Summary
Overview
Work History
Skills
Certification
Timeline
Generic

PIAR ALLEN

Summary

A dedicated, highly organized, and detail-oriented administrative professional with over 10 years of experience providing senior-level administrative support and leadership in both virtual and in-person environments. Skilled in managing multiple projects, coordinating logistics, and facilitating communication across teams. Proven ability to support senior leadership, Board of Directors, and staff in a fast-paced, multi-faceted role. Exceptional at handling confidential information, fostering collaboration, and ensuring smooth day-to-day operations.

Overview

9
9
years of professional experience
1
1
Certification

Work History

Executive Coordinator of Operations - Remote

Center For Learner Equity
New York, NY
11.2023 - Current
  • Calendar management for the executive director and staff.
  • Assist the Director of Operations with onboarding operations.
  • Organizes team-building activities, staff retreats, and celebrations.
  • Manages the Board of Directors logistics, including scheduling meetings, tracking documentation, and overseeing event execution.
  • Point person for staff and Board of Directors' travel and logistics.
  • Assist the Director of Education with grant reviews and scoring.
  • Research funding opportunities for organization.
  • Acts as the administrator for the Monday.com project management tool.
  • Assist the Director of Operations with event planning.
  • Maintains the Zotero digital library.
  • Prepares expense reports for staff directors.
  • Maintains accurate records of inventory, orders, and shipping.
  • Develops and implements standard operating procedures (SOPs) for various operational tasks.
  • Provides technical support for internal staff regarding system usage issues related to operations management.

Administrator/Grant Writer Assistant - Hybrid

Las Vegas Paiute Tribe SDPI Health & Human Services
Las Vegas, NV
12.2022 - 12.2023
  • Identified grant-funded priority projects, facilitated the involvement of key personnel, and gathered information regarding project development.
  • Contributed to a grant award of $500,000.
  • Prepared grant applications, wrote letters of inquiry, and prepared preliminary and final proposals.
  • I proofread and edited the work provided by other writers and technical personnel.
  • Scheduled, confirmed, and rearranged internal meetings.
  • Researched information, and developed related documents and reports.

Office Manager & Executive Assistant to CEO

Friedmutter Group Architecture & Interior Design
Las Vegas, NV
01.2016 - 12.2022
  • Promoted to spearhead and lead three regional offices, thanks to proven multi-tasking management skills.
  • Trained and oversaw an administration team of 10 at the Las Vegas headquarters (HQ) and 2 regional offices.
  • Managed CEOs, C-suite executives, and the office general calendar using Microsoft Outlook and a coding system that prevented overlapping meetings, conflicts in schedules, and tracking of employees' out-of-office schedules.
  • Handled domestic and international travel for the CEO and C-suite executives by working with a travel specialist, setting up a process and protocol for requests, which resulted in a 20% decline in time spent arranging travel.
  • Maintained project management databases
  • Acted as facilities manager with oversight over four buildings: Main Design Building, Accounting Building, Model Shop, and Warehouse at the headquarters in Las Vegas, and sourced facility and supply vendors for the California location.
  • Assisted Human Resources with onboarding, panel interviewing of new candidates, time-off requests by maintaining spreadsheets tracking time off, collaborating on employee protocols, disseminating HR updates, scheduling company-wide benefits meetings, and following up on requests for employee verifications, allowing the Vice President of Human Resources to focus on vital HR issues.

Skills

  • Google Suite
  • Microsoft Office
  • Mondaycom
  • Zotero Research Library
  • Zoom Management
  • Non-profit Board Management
  • Event Logistics & Management
  • Document preparation
  • Travel and logistics
  • Verbal and written communication
  • Calendar management
  • Event Coordination
  • Interpersonal skills
  • Onboarding and training
  • Cross-functional collaboration

Certification

  • Monday.com Administrator Certification, August 2024
  • BoardSource Nonprofit Board Governance Certification, August 2024

Timeline

Executive Coordinator of Operations - Remote

Center For Learner Equity
11.2023 - Current

Administrator/Grant Writer Assistant - Hybrid

Las Vegas Paiute Tribe SDPI Health & Human Services
12.2022 - 12.2023

Office Manager & Executive Assistant to CEO

Friedmutter Group Architecture & Interior Design
01.2016 - 12.2022
PIAR ALLEN