P. Michelle Patton
Seabrook
Summary
Dynamic Office Manager and Bookkeeper with a proven track record at Elite Building Solutions, adept at streamlining operations and enhancing financial processes. Skilled in QuickBooks and Microsoft Office Suite, I excel in implementing efficient systems and fostering team collaboration, driving significant improvements in office management and financial reporting.
Overview
31
31
years of professional experience
Work History
Office Manager/Bookkeeper
Elite Building Solutions
Springdale
10.2021 - 04.2025
- Oversee and support all administrative and bookkeeping duties in the office and ensure that the office is operating smoothly.
- Manage office supplies inventory and place orders as necessary.
- Supervise Billing Coordinator.
- Receive and sort incoming mail and deliveries and manage outgoing mail.
- Develop office policies and procedures, and ensure they are implemented appropriately.
- Assist with office layout planning and office moves, and with managing and maintaining IT infrastructure.
- Manage office budget and all bookkeeping, A/P, A/R, Payroll, Sales and Payroll Taxes, Bank and Credit Card Reconciliation.
- Identify opportunities for process and office management improvements, and design and implement new systems.
- Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports.
Project Coordinator
Multi-Craft Contractors, Inc.
Springdale
10.2019 - 10.2021
- Project Accounting Coordinator, created contracts with vendors, customers and organize and set up job location with for techs.
- Assist with coordinating Project Management of Construction Jobs.
- Manage job project finances, contracts, costs and revenue.
- Process billing, draw requests and schedule of values, audit job cost and labor time.
- Coordinate with Project Manager and Corporate Accounting all financial reporting.
- Produce finance reporting and maintain files.
Project Analyst
GHD Environmental Services
Houston
11.2018 - 02.2019
- Coordinated with Project Managers to prepare plans for new projects, determining resource allocation, deliverable timelines, to creation of project in finance accounting software.
- Conduct feasibility analysis of budget and expenses to stay within budget.
- Monitored every step of the project with reference to cost estimates, overall plans, and deliverable deadlines.
- Created, monitored, and analyzed projects billing, budgets and collections to performance optimization.
Accounting Assistant/AIA Billing
Accountemps
Houston
04.2017 - 11.2018
- AIA billing for construction billing using a percentage of completed contract progress.
- Created conditional and unconditional lien waivers for billing and paying A/P and sub-contractors.
- Designed PowerPoint presentations for monthly meetings with top-level executives and project managers.
- Reconciled all expense accounts, including company credit cards, expense reports and bank reconciliation.
- Completed monthly reports detailing financial data for upper management.
- Processed all payroll entries and reports for 25 employees thru ADP Payroll.
Accounts Receivable & Accounts Payable Administrator
Outdoor Elements, LLC
Houston
10.2015 - 01.2017
- Performed day to day financial transactions including verifying, classifying, computing, posting and recording accounts receivable data.
- Prepared bills, AIA pay applications, invoices and bank deposits for contracted accounts.
- Reconciled the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
- Verified discrepancies and resolved clients’ billing issues.
- Facilitated swift payments of invoices due to the organization by sending bill reminders and contacting clients with outstanding accounts.
- Generated financial statements and reports detailing accounts receivable status.
- Maintained Subcontractor and vendor agreements, insurance (COI) and payments.
- Processed vendor lien waivers and company conditional and unconditional waivers.
Executive Assistant to President
TransMontaigne Product Services, Inc. (TPSI)
Fayetteville
11.1996 - 11.1998
- Company Overview: Oil Company
- Executive assistant to the President and Chief Operating Officer of TransMontaigne Product Services, Inc.
- Developed an administrative position from secretarial duties to managerial responsibilities.
- Specified software and implemented procedures to enable companywide electronic coordination of upper management travel, schedules, itineraries and calendars.
- Served as liaison to the President and Chief Executive Officer of TransMontaigne Inc. for TPSI’s administrative tasks.
- Created and organized presentations for potential and existing customers as well as special events.
- Ensured corporate and federal mandated reports and records submissions were met or exceeded.
- Regularly maintained control of sensitive and confidential information and files.
- Promoted to assistant broker, managing Exchange of Futures for Physicals (EFP’s) energy commodity trading transactions.
- Coordinated with New York Mercantile Exchange (NYMEX) brokers of EFP trades and ensured transactions were completed and balanced with brokers, traders and corporate customers.
- Organized and managed the conversion of a conventional office to highly structured state of the art energy commodities trading room – including physical arrangement, selection, specification and purchase of necessary hardware and software, furniture/supplies and training of personnel.
- Supervised administrative support personnel.
- Oil Company
Executive Assistant to Senior Vice President of Finance
J.B. Hunt Transport, Inc.
Lowell
11.1993 - 11.1996
- Assistant to the Senior Vice President of Finance.
- Assisted in the preparation of mandatory SEC documentation.
- Coordinated the Treasury Annual Finance Presentations and Corporate Annual Bond and Equity Presentations for financiers, bankers and customers.
- Coordinated special events for customers and special interest groups.
- Assisted with daily cash operations for parent company and subsidiaries, including borrowing of daily cash, electronic payments and wire transfers.
- Assisted with opening of bank and brokerage accounts for both parent company and subsidiaries and in the preparation of Debt Covenant Compliance documentation.
- Assisted the Secretary and Assistant Secretary of the parent company and its subsidiaries in maintaining corporate documents.
- Concurrently, assisted Senior Vice President and partners with the management of daily operations of a personal joint venture capital company.
Education
Accounting - business
San Jacinto College
Pasadena, TX05.2015
Business Management Classes -
San Jacinto College
Pasadena, TX08.2014
QuickBooks Pro for Business -
Community College
11.2006
Bookkeeping - Diploma
Penn Foster Online Career School
11.2006
Principals of Accounting -
NW Ark Comm. College
01.1999
Skills
- Microsoft Office Suite
- BST
- AS400
- Oracle
- JD Edwards
- Sage
- Great Plains
- QuickBooks Pro
- QuickBooks Premier
- ADP
- SAP
- VisionPlanner
- Online Bank Cash Management
- Internet Explorer
- Adobe Acrobat
- Electronic data interchange (EDI)
- Invoice online (IOL) billing
Training
- 01/01/97, MS Office Learning Solutions Partner – MS Professional Suite: Excel-Advanced, Word-Advanced, Outlook-Advanced, PowerPoint-Advanced, Access-Intermediate
- 01/01/99, NW Ark Comm. College – Principals of Accounting
- 10/01/06, Community College – QuickBooks Pro for Business – Certificate
- 11/01/06, Penn Foster Online Career School – Bookkeeping - Diploma
- 08/01/14, San Jacinto College – Business Management Classes
Skills - Computer And Technology
- Microsoft Office Suite (Word, Excel, Access, PowerPoint, Outlook)
- BST
- AS400
- Oracle
- JD Edwards
- Sage
- Great Plains
- QuickBooks Pro & Premier for Business - Construction
- Enterprise and Intuit
- ADP for payroll
- SAP
- VisionPlanner
- Online Bank Cash Management
- Internet Explorer
- Adobe Acrobat
- Electronic data interchange (EDI)
- Invoice online (IOL) billing
Timeline
Office Manager/Bookkeeper
Elite Building Solutions
10.2021 - 04.2025
Project Coordinator
Multi-Craft Contractors, Inc.
10.2019 - 10.2021
Project Analyst
GHD Environmental Services
11.2018 - 02.2019
Accounting Assistant/AIA Billing
Accountemps
04.2017 - 11.2018
Accounts Receivable & Accounts Payable Administrator
Outdoor Elements, LLC
10.2015 - 01.2017
Executive Assistant to President
TransMontaigne Product Services, Inc. (TPSI)
11.1996 - 11.1998
Executive Assistant to Senior Vice President of Finance
J.B. Hunt Transport, Inc.
11.1993 - 11.1996
Accounting - business
San Jacinto College
Business Management Classes -
San Jacinto College
QuickBooks Pro for Business -
Community College
Bookkeeping - Diploma
Penn Foster Online Career School
Principals of Accounting -
NW Ark Comm. College
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