Phillip Johnson
Vestal,NY
Summary
Dynamic Accounts Payable Clerk with a proven track record at Village of Johnson City, NY, excelling in invoice processing and vendor relationship management. Demonstrated critical thinking and attention to detail, reducing late payment penalties and enhancing financial accuracy. Skilled in data entry and committed to maintaining confidentiality while supporting efficient operations.
Professional in finance with strong background in managing invoices, reconciling statements, and maintaining accurate financial records. Known for reliability, adaptability, and fostering team collaboration to achieve organizational goals. Skilled in using accounting software, processing payments, and ensuring compliance with financial policies. Proven ability to meet deadlines and contribute positively to dynamic work environments.
Overview
33
33
years of professional experience
Work History
Accounts Payable Clerk
Village of Johnson City, NY
03.2012 - Current
- Processed invoices accurately to ensure timely payments.
- Assisted in maintaining vendor relationships through effective communication.
- Reviewed and verified expense reports for compliance with company policies.
- Utilized accounting software to record financial transactions efficiently.
- Collaborated with team members to streamline invoice processing workflows.
- Developed a basic understanding of financial regulations and compliance standards.
- Provided administrative support by organizing and filing financial documents.
- Reviewed vendor invoices for appropriate documentation and validity prior to payment.
- Assisted in month-end closing procedures, ensuring all invoices were processed on time to reflect accurate financial statements.
- Maintained good working relationships with vendors and resolved disputes.
- Collaborated with other departments to resolve discrepancies in invoices or purchase orders, promoting smooth business operations.
- Improved vendor relationships through diligent communication and prompt issue resolution.
- Demonstrated adaptability during peak workload periods while maintaining high-quality results and meeting tight deadlines.
- Reduced late payment penalties by closely monitoring due dates and managing timely payments.
- Maintained high level of data integrity by consistently updating vendor information in the system accurately.
- Streamlined invoice processing by implementing efficient filing and tracking systems.
- Maintained accurate financial records by regularly reconciling accounts payable transactions.
- Evaluated financial records to detect errors and discrepancies.
- Prepared comprehensive monthly reports detailing outstanding payables, providing valuable insights for decision-making processes.
- Aided audit preparation efforts by maintaining organized records and promptly addressing auditor inquiries.
- Increased accuracy in expense reporting by thoroughly reviewing submitted claims and verifying supporting documentation.
- Maintained accurate financial records, contributing to successful audits by organizing and filing all accounts payable documents.
- Supported budget management, monitored expenditures against budget allocations.
- Improved relationships with suppliers by resolving discrepancies in billing and payments promptly.
- Reduced processing errors, implemented double-check system for all outgoing payments.
- Enhanced financial decision-making support by providing detailed accounts payable insights during budget meetings.
- Fostered positive vendor relations, served as primary contact for vendor inquiries and concerns.
- Mitigated risk of fraud by establishing stringent verification processes for new vendors.
- Enhanced efficiency in invoice processing by meticulously reviewing and matching invoices with purchase orders and receipts.
- Ensured compliance with financial policies and regulations, regularly updated accounts payable procedures manual.
- Tracked financial progress by creating quarterly and yearly balance sheets.
- Reconciled payroll discrepancies, improving consistency in employee compensation.
- Maintained compliance with federal and state regulations regarding payroll practices.
- Trained new staff on payroll software and procedures, fostering team development.
- Collaborated with HR to resolve employee inquiries related to payroll issues promptly.
- Analyzed payroll data to identify trends and inform budgeting decisions effectively.
- Developed internal controls for payroll processes, minimizing errors and improving accuracy.
- Maintained payroll information by calculating, collecting, and entering data.
- Updated employee files with new details such as changes in address or salary levels.
- Responded to employee inquiries to clarify payroll issues regarding wages, deductions and taxes.
- Maintained employee confidence and protected payroll operations by keeping information confidential.
- Processed new hire paperwork and documents.
- Verified timekeeping records and handled any discrepancies with employees.
- Maintained confidentiality of employee records and payroll information.
- Assisted new hires with onboarding paperwork related to direct deposit setup, tax forms, and benefit enrollment.
- Ensured accurate payment distribution for employees by diligently reviewing timecards and attendance records.
- Issued paychecks on designated pay dates to avoid employee dissatisfaction.
- Resolved issues arising from incorrect payments or missing information by collaborating with managers to gather necessary details promptly.
- Established a well-organized filing system for maintaining all payroll-related documents securely.
- Provided exceptional customer service by promptly addressing employee inquiries regarding payroll matters, fostering a positive working environment.
- Developed effective communication channels for addressing employee concerns regarding paychecks, leave balances, and overtime calculations.
- Provided support during financial audits by preparing relevant documentation related to payroll transactions.
- Streamlined payroll process, ensuring timely and accurate payments to all employees.
- Assisted in implementing new payroll system, leading to more efficient operations.
- Enhanced accuracy of timekeeping records, verifying employee hours worked against payroll data.
- Collaborated with HR to update employee benefits in payroll system, ensuring accurate deductions and contributions.
- Participated in payroll software updates, testing new features to maximize departmental efficiency.
- Contributed to team meetings with insights on payroll process improvements, fostering culture of continuous enhancement.
- Maintained confidentiality of employee payroll information, ensuring secure handling of sensitive data.
- Optimized direct deposit setup for employees, ensuring prompt and reliable salary payments.
- Reduced payroll processing errors, conducting detailed checks before final submission.
- Enhanced payroll processing accuracy by meticulously reviewing and updating employee records.
- Supported transition to digital payroll system, significantly reducing paper use and increasing data accuracy.
- Improved employee satisfaction with efficient resolution of payroll discrepancies.
- Completed payroll accurately and timely to meet employee expectations.
- Tracked employee vacation, sick and personal time.
- Performed data entry tasks and maintained accurate records of employee payroll information.
- Calculated wages, deductions and bonuses in accordance with company policies.
- Audited timesheets and payroll records for accuracy.
- Processed timecards and payroll data for team of employees.
- Processed manual checks for employees in accordance with company policies.
New York State Real Estate Agent
Century 21 Sbarra & Wells
06.2008 - 03.2012
- Facilitated property showings and open houses to attract potential buyers.
- Developed tailored marketing strategies utilizing digital platforms to enhance property visibility.
- Negotiated contracts and agreements, ensuring favorable terms for clients.
- Provided expert guidance on market conditions, pricing strategies, and property values.
Database Analyst
Pepsi Cola
06.1992 - 04.2006
- Analyzed complex datasets to inform business decisions and optimize database performance.
- Developed and implemented data models to enhance data integrity and accessibility.
- Collaborated with cross-functional teams to identify data requirements and streamline processes.
- Designed SQL queries for data extraction, transformation, and reporting purposes.
Education
Business Administration
Norfolk State University
Norfolk, Virginia, VAAssociate of Science - Financial Services
SUNY Broome Community College
Binghamton, NY05-2008
Skills
- Data entry
- Accounts payable
- Invoice processing
- Vendor invoice processing
- Professionalism and ethics
- General accounting
- Vendor relationship management
- Confidentiality handling
- Account analysis
- Critical thinking
- Attention to detail
- Time management
- Microsoft office
Timeline
Accounts Payable Clerk
Village of Johnson City, NY
03.2012 - Current
New York State Real Estate Agent
Century 21 Sbarra & Wells
06.2008 - 03.2012
Database Analyst
Pepsi Cola
06.1992 - 04.2006
Business Administration
Norfolk State University
Associate of Science - Financial Services
SUNY Broome Community College