVIS

Atlanta,GA

Summary

Experienced professional adept in administrative support and executive assistance within military and government sectors. Skilled in drafting correspondence, managing travel arrangements, inventory control, and classified material handling. Proven track record in facilitating high-profile visits and events, including hosting foreign dignitaries. Proficient in calendar management, conference call coordination, and executive-level support using various software platforms. Known for establishing positive relationships with stakeholders and ensuring seamless operations. Detail-oriented with a commitment to confidentiality and security protocols. Astute Marine veteran with international experience in diverse cultural landscapes. Dedicated to excellence and strategic decision-making.


With international experience in locations like Israel, Qatar, Bahrain, and Kuwait, I've developed a knack for navigating diverse cultural landscapes seamlessly. Rooted in confidence and driven by a passion for results, I remain dedicated to maintaining high standards of excellence.

Overview

6
6
years of professional experience

Work History

Talent Acquisition Analyst (REMOTE)

Lockheed Martin
04.2024 - Current
  • Improved hiring manager satisfaction with talent acquisition services through effective communication and collaboration.
  • Provided valuable market insights to hiring managers through regular reporting on industry trends and competitive intelligence research.
  • Collaborated with hiring managers to develop comprehensive interview guides, ensuring consistent evaluation criteria across all candidates.
  • Supported diversity initiatives by actively recruiting underrepresented groups in key positions within the organization, fostering increased inclusivity over time.
  • Collaborated with hiring managers to determine job requirements and understand departmental needs.
  • Sourced and screened candidates for roles and worked with hiring managers to coordinate interviews, offers, and onboarding.
  • Acted as brand ambassador to educate candidates on culture, career growth, benefits, and advantages of working for company.
  • Provided regular updates to hiring managers and HR staff on recruitment activities and progress.
  • Collaborated with managers to identify and address employee relations issues.

Manpower Analyst

United States Marine Corps
11.2023 - 05.2024
  • 40 Hours Per Week | Salary $90,000.00
  • Dedicated professional with expertise in generating comprehensive manpower reports using Microsoft Office for effective tracking, analysis, and storage
  • Proven ability to serve as a focal point for Manpower posture
  • Spearheaded the creation and maintenance of intricate manpower reports, utilizing Microsoft Office Suite (Excel, Word, PowerPoint) to ensure accurate tracking and analysis of staff distribution and occupational trends
  • Collaborated with key leaders to interpret reports, providing critical insights into current staffing goals, posture, and future recruitment needs
  • Developed and implemented a robust system for tracking manpower usability, significantly enhancing decision-making in resource allocation
  • Facilitated interagency collaboration, ensuring seamless communication between the Marine Corps and various allied and foreign defense agencies
  • Presented actionable insights derived from manpower reports, aiding in strategic decision-making and resource optimization
  • Developed and maintained detailed manpower reports, aiding in the monitoring of staffing goals, posture, and future recruitment needs.
  • Queried databases for information needed for report processing.

Administrative Manager

United States Marine Corps
03.2018 - 10.2023
  • 40 - 50 Hours Per Week | Salary $90,00.00 - $120,000.00
  • Directed employee relations, benefits administration, and performance management, fostering a positive work environment, and ensuring compliance with workforce policies
  • Directed daily operations, encompassing clerical, administrative, legal, and postal services, ensuring seamless functionality for 1200+ employees within the organization, highlighting exceptional organizational skills
  • Orchestrated the coordination and training of subordinate employees, achieving an outstanding annual readiness rate of 96%, underscoring a robust dedication to employee development and operational efficiency
  • Established and meticulously maintained employee records for a diverse workforce of 1200+, including international staff, showcasing exceptional attention to detail and a commitment to precise and comprehensive documentation
  • Ensured the secure routing and safeguarding of all organizational records, rigorously adhering to the Privacy Act of 1974, exemplifying unwavering dedication to confidentiality and data protection
  • Acted as a crucial liaison between upper management, headquarters, and adjacent organizations, facilitating seamless communication and fortifying interdepartmental relationships
  • Directed the strategic oversight of 14 administrative programs, optimizing processes and ensuring the punctual publication and upkeep of current records, regulations, and policies
  • Conducted thorough semi-annual audits on organizational programs, procedures, and policies, attaining a readiness grade of 94% and showcasing a proactive stance towards continuous improvement and compliance
  • Served as the primary point of contact for all Marines outbound within the MARCENT AOR, collaborating with local NAVPTO and SATO to disseminate precise schedules, rules, and regulations to subordinate commands
  • Additionally, conducted SAPR VA training for MARCENT and subordinate command members, mentoring over 50 individuals
  • Processed numerous successful Consecutive Overseas Deferments, In-place Consecutive Overseas Tour leave incentives, Funded Emergency Moral Leave requests, and provided mentorship to 4 NCOs, demonstrating a comprehensive grasp of administrative duties
  • Provided administrative support for forward-deployed personnel across Jordan, Saudi Arabia, UAE, and Kuwait, overseeing battle space circulation between FCE Bahrain and FCE Qatar, and managing over 350 personnel utilizing the JPERSTAT system
  • Processed retirement forms and achieved a remarkable 92.800% acceptance rate on UD-MIPS while handling more than 2132 transactions, including deployment entitlements for CENTCOM AOR members
  • Played a pivotal role as the main CPAC sponsor for personnel both TAD/PCS inbound to CPAC FWD, co-heading outbound and deployment operations during high-tempo periods
  • Led CPAC FWD for weekly synchronization with the parent IPAC, and coordinated with MARCENT G1 and subordinate units for the reception and processing of entitlements for all IA's AOR-wide
  • Served as the primary FCE/CPAC FWD LNO, providing administrative oversight for over 500 service members and dependents within MARCENT AO units, including TF 51/5, NAVCENT, MCTM's UAE, VMR DET, MCE-Qatar, MCE-Kuwait, MCE-Jordan, MCE UAE, Combined Special Operations Joint Task Force Levant, and members serving at U.S
  • Embassies in Pakistan, Bahrain, and Saudi Arabia.
  • Ensured smooth daily operations with timely completion of all essential administrative tasks and responsibilities.
  • Supervised staff and delegated tasks to maintain positive, productive administrative operations.
  • Updated reports, managed accounts, and generated reports for company database.
  • Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
  • Managed sensitive information discreetly, ensuring proper storage and disposal practices were followed at all times to maintain confidentiality compliance standards.
  • Improved office efficiency by implementing streamlined administrative processes and procedures.
  • Greeted visitors, employees and clients politely and professionally for excellent reception service.
  • Developed and implemented improved filing systems for enhanced order and accuracy.

Department of Defense Travel Coordinator

United States Marine Corps
08.2018 - 05.2023
  • 40 - 50 Hours Per Week | Salary $90,00.00 - $120,000.00
  • Managed travel arrangements and reimbursements for military and civilian personnel, ensuring adherence to government travel policies and budget constraints
  • Managed travel arrangements and reimbursements for 500+ military and civilian personnel, ensuring adherence to government travel policies and budget constraints
  • Conducted routine and on-the-spot training for organizational members on all aspects of DTS employment
  • Successfully managed various DTS applications, ensuring compliance with governing regulations
  • Demonstrated proficiency in handling DTS travel documents, Non-DTS Entry Agents (NDEAs) functions, cancellation procedures, constructed travel, FY crossover, Group Travel, Itinerary changes, City Pair program, Routing lists, Authorizations, Vouchers, CTO Partnership, and Government Travel Credit Card program
  • Applied extensive knowledge of DoD Joint Travel Regulations (JTR) policies and procedures
  • Familiar with DoD form DD 1351-2 voucher and DTS Group Authorizations
  • Managed AD HOC reports and Commercial Travel Office (CTO) reservation policies and procedures
  • Streamlined travel planning by creating and efficiently routing 100+ travel authorizations for national and international trips, demonstrating exceptional organizational skills and attention to detail
  • Vigilantly enforced travel regulations, resulting in 100% accuracy in the processing of travel vouchers and entitlements, ensuring seamless and error-free reimbursement processes.
  • Assisted travelers in obtaining necessary visas and other documentation required for international trips.
  • Complied with company standards while preparing internal, informal and official documentation.
  • Consulted with internal and external clients to assess travel requirements, document needs and discuss options.
  • Kept staff passports, visa information and other paperwork current and organized for easy access and use.
  • Created customized travel packages tailored to individual client preferences and needs.
  • Verified and finalized arrangements to deliver smooth and efficient travel for employees.
  • Monitored travel arrangements closely to proactively handle potential disruptions or changes in plans.
  • Set up domestic and international flights for staff and contractors.

Help Desk Associate

United States Marine Corps
08.2018 - 05.2023
  • 20 - 30 Hours Per Week | Salary $50,000.00 - $65,000.00
  • Streamlined help desk processes for quicker response times to support requests.
  • Managed high-volume ticket queue, prioritizing urgent issues and providing timely solutions.
  • Served as a reliable point of contact for end-users, addressing concerns with empathy and professionalism.
  • Completed troubleshooting at off-site locations.
  • Orchestrated the integration and maintenance of various software and hardware systems, ensuring optimal functionality and user support across the organization.
    • Ensured smooth operation of 40 physical systems and networks for uninterrupted workflows.
    • Orchestrated triage and coordination of support requests, prioritizing mission-aligned issues.
    • Collaborated with IT staff to troubleshoot and resolve system, hardware, and network issues on Nipr/Sipr networks.
    • Implemented and maintained a serialized tracking hardware and software inventory system for asset management.
    • Managed SharePoint and Microsoft Teams filing systems, including document uploads and meeting coordination.
    • Established 50+ Cisco Video Teleconference (VTC) links for effective communication.
    • Acted as the initial point of contact for customers, providing technical support for hardware, systems, and applications.
    • Troubleshot network connectivity issues, supporting remote employees on the corporate network.
    • Documented trouble calls and computer/network actions for reporting purposes using BMC Remedy.
    • Provided responsive assistance at the help desk for walk-in customer inquiries.
    • Efficiently handled trouble calls through both phone and BMC Remedy ticketing systems.
    • Established user accounts on the domain with precision.
    • Assigned user accounts to relevant groups and permissions accurately.
    • Constructed exchange mailboxes with attention to detail.
    • Troubleshot printers effectively and mapped shared printers as needed.
    • Field trouble calls via the phone and computer trouble ticketing system.
  • Engaged service providers and vendors in logging support or service tickets.
  • Used ticketing systems to manage and process support actions and requests.

Commanding General Driver / Protocol Administrator - Level V Executive Director

United States Marine Corps
12.2020 - 01.2022
  • 40 - 50 Hours Per Week | Salary $90,00.00 - $120,000.00
  • Experienced professional with a strong commitment to executive support and administrative coordination, boasting a tenure supporting a C-suite executive
  • I have demonstrated adeptness in efficiently managing dynamic day-to-day operations, ensuring the delivery of high-quality support, and navigating foreign and classified environments with minimal disruption
  • Drafted and finalized daily correspondence for the director's approval, ensuring thorough addressing of inquiries and concerns
  • Facilitated complex travel arrangements for executive staff, overseeing ground and air transportation, international travel logistics, and lodging expenses exceeding $100,000
  • Managed material and supply procurement for executive staff totaling over $25,000
  • Managed inventory control for materials and equipment valued at over $120,000 in support of executive directives
  • Orchestrated more than 20 Distinguished Visits, including hosting foreign dignitaries and government officials
  • Spearheaded calendar management and conference call coordination using Outlook and Microsoft Teams on behalf of executive staff
  • Oversaw classified material control and served as the center custodian, ensuring proper disposal of confidential and secret documents
  • Functioned as a (DoD) Courier, physically transporting classified/sensitive material as required with approval from competent security authorities
  • Served as the Commanding General's driver, executing over 40 timely trips for the CG and staff throughout the Kingdom of Bahrain
  • Managed all correspondence and awards on the command deck
  • Handled all Defense Travel System (DTS) authorizations and vouchers for the CG and staff in support of over 30 engagements with major subordinate commands, adjacent units, and key leaders throughout the Area of Responsibility (AOR) in support of CENTCOM initiatives totaling more than $80,000 in payouts
  • Served as the Classified Material Control and Center Custodian, Postal Clerk, Supply Clerk, and Information Systems Coordinator for the Special Staff
  • Managed all supplies, vehicles, and Physical Conditioning (PACONS) for the directorate
  • Successfully established a relationship with Base Security for all proper transportation of the CG and Distinguished Visitors (DV)
  • Assisted in daily battle rhythm, calendar management, DV visits, and events
  • Managed Point of Contact (POC) List, Command Duty Officer (CDO) binder, SharePoint, and Distribution (Distro) Lists for the Command.
  • Updated logs and tracking documents accurately and according to schedule requirements.
  • Answered, scheduled, and responded to reservation calls at specific times and locations.

Facilities Manager

United States Marine Corps
10.2019 - 11.2020
  • 40 Hours Per Week | Salary $60,000.00
  • Results-driven professional with a proven track record in directing billeting operations, ensuring optimal revenue accountability, and providing exceptional customer support daily to ensure the highest quality of living accommodations was provided to more than 140 customers across 4 facilities
  • Directed daily billeting operations, showcasing strong leadership in revenue accountability and customer support
  • Managed and supported living conditions for a workforce of 140+ personnel, ensuring their well-being and satisfaction through efficient inventory management of facilities supplies, maintenance equipment, and additional resources
  • Oversaw inventory of facilities supplies and maintenance equipment, employing SCM principles to optimize stock levels and ensure timely replenishment
  • Coordinated and executed weekly inspections of living facilities, facilitating proactive maintenance and addressing any issues promptly through maintenance request submission
  • Conducted weekly inventory of all property and gear used for facilities upkeep, implementing strategies to streamline processes and minimize waste
  • Educated team members on company regulations related to housing, cultivating a culture of compliance and awareness of expectations while living in assigned facilities
  • Coordinated and tracked maintenance projects, including landscaping endeavors, contributing to improved living conditions and operational efficiency
  • Provided comprehensive briefs to the director on living conditions, occupancy numbers, and upcoming maintenance projects
  • Oversaw the coordination of work priorities and monitored methods & procedures to ensure customer satisfaction.
  • Controlled expenses to meet budget requirements.
  • Investigated problems and determined appropriate remedies.
  • Oversaw all aspects of equipment installation, maintenance, and repair for both internal and external services.
  • Responded to building emergencies and managed repairs.
  • Established emergency response procedures, effectively managing crisis situations with minimal disruption to operations.
  • Accounted for building usage and organizational needs when planning maintenance activities.

Education

High School Diploma -

Mays High School
Atlanta, GA
05.2017

Skills

  • Administration
  • Conflict Resolution
  • Travel Coordination
  • Executive Assistance
  • Customer Service Ops
  • Talent Acquisition
  • Special Projects
  • Collaborative Teamwork
  • Microsoft Office
  • Inventory Management
  • OSHA Compliance
  • Operations Management

Community Service

Special Projects | Community Service

● Eagle Scout |July 2013 - Pres |Completed more than 350+ hours of community service mostly revolving around community outreach & beautification projects including a Christmas project coordinated by my effects which resulted in 75+ underprivileged children being able to celebrate Christmas through gift, food and clothes donations.

● Victims Advocate (SAPR VA) | October 2021 – October 2023 |As a DoD approved Victims Advocate, I held the duty of training organizational criteria in its relation to identifying potential sexual assault, preventing sexual assault, responding to sexual and implementing ways overall combating sexual assault. In addition, I provided Victims guidance on what all resources are available for them.

Timeline

Talent Acquisition Analyst (REMOTE)

Lockheed Martin
04.2024 - Current

Manpower Analyst

United States Marine Corps
11.2023 - 05.2024

Commanding General Driver / Protocol Administrator - Level V Executive Director

United States Marine Corps
12.2020 - 01.2022

Facilities Manager

United States Marine Corps
10.2019 - 11.2020

Department of Defense Travel Coordinator

United States Marine Corps
08.2018 - 05.2023

Help Desk Associate

United States Marine Corps
08.2018 - 05.2023

Administrative Manager

United States Marine Corps
03.2018 - 10.2023

High School Diploma -

Mays High School

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PHILLIP DAVIS