Porcia Ruiz
Los Alamitos,California
Summary
Persistent leader eager to lead and grow organizations. Skilled in strategic planning, problem-solving, and communication with good understanding of business principles, project management and team leadership. Collaborative with relentless work ethic.
Overview
5
5
years of professional experience
Work History
Executive Director
SYA Foundation
05.2020 - 12.2021
- Aligned department vision, goals, and objectives with company strategy to achieve consistently high results.
- Developed and implemented organizational strategies to achieve set goals and objectives and secured long-term success.
- Worked closely with organizational leadership and board of directors to guide operational strategy.
- Exercised appropriate cost control to meet budget restrictions and maximize profitability.
- Created promotional materials and provided insightful information to social media, websites and print media to educate public.
- Monitored compliance with laws and regulations to protect organization from legal liabilities and penalties.
- Built relationships with donors, government officials and other organizations to secure funding and support for organization.
- Communicated business performance, forecasts and strategies to investors and shareholders.
- Analyzed industry trends and tracked competitor activities to assist in decision making.
- Represented organization at industry conferences and events.
- Collaborated with legal, accounting and other professional teams to review and maintain compliance with regulations.
- Advocated for organization and company mission to raise awareness and support.
- Wrote funding requests and grant applications to obtain additional funds for operating needs.
- Contacted corporate representatives, government officials or community leaders to increase awareness of organizational causes and raise funds.
- Conducted research to identify goals, net worth and charitable donation history related to potential donors, potential investors or general donor markets.
- Used strong analytical and problem-solving skills to develop effective solutions for challenging situations.
- Demonstrated leadership skills in managing projects from concept to completion.
Administrative Program Manager
SYA Foundation
09.2018 - 04.2020
- Handled daily scheduling tasks and provided administrative support for entire nonprofit.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Drafted agendas, recorded minutes and generated documents to facilitate meetings.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Monitored project progress and effectiveness, identified risks and took corrective action as needed.
- Reviewed client feedback and applied data to identify program deficiencies and potential improvements.
- Developed innovative business plans to accommodate unique population served.
- Maintained compliance with state and federal requirements to retain nonprofit status.
- Supervised up to 6 psychological intervention programs per year.
- Developed and implemented project plans and budgets to ensure successful execution of psychological intervention programs.
- Made strategic decisions regarding future communities and demographics that would be served.
- Met with stakeholders and maintained productive relationships.
- Facilitated workshops to collect project requirements and user feedback.
- Sourced, vetted and managed vendors needed to accomplish project goals and negotiated contracts.
- Scheduled and facilitated meetings between project stakeholders to discuss deliverables, schedules and conflicts.
- Reported regularly to board members at monthly meetings on project budget, progress and technical problems.
- Input financial data and produced reports using Quickbooks, and worked with accountant to develop efficient financial procedures and records.
- Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
- Coordinated with external auditors to resolve discrepancies including two major state mandated audits with representatives from the Department of Defense.
- Worked very closely with accounting firm to ensure financials aligned with requirements of state nonprofit organizations, overseeing insight for state audits.
Project Manager
Unique Investment Corporation
03.2017 - 12.2017
- Worked with partners to develop CBD products and managed projects from procurement to commission.
- Evaluated and contributed to creative team ideas and translated into actionable project plans.
- Monitored industry trends to keep creative materials fresh and engaging.
- Managed workloads of designers, illustrators and other team members to optimize productivity and timeliness of task completion.
- Worked with web designer to create online store for products.
Education
Bachelor of Arts - Psychology
California State Dominguez Hills
Carson06.2017
Skills
- Mission and Vision
- Program Monitoring
- Project Oversight
- Strategic Planning
- Strategic Fundraising
- Grant Submissions
- People and Culture
- Adaptable and Flexible
- Approachable and Outgoing
Timeline
Executive Director
SYA Foundation
05.2020 - 12.2021
Administrative Program Manager
SYA Foundation
09.2018 - 04.2020
Project Manager
Unique Investment Corporation
03.2017 - 12.2017
Bachelor of Arts - Psychology
California State Dominguez Hills
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