Ping Yan
Princeton,NJ
Summary
Highly organized and dependable professional with over 20 years of experience in client-facing roles. Experienced in working with stakeholders at all levels, from clients to vendors and suppliers. Results-oriented, self-motivated, and adaptable professional ready to contribute to the success of any event or organization.
Overview
21
21
years of professional experience
1
1
Certification
Work History
Faculty Assistant
Temp to Hire Position Via J&J Staffing
06.2024 - Current
- Provide general administrative support for assigned faculty and their research groups; onboard new group members and assist visitors.
- Make faculty & guest travel arrangements; prepare and process expense reimbursements and Concur Reports.
- Assist with sponsored research and grant submissions; collect and organize documents; assist with annual reports.
- Manage multiple faculty calendars, schedule appointments and meetings.
- Assist with financial reports and journals.
- Maintain webpage content and update group listservs.
- Use University systems and reports to provide accurate and up-to-date information.
- Provide assistance to research group members and visitors.
- Provide back-up assistance to other support staff in the department.
Events & Administrative Support Coordinator
Contract Position Via J&J Staffing Resources/CSML
01.2024 - 05.2024
- Managed logistics for departmental special events, including EMS reservations, event catering, set-up / break-down, facilities, and AV services.
- Maintained departmental events calendar.
- Organized spaces, materials and catering support for internal and guest speaker-focused meetings.
- Enhanced team productivity by providing comprehensive administrative support to colleagues on various projects.
- Oversaw CSML email requests and maintained accurate listserv, mailing, and rsvp lists.
- Monitored inventory to keep office stocked with resources necessary to function smoothly.
- Coordinated with Facilities for work orders and weekly maintenance.
- Researched, ordered, and inventoried CSML swag.
- Assisted with administrative duties, as needed.
Language Arts Instructor
Art Of Problem Solving Academy | Princeton
10.2020 - 05.2024
- Promoted critical thinking skills by incorporating problem-solving activities in daily lessons.
- Managed a diverse caseload of students with varying academic abilities, effectively differentiating instruction to meet all learners'' needs.
- Worked with administrators on behavioral issues to support needs of students.
- Developed strong relationships with parents through regular communication about student progress and areas for improvement.
- Participated in professional development opportunities, staying current on emerging trends in language arts education to better serve students.
Event & Office Coordinator
Princeton University
03.2023 - 10.2023
- Serve as primary department contact for PCLS, providing prompt assistance to faculty and students, and efficiently directing inquiries to appropriate personnel.
- Managed CONCUR expense reporting for Director of PCLS.
- Supported executive staff members & faculty with EMS calendar management, travel arrangements, and meeting coordination.
- Served as BAC/DAF to facilitate select and faculty access to PCLS office suites via CAC and SALTO systems.
- Orchestrated catering for receptions, presentations, workshops, and colloquia, including pre and post-event setup & breakdown.
- Managed routine ordering via Prime Marketplace for office inventory and other essential supplies.
- Provided administrative support to staff members, assisting with daily tasks as needed to promote productivity across the organization.
English Instructor
Berlitz Language Center | Princeton
11.2017 - 03.2019
- Designed and developed instructional activities using data from student learning style assessments
- Improved classroom engagement by implementing interactive teaching techniques and hands-on learning experiences.
- Educational coaching for business executives in Berlitz Business Communication fundamentals, creating instructional environment enabling achievement of personal and professional goals
- Developed lesson plans and adapted curriculum to meet individual needs of students
Team Leader
Wegmans | Manalapan
12.2010 - 09.2017
- Developed team members'' skills through targeted coaching sessions, resulting in improved individual performance.
- Leveraged data and analytics to make informed decisions and drive business improvements.
- Enhanced team productivity by implementing efficient work processes and regularly reviewing performance metrics.
- Maintained overall safe work environment with employee training programs and enforcement of safety procedures.
Event Manager
NASFT FANCY FOOD SHOW | Jacob Javits Center
04.2003 - 04.2010
- Managed logistics for multi-day events planning, including accommodations, transportation, and scheduling.
- Produced detailed proposals for events to document timelines, suppliers and budgets.
- Coordinated with kitchen or catering staff on delivery, timing and service style of food.
- Created detailed timelines and budgets for events to meet all deadlines.
- Recruited trained, and managed teams of volunteers to assist with event operations and logistics.
Education
Bachelor of Science - Human Resources Management
Western Governors University
Salt Lake City, UT05.2020
Culinary Degree - Culinary Arts
The Institute For Culinary Education
New York, NY05.2001
Associate in Applied Science - Communications Design
Fashion Institute of Technology
New York, NY06.1993
Skills
- Relationship Building
- Event Logistics Management
- Teamwork and Collaboration
- Problem-Solving
- Administrative Procedures
- Multitasking and Organization
- Adaptability
- Workflow Optimization
Technical Proficiencies
MS Office Suite
EMS
Concur
Prime Marketplace
LISTSERV
Google Workspace
Adobe Creative Suite
Canva
Certification
- Serv Safe
- TESOL/TEFL Certification
Timeline
Faculty Assistant
Temp to Hire Position Via J&J Staffing
06.2024 - Current
Events & Administrative Support Coordinator
Contract Position Via J&J Staffing Resources/CSML
01.2024 - 05.2024
Event & Office Coordinator
Princeton University
03.2023 - 10.2023
Language Arts Instructor
Art Of Problem Solving Academy | Princeton
10.2020 - 05.2024
English Instructor
Berlitz Language Center | Princeton
11.2017 - 03.2019
Team Leader
Wegmans | Manalapan
12.2010 - 09.2017
Event Manager
NASFT FANCY FOOD SHOW | Jacob Javits Center
04.2003 - 04.2010
Bachelor of Science - Human Resources Management
Western Governors University
Culinary Degree - Culinary Arts
The Institute For Culinary Education
Associate in Applied Science - Communications Design
Fashion Institute of Technology
- Serv Safe
- TESOL/TEFL Certification
Similar Profiles
Angelina ElliottAngelina Elliott
Administrative Coordinator at State of Colorado benefits / temp positionAdministrative Coordinator at State of Colorado benefits / temp position
Chalia SimonChalia Simon
Property Administrator at Temp positionProperty Administrator at Temp position
Gordon KetchGordon Ketch
Customer Sales and Service at Balsam Hill Temp PositionCustomer Sales and Service at Balsam Hill Temp Position