POLINA IKAEVA
Forest Hills
Summary
Proactive and goal-oriented professional with excellent time management and problem-solving skills. Known for reliability and adaptability, with swift capacity to learn and apply new skills. Committed to leveraging these qualities to drive team success and contribute to organizational growth.
Overview
14
14
years of professional experience
Work History
Office Coordinator & Administrative Assistant
Sumeru Equity Partners
04.2024 - Current
- Providing high-level executive support to the two Principals and Vice President from the invetment team.
- Overseeing vendor relationships, negotiating contracts to ensure cost-effective service procurement.
- Organizing calendars, scheduling meetings, and facilitating audio/video conference calls.
- Coordinating conference room logistics, including setup and cleanup after meetings.
- Arranging complex domestic and international travel itineraries, with attention to detail.
- Pleasantly welcoming visitors, answering phone calls, and maintaining the front reception desk.
- Assisting with the planning of special events by arranging catering services, securing venues, and ordering promotional materials.
- Keeping office equipment functional and supplies well-stocked to promote efficient operations.
Office Manager
Christian Dior Couture
08.2021 - 04.2024
- Enhanced office aesthetics and functionality by overseeing the reception area, kitchen, and showroom environments.
- Acted as the primary liaison for all maintenance and repair needs, ensuring a safe and well-maintained workplace.
- Developed and implemented office security protocols, managing visitor access, and compliance with safety regulations.
- Planned and executed corporate events, successfully managing logistics for both onsite and offsite gatherings.
- Cultivated and maintained strong relationships with vendors, optimizing supply management, and service quality.
- Oversaw financial operations, including expense account management and invoice processing, ensuring budget adherence.
General Store Manager
Jimmy Choo
10.2014 - 07.2017
- Directed all aspects of store operations, including recruiting, onboarding, and training staff, to deliver exceptional customer service.
- Conducted regular inventory audits and financial reconciliations, achieving and exceeding sales targets through strategic management.
- Implemented visual merchandising standards, enhancing the shopping experience, and driving sales.
Department Sales Manager
Henri Bendel
10.2012 - 10.2014
- Developed and executed innovative marketing strategies to increase brand awareness, and drive revenue growth.
- Monitored sales performance and adjusted pricing strategies to maximize profitability.
Assistant General Manager
Kate Spade
02.2012 - 10.2012
- Trained and mentored new employees on company protocols and customer service excellence, resulting in improved team performance.
- Analyzed daily operations to identify areas for improvement, increasing overall efficiency.
Education
Associate of Applied Science - Graphic Communications
Katharine Gibbs School
New York, NY06.2001
Skills
- Office administration and scheduling
- Travel coordination
- Reception management
- Client relationship management
- Vendor engagement
- Event planning
Languages
English
Full Professional
Russian
Native/ Bilingual
Timeline
Office Coordinator & Administrative Assistant
Sumeru Equity Partners
04.2024 - Current
Office Manager
Christian Dior Couture
08.2021 - 04.2024
General Store Manager
Jimmy Choo
10.2014 - 07.2017
Department Sales Manager
Henri Bendel
10.2012 - 10.2014
Assistant General Manager
Kate Spade
02.2012 - 10.2012
Associate of Applied Science - Graphic Communications
Katharine Gibbs School