Polly Stevenson Duddy
New York,USA
Summary
Resourceful Recruiting Associate recognized for driving high productivity and streamlining recruitment processes. Proficient in candidate sourcing, interview coordination, and fostering relationships with key stakeholders. Demonstrates exceptional communication, problem-solving, and adaptability skills, thriving in fast-paced environments while implementing innovative talent acquisition strategies.
Overview
7
7
years of professional experience
Work History
Research Associate
WHITNEY PARTNERS
New York, USA
02.2024 - Current
- Participated in team meetings to discuss current recruitment initiatives.
- Managed inventory and supplies to ensure materials were available when needed.
- Updated and maintained databases with current information.
- Identified potential candidate leads for Investment Banking team through thorough research.
- Regularly updated and maintained employee resources.
- Utilized Boolean search strings to identify passive candidates online.
Executive Research Assistant
WHITNEY PARTNERS
New York, USA
01.2022 - 02.2024
- Coordinated interviews between hiring managers and prospective employees.
- Organized training and development sessions to enhance employee skills and performance.
- Facilitated employee relations by addressing inquiries and resolving workplace issues.
- Oversaw CEO's calendar appointments, travel bookings, and call management.
- Partnered with Investment Banking to update and distribute reports to team members, office staff, and clients.
- Streamlined operations by coordinating efforts across Investment Banking, leadership, and Asset Management departments.
Administrator/Assistant
SOTHEBY’S INTERNATIONAL REALTY
New York, USA
05.2021 - 08.2021
- Prepared invoices detailing listing costs and commissions.
- Provided managing companies, transfer agents, and brokerage staff with all due diligence paperwork during the pre-sale, sale, and post-sale process.
- Assisted in generating and compiling cost market analysis reports for clients.
- Provided exceptional client service to all clients and cooperating brokers.
- Liaised with the marketing team in the creation and distribution of marketing materials.
- Scheduled and managed appointments for executive staff, ensuring efficient use of time.
Front Office Coordinator
SOTHEBY’S INTERNATIONAL REALTY
New York, USA
11.2019 - 03.2021
- Provided administrative support to over 182 brokers, staff, and assistant brokerage managers.
- Generated all sales contracts and sales documentation upon request.
- Prepared and distributed weekly sales emails to all office brokers and staff.
- Organized and recorded all office expenses.
- Provided superior client service skills related to all front desk activities.
- Monitored inventory levels of office supplies and placed orders when necessary.
Post-Sale Administrator
SOTHEBY’S
New York, USA
03.2018 - 03.2019
- Provided exceptional client services relating to all post-sale activities.
- Reconciled all financial reports of over-the-counter client payments (checks, credit cards, money orders, etc.). And daily reconciliation of financial reports.
- Ensured that all transactions met company compliance regulations and sales tax.
- Liaised with operation teams to ensure timely and appropriate delivery of property.
- Worked with specialty departments, business areas, and operations to respond to client issues.
- Assisted the Vice President of Post-Sales Services and the shipping manager.
Education
BA - Art History, French
Hobart and William Smith Colleges
Geneva, NY05.2017
Skills
- Presentation Software Proficiency
- Outlook
- Excel
- Google Suite
- Collaborative Teamwork Skills
- Client Engagement Expertise
- Independent work
- Teamwork
- Research and analysis
- CRM Data Management
- Project Coordination
- Calendar Management Skills
- Data collection
Affiliations
- Marathon Runner
- Avid cook
- Tennis
- Volunteering
Timeline
Research Associate
WHITNEY PARTNERS
02.2024 - Current
Executive Research Assistant
WHITNEY PARTNERS
01.2022 - 02.2024
Administrator/Assistant
SOTHEBY’S INTERNATIONAL REALTY
05.2021 - 08.2021
Front Office Coordinator
SOTHEBY’S INTERNATIONAL REALTY
11.2019 - 03.2021
Post-Sale Administrator
SOTHEBY’S
03.2018 - 03.2019
BA - Art History, French
Hobart and William Smith Colleges
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