Phyllis Miller
Largo
Summary
Dedicated Executive Assistant with over 20 years of experience in managing executive schedules and facilitating communication between stakeholders. Known for strong organizational skills and meticulous attention to detail, ensuring smooth daily operations and effective project management.
Overview
23
23
years of professional experience
Work History
Executive Assistant
Beach & Bay Realty
Seminole
07.2002 - 12.2025
- Managed executive calendars and scheduled appointments efficiently.
- Prepared and distributed meeting agendas and minutes promptly.
- Assisted in the preparation of presentations for client meetings.
- Maintained filing systems and organized documents for easy access.
- Liaised with clients and vendors to ensure smooth communication.
- Supported project management tasks by tracking deadlines and deliverables.
- Handled confidential information with discretion and professionalism.
- Maintained confidential records and files related to executive operations.
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
- Monitored incoming emails and responded accordingly in a timely manner.
- Performed data entry tasks into various software programs including MS Excel spreadsheets.
- Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.
- Answered telephone calls from customers or clients providing assistance where necessary.
- Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
- Scheduled appointments for executives with external parties such as vendors or suppliers.
- Coordinated with internal departments on a regular basis to ensure efficient functioning of day-to-day operations.
- Tackled and addressed top-level, high-priority issues with professional administrative discretion.
- Acted as a liaison between the executives and internal and external stakeholders to facilitate communication flow.
- Ensured that all relevant paperwork was completed accurately prior to submission for approval.
- Greeted visitors warmly upon arrival at the office premises.
- Screened phone calls for executives to instantly identify priority clients and filter out spam calls.
- Conducted research on various topics as requested by executives or senior management personnel.
- Developed effective filing systems for easy retrieval of information when needed.
- Oversaw inventory control processes ensuring availability of supplies at all times.
- Leveraged word processing software to create proposals, letters and memos.
- Facilitated communication between senior management and staff.
- Monitored inventory levels of office supplies and placed orders when necessary.
- Handled confidential information with discretion and integrity.
- Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
- Coordinated multiple schedules using online calendaring system.
- Delivered optimal administrative, customer service and case management support.
- Filtered important calls and spam calls to help executives prioritize specific clients and expedite daily operations.
- Wrote and distributed executive meeting agendas and minutes to department heads and executive team members.
Education
High School Diploma -
St Petersburg College
Clearwater, FL06-1971
Skills
- Calendar management
- Document organization
- Presentation preparation
- Meeting coordination
- Data entry
- Client communication
References
References available upon request.
Timeline
Executive Assistant
Beach & Bay Realty
07.2002 - 12.2025
High School Diploma -
St Petersburg College