Ponice A. Woodson
Fairborn,Ohio
Summary
Interested in growing with a successful organization.
My Extensive background in customer service, and administrative support has given me the ability to effectively communicate with all level of individuals, to efficiently manage time and to effortlessly prioritize tasks.
Overview
10
10
years of professional experience
Work History
Administrative Assistant III - Sr. Management Analyst
CORE4CE (formerly AZIMUTH CORP)
06.2023 - Current
- 40 hours weekly
- Coordinate, perform, and manage tasks and activities in direct support of branch chief, and research team leaders to include office management, human resources, staff support, contracting, official mail, and a variety of other services and taskers
- Perform clerical and support administrative duties, including team member collaboration on assignments/projects, division electronic records management ad hoc, and meeting support
- Manage processes and activities to support organizational communications, including correspondence preparation, distribution, suspense tracking, workflow management, electronic mail management, content management, and other related duties
- Receive, compile, interpret visual, audio, verbal, written, and electronic communication, documents, and other materials as related to organization to include newsletters and other publicly viewed content
- Maintain and provide personnel services and other human resource-related functions for Branch to ensure accuracy of information/tracking in database systems, as related to manpower, summer interns and branch rosters
- Manage databases for the storage, modification, and retrieval of information to produce reports, answer queries, and record transactions
- Review and upload written, photographed, illustrated, and electronic material related to research publications
- Manage timeliness, accuracy, and maintenance of work units, technical reviews and other content to be published - STINFO reviews and SP&R reviews and submissions
- Maintain historical document repositories for reference and research – ARP Records Management duties
- Collaborates with team members on the assignments, projects and problems to be solved and deadlines to be met
- Monitors and reports on status of work, checking work in process, and uses available tools to ensure compliance
- Responds to customer support needs promptly and efficiently by providing guidance and accurate information to leadership
- Visitor Base Pass, eSAAR and CAC coordination and scheduling
- ATAAPS Timekeeping
- Records Management duties
Administrative Assistant
AAA CLUB ALLIANCE
05.2021 - 06.2023
- 40 hours weekly
- Greet visitors and prospective drivers; provide direction
- Organize and maintain files and databases in a confidential manner
- Manage communication including emails and phone calls
- Provide a high level of CMR to maintain member and driver satisfaction
- Screen phone calls, redirect calls, and take messages
- Record and maintain data/files regarding all vehicles, such as mileage, maintenance, registration
- Vehicle maintenance scheduling
- Oversee Driver Qualification files for all DOT and non-DOT drivers
- Enter Driver Qualifications and Violations into First Advantage system
- Assist HR with new hire documents
- Responsible for all employees’ files
- Invoice reconciliation
- Cash Operations for banking reconciliation
- Electronic Check Cashing
- Receive deliveries; sort and distribute incoming mail
- Maintain and order office supplies
Senior Administrative Assistant III
SIERRA NEVADA CORPORATION
11.2018 - 05.2021
- 40+ hours weekly
- Responsible for self-direction due to hybrid work environment
- Maintained schedules/calendars/appointments for multiple senior leadership staff members
- Responded to all external and internal queries promptly and efficiently
- Typed memos and correspondence as needed
- Planning and execution of on/off site catering and meetings
- Create/edit spreadsheets in Excel related to day-to-day operations for business unit
- Collaboration with administrative staff via SharePoint/Teams
- Planned, and organized domestic and international travel
- Reconciled and submitted expenses associated with travel
- Preparation and submission of purchase requests (PR)
- Monitored and proactively maintained office supplies
- Submitted facilities and equipment repair request
- Back-end HR assistance with new hire/new employee orientation
Office Coordinator/Administrative Assistant
TEAMHEALTH | Physician Services
04.2017 - 11.2018
- 40 hours weekly
- Provided direct administrative support to Senior Vice President, Medical Directors as well as to co-workers in a hybrid work environment
- Responsible for typing clear, concise, emails, memos, correspondences to various individuals within and outside of the organization
- Planning and scheduling meetings, and other appointments; including luncheons, dinner parties, and other events for executive leadership
- Maintenance of schedules/calendars
- Responsible for corporate travel and guest arrangements
- Aided with the basic preparation, routing, tracking and filing of contracts, amendments and term proposals to support various departments in the organization, such as Correctional Medicine, Managed Care and Government Relations
- Assisted Accounts Receivable with the management of incoming invoices, checking for accuracy, and payment distribution
- Responsible for Records Management; physical records and digital information
- Responsible for the purchase of office and correctional facility supplies
- Distribution of incoming and outgoing mail and FedEx
Administrative Technician
88th MEDICAL GROUP - Wright-Patterson Air Force Base
07.2016 - 04.2017
- 40 hours weekly
- Greeted patients and clinic visitors in person or via phone; answered all questions/inquiries pertaining to confidential medical information
- Registered new patients, updated existing patient demographics by collecting detailed information including personal, financial, and insurance information
- Facilitated patient flow through notification to provider(s) of patients' arrival; advised of delays/cancellations
- Records and information management; identifying, classifying, storing, securing, retrieving, tracking and destroying, permanently preservation of records
- Protected patient confidentiality, by securing all PHI through records and informational management
Medical Support Assistant
88th MEDICAL GROUP - Wright-Patterson Air Force Base
05.2015 - 07.2016
- 40 hours weekly
- Independent organization of daily tasks
- Reviewed and processed medical data and charts
- Obtained infant birth information; average of 48 births monthly
- Delegate for entering information into the IPHIS Ohio database, which updated and completed state
- Vital Statistics Information
- Accountable for mail-out of all hearing screens and hard copy birth certificates within a dedicated time
- Consulted with physicians and various pediatric department personnel for review/signature of birthing documents
- Management of databases, storage, distribution, and destruction of proprietary information on patients
- Conducted end-of-the-month processes; tasks included tallying Labor Log for types of births and maintaining WMS reports files
- Through understanding of all HIPPA standards and regulations
Education
Bachelors - Business Administration
DeVry University
08.2017
Skills
- ATTAPS Timekeeping
- Concur Travel/Expense
- WU/EDA/WAWF
- AFRIMS
- ARP - Records Management
- /Microsoft Office Suite Advanced
- Google Workspace Advanced
- SharePoint
- Teams
- Office Equipment
SECURITY CLEARANCE
- Secret
- US Citizen
Timeline
Administrative Assistant III - Sr. Management Analyst
CORE4CE (formerly AZIMUTH CORP)
06.2023 - Current
Administrative Assistant
AAA CLUB ALLIANCE
05.2021 - 06.2023
Senior Administrative Assistant III
SIERRA NEVADA CORPORATION
11.2018 - 05.2021
Office Coordinator/Administrative Assistant
TEAMHEALTH | Physician Services
04.2017 - 11.2018
Administrative Technician
88th MEDICAL GROUP - Wright-Patterson Air Force Base
07.2016 - 04.2017
Medical Support Assistant
88th MEDICAL GROUP - Wright-Patterson Air Force Base
05.2015 - 07.2016
Bachelors - Business Administration
DeVry University
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