Polina Shapoval
Dallas,TX
Summary
Organized and mission-driven advancement coordinator with a background in nutrition and experience coordinating events, engaging donors, and supporting nonprofit initiatives.
Overview
12
12
years of professional experience
1
1
Certification
Work History
Sr. Advancement Coordinator
Elwyn (Non Profit)
01.2023 - 07.2025
- Planned and execution of events, managing logistics including room setup, A/V needs, catering, shipping, contracts, permits, and on-site coordination.
- Built and managed vendor relationships, negotiated contracts, tracked deliverables, and ensured alignment with budget and event goals.
- Maintained and reconciled event budgets, submitted invoices
- Worked closely with the marketing team to develop digital and print collateral for events
- Supported donor engagement efforts by coordinating event-related communications, managing follow-ups, and assisting with donation inquiries and reporting.
- Supervised volunteers during events and campaigns, ensuring seamless execution and professional representation of the organization.
HR Manager
Home Alliance
08.2018 - 11.2022
- Consistently recruited excellent staff by closing more than ten positions in month and worked with more than 50 oversees people and supported them every day.
- Maintained smooth onboarding.
- Resolved conflicts through positive and professional mediation and carried out necessary administrative duties.
- Conducted performance and wage reviews.
- Developed clear policies and established company org structure by making changes based on needs.
- Created clear and concise reports and gave helpful and engaging presentations.
- Handled workplace investigations, disciplinary, and termination procedures and maintained employee and workplace privacy.
- Supported CEO with all requests every day and organized events for employees.
Catering Supervisor
Sharon Catering
04.2016 - 04.2018
- Organized up to 3 events per day and managed staff schedule.
- Worked with event manager and staff to book events and organized events in different places around city (Hotels, Houses, Schools, etc.) and provided excellent customer service during event.
- Outlined all event needs, such as event setup, necessary transportation, venue location, vendors, and food and drink menus. Maintained inventory levels and restocked as and when required.
- Communicated with on-site staff through clear banquet event orders to ensure event logistic needs were met
Banquet Manager
Radisson Blu
03.2013 - 02.2016
- Delegated tasks to staff members to maximize production under tight deadlines, helped with new hires and employees' training, and educated staff on proper event procedures.
- Created ideas for special events with follow-up tasks, including venue selection, content & schedule coordination, F&B orders, venue specs, etc.
- Helped with all aspects of assigned events, including checking availability & securing venue, obtained quotes from florists, entertainment brokers, rental furniture, games/activities, etc.
- Worked with events department leader to develop event materials that enhanced event experience and prepared purchase orders, reconciled invoices, and coordinated with A/P Department for vendor payments and credits.
- Organized banquet storage and surrounding areas to facilitate access to products and materials.
- Ordered supplies and audiovisual equipment and ensured appropriate décor to meet client's quality expectations, confirmed that after end room is ready for next event.
Education
Bachelor - Hospitality Business
Russian-British Institute of Management
07-2013
MBA - Nutrition
National Academy of Nutritional
Online07-2025
Skills
- Problem Solving
- Multitask and Work in Fast Paced Environment
- Organizational Skills
- Dedication to Client Service
- Solutions-Oriented
- PC (Windows & Mac OSX) MS Excel, MS Word, MS PowerPoint, MS Access, Slack, Power BI, Time Doctor, Google Drive
- Donor Perfect
- Constant Contact
- Intel Agree
Certification
LIFESTYLE AND WEIGHT MANAGEMENT SPECIALIST
Languages
Russian
English
Timeline
Sr. Advancement Coordinator
Elwyn (Non Profit)
01.2023 - 07.2025
HR Manager
Home Alliance
08.2018 - 11.2022
Catering Supervisor
Sharon Catering
04.2016 - 04.2018
Banquet Manager
Radisson Blu
03.2013 - 02.2016
Bachelor - Hospitality Business
Russian-British Institute of Management
MBA - Nutrition
National Academy of Nutritional
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