Ping Yan
Princeton,NJ
Summary
Highly organized and dependable professional with over 20 years of experience in client-facing roles. Experienced in working with stakeholders at all levels, from clients to vendors and suppliers. Results-oriented, self-motivated, and adaptable professional ready to contribute to the success of any event or organization.
Overview
21
21
years of professional experience
1
1
Certification
Work History
Faculty Assistant
Temp to Hire Position Via J&J Staffing
06.2024 - Current
- Provide general administrative support for assigned faculty and their research groups; onboard new group members and assist visitors.
- Make faculty & guest travel arrangements; prepare and process expense reimbursements and Concur Reports.
- Assist with sponsored research and grant submissions; collect and organize documents; assist with annual reports.
- Manage multiple faculty calendars, schedule appointments and meetings.
- Assist with financial reports and journals.
- Maintain webpage content and update group listservs.
- Use University systems and reports to provide accurate and up-to-date information.
- Provide assistance to research group members and visitors.
- Provide back-up assistance to other support staff in the department.
Events & Administrative Support Coordinator
Contract Position Via J&J Staffing Resources/CSML
01.2024 - 05.2024
- Managed logistics for departmental special events, including EMS reservations, event catering, set-up / break-down, facilities, and AV services.
- Maintained departmental events calendar.
- Organized spaces, materials and catering support for internal and guest speaker-focused meetings.
- Enhanced team productivity by providing comprehensive administrative support to colleagues on various projects.
- Oversaw CSML email requests and maintained accurate listserv, mailing, and rsvp lists.
- Monitored inventory to keep office stocked with resources necessary to function smoothly.
- Coordinated with Facilities for work orders and weekly maintenance.
- Researched, ordered, and inventoried CSML swag.
- Assisted with administrative duties, as needed.
Language Arts Instructor
Art Of Problem Solving Academy | Princeton
10.2020 - 05.2024
- Promoted critical thinking skills by incorporating problem-solving activities in daily lessons.
- Managed a diverse caseload of students with varying academic abilities, effectively differentiating instruction to meet all learners'' needs.
- Worked with administrators on behavioral issues to support needs of students.
- Developed strong relationships with parents through regular communication about student progress and areas for improvement.
- Participated in professional development opportunities, staying current on emerging trends in language arts education to better serve students.
Event & Office Coordinator
Princeton University
03.2023 - 10.2023
- Serve as primary department contact for PCLS, providing prompt assistance to faculty and students, and efficiently directing inquiries to appropriate personnel.
- Managed CONCUR expense reporting for Director of PCLS.
- Supported executive staff members & faculty with EMS calendar management, travel arrangements, and meeting coordination.
- Served as BAC/DAF to facilitate select and faculty access to PCLS office suites via CAC and SALTO systems.
- Orchestrated catering for receptions, presentations, workshops, and colloquia, including pre and post-event setup & breakdown.
- Managed routine ordering via Prime Marketplace for office inventory and other essential supplies.
- Provided administrative support to staff members, assisting with daily tasks as needed to promote productivity across the organization.
English Instructor
Berlitz Language Center | Princeton
11.2017 - 03.2019
- Designed and developed instructional activities using data from student learning style assessments
- Improved classroom engagement by implementing interactive teaching techniques and hands-on learning experiences.
- Educational coaching for business executives in Berlitz Business Communication fundamentals, creating instructional environment enabling achievement of personal and professional goals
- Developed lesson plans and adapted curriculum to meet individual needs of students
Team Leader
Wegmans | Manalapan
12.2010 - 09.2017
- Developed team members'' skills through targeted coaching sessions, resulting in improved individual performance.
- Leveraged data and analytics to make informed decisions and drive business improvements.
- Enhanced team productivity by implementing efficient work processes and regularly reviewing performance metrics.
- Maintained overall safe work environment with employee training programs and enforcement of safety procedures.
Event Manager
NASFT FANCY FOOD SHOW | Jacob Javits Center
04.2003 - 04.2010
- Managed logistics for multi-day events planning, including accommodations, transportation, and scheduling.
- Produced detailed proposals for events to document timelines, suppliers and budgets.
- Coordinated with kitchen or catering staff on delivery, timing and service style of food.
- Created detailed timelines and budgets for events to meet all deadlines.
- Recruited trained, and managed teams of volunteers to assist with event operations and logistics.
Education
Bachelor of Science - Human Resources Management
Western Governors University
Salt Lake City, UT05.2020
Culinary Degree - Culinary Arts
The Institute For Culinary Education
New York, NY05.2001
Associate in Applied Science - Communications Design
Fashion Institute of Technology
New York, NY06.1993
Skills
- Relationship Building
- Event Logistics Management
- Teamwork and Collaboration
- Problem-Solving
- Administrative Procedures
- Multitasking and Organization
- Adaptability
- Workflow Optimization
Technical Proficiencies
MS Office Suite
EMS
Concur
Prime Marketplace
LISTSERV
Google Workspace
Adobe Creative Suite
Canva
Certification
- Serv Safe
- TESOL/TEFL Certification
Timeline
Faculty Assistant
Temp to Hire Position Via J&J Staffing
06.2024 - Current
Events & Administrative Support Coordinator
Contract Position Via J&J Staffing Resources/CSML
01.2024 - 05.2024
Event & Office Coordinator
Princeton University
03.2023 - 10.2023
Language Arts Instructor
Art Of Problem Solving Academy | Princeton
10.2020 - 05.2024
English Instructor
Berlitz Language Center | Princeton
11.2017 - 03.2019
Team Leader
Wegmans | Manalapan
12.2010 - 09.2017
Event Manager
NASFT FANCY FOOD SHOW | Jacob Javits Center
04.2003 - 04.2010
Bachelor of Science - Human Resources Management
Western Governors University
Culinary Degree - Culinary Arts
The Institute For Culinary Education
Associate in Applied Science - Communications Design
Fashion Institute of Technology
- Serv Safe
- TESOL/TEFL Certification
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