Phyllis Nichols
Augusta,Arkansas
Summary
With 17 years of dedicated experience in purchasing and account payables at Sloan Valve. I am eager to leverage my comprehensive expertise and proven track record in financial management and purchasing to step into a managerial role within the department. As a local professional with deep community connections, I have consistently demonstrated a commitment to optimizing processes, enhancing accuracy, and fostering a collaborative team environment. My profound understanding of purchasing and accounts payables, combined with my strategic problem-solving skills, positions me well to effectively lead and drive departmental excellence. I am excited about the opportunity to apply my background and skills in a managerial capacity, further contributing to Sloan Valve's continued success and growth.
Overview
36
36
years of professional experience
Work History
Administrative Assistant II
Sloan Valve Company
08.2007 - Current
- Support the facility by keeping the necessary items and materials in good supply.
- Assists our finance department as Account Payables.
- Tracking the status of requisitions, contracts, and orders.
- Prepare purchase orders, send copies to suppliers and departments originating purchase requisitions.
- Calculate costs of orders and charge invoices to appropriate accounts.
- Compare prices, specifications, and delivery dates to determine the best bid among potential suppliers.
- Approve and vouch invoices.
- Determine if inventory quantities are sufficient for needs and ordering more materials when necessary.
- Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.
- Contact suppliers to schedule or expedite deliveries and resolve shortages, missed or late deliveries, and other problems.
- Prepare, maintain, and review purchasing files, reports, and price lists.
- Compare suppliers' bills with bids and purchase orders to verify accuracy.
- Locate suppliers, using sources such as catalogs and the internet.
- Interview vendors to gather information about products to be ordered.
- Conduct other duties and responsibilities as required.
Family Readiness Coordinator
Family Readiness Group, FRG, US Army
04.2004 - 08.2007
- Entered data, generated reports, and produced tracking documents.
- Improved team productivity with regular communication and progress updates, fostering a collaborative work environment.
- Enhanced operational workflows by maintaining well-organized documentation systems and updating records accurately as needed.
- Gathered and organized materials to support operations.
- Supervised 14 Family Service Workers in state of Arkansas.
Jaguar Den Manager
Jaguar Den
08.1999 - 04.2004
- Accomplished multiple tasks within established timeframes.
- Enhanced customer satisfaction by resolving disputes promptly, maintaining open lines of communication, and ensuring high-quality service delivery.
- Resolved staff member conflicts, actively listening to concerns and finding appropriate middle ground.
- Established and managed monthly budgets.
- Recruited and hired qualified candidates to fill open positions.
- Cross-trained existing employees to maximize team agility and performance.
- Developed a strong company culture focused on employee engagement, collaboration, and continuous learning opportunities.
- Oversaw inventory management, optimizing stock levels, and reducing waste.
- Negotiated favorable terms with suppliers, cutting operational costs while maintaining quality of service.
- Achieved significant cost savings by renegotiating contracts with key vendors, without compromising service quality.
Bank Teller
Southern National Bank
02.1989 - 06.1992
- Managed high-volume transactions during peak hours while maintaining attention to detail, ensuring seamless customer experience.
- Balanced cash drawers accurately at the end of each shift, minimizing discrepancies in financial records.
- Answered customer inquiries regarding account balances, transaction history, services charges, and interest rates.
- Established trust with clients by maintaining confidentiality and protecting sensitive financial information.
- Improved customer satisfaction by efficiently processing transactions and addressing account inquiries.
- Educated customers on use of banking website and mobile apps.
- Provided customer records, account statements and copies of checks.
- Logged cashier's checks and other transactions to maintain accurate account records.
Education
Associate of Arts - Business Administration
Arkansas State University
Newport, AR05.2007
Skills
- Dedicated Team Player
- Scheduling and calendar management
- Database entry
- Professional Communication
- Microsoft Office Suite
- Documentation and Recordkeeping
- Scheduling
- Ordering and processing purchase Orders
- Strong Problem Solver
- Critical Thinking
- Computer Proficiency
- Time Management
- Verbal Communication
- Professional and mature
- Invoice Processing
Timeline
Administrative Assistant II
Sloan Valve Company
08.2007 - Current
Family Readiness Coordinator
Family Readiness Group, FRG, US Army
04.2004 - 08.2007
Jaguar Den Manager
Jaguar Den
08.1999 - 04.2004
Bank Teller
Southern National Bank
02.1989 - 06.1992
Associate of Arts - Business Administration
Arkansas State University
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