Portia Figures
Wichita,KS
Summary
Energetic Administrative Coordinator dedicated to assisting highly effective administrative teams and managing office operations with efficiency and grace. Excellent communication and relationship-building skills with proficiency in Word, Excel, and Google Docs.
Overview
14
14
years of professional experience
Work History
Administrative Coordinator
Ascension Via Christi St Joseph
03.2022 - Current
- Worked closely with others to accomplish timely invoicing and accounts receivables.
- Assisted managers and Directors with special projects to complete all tasks by deadlines.
- Coordinated and scheduled meetings and appointments to keep organization running smoothly.
- Managed and maintained electronic and paper-based filing systems to keep essential documents and information easily accessible and organized.
- Monitored and ordered office supplies to keep office stocked with resources necessary to function smoothly.
- Managed calendars, scheduled appointments, for all support staff, ie: Managers and Directors.
- Greeted visitors with professionalism and enthusiasm to provide support and direct guests to appropriate department.
- Provided administrative support to all staff members through organization skills and attention to detail.
- Developed strong working relationships with vendors, while ensuring timely delivery of goods or services.
- Completed bi-weekly payroll for multiple departments.
- Organized spaces, materials and catering support for all internal meeting and events .
- Provided backup to assisting the former Executive Assistant to step in to assist with various tasks whenever employee was absent or at lunch.
- Organized meetings for managers and Directors and coordinated availability of conference rooms for participants.
- Facilitated smooth day-to-day operations by anticipating needs, proactively addressing potential issues, and efficiently resolving problems as they arose.
Coordinator / Health Screener
Ascension Via Christi St. Francis
07.2021 - 03.2022
- Improved team productivity with regular communication and progress updates, fostering a collaborative work environment.
- Enhanced operational workflows by maintaining well-organized documentation systems and updating records accurately as needed.
- Coached employees through day-to-day work and complex problems.
- Oversaw scheduling, ensuring each campus was staffed during peak times of the day.
- Assisted in recruitment efforts, coordinating interviews and managing onboarding activities for new hires effectively.
- Completed bi-weekly payroll for all employees.
- Actively participated in onboarding new hires, while teaching new hire classes for health screening procedures.
Health Screener
Ascension Via Chrsiti St Teresa
02.2021 - 07.2021
- Maintained a clean and organized work environment, ensuring compliance with infection control protocols.
- Contributed to a positive team environment by collaborating effectively with colleagues and sharing knowledge as needed.
- Disinfected tools, equipment and surfaces between patients.
Retail Selling Specialist
Dillards
03.2010 - 03.2020
- Consistently met or exceeded individual sales goals.
- Increased sales by effectively communicating product features and benefits to customers.
- Participated in regular training sessions to stay current on industry trends and new product offerings.
- Assisted in inventory.
- Created customer satisfaction by providing personal shopping experiences.
- Contributed to the successful launch of new product lines by executing strategic merchandising plans.
- Served as a brand ambassador, representing the company positively both in-store and at off-site events.
- Participated in promotional events, around new arrivals and seasonal collections.
- Developed loyal client base by building strong relationships with repeat customers.
- Provided fashion advice to customers seeking help on personal style choices or special occasion outfits.
- Worked with visual merchandisers to create displays that drove foot traffic into the store.
Education
No Degree - Medical Assisting
Wichita Area Technical College
Wichita, KSHigh School Diploma -
Metro Meridian
Wichita, Ks05.2003
Skills
Attention to Detail
Data Entry
Time Management
File Organization
Office Administration
Meeting planning
Documentation and Recordkeeping
Inbound phone call handling
Scheduling appointments
Office inventory management
Calendar Management
Proficient in Google, Word, and some Excel
Workload Management
Timeline
Administrative Coordinator
Ascension Via Christi St Joseph
03.2022 - Current
Coordinator / Health Screener
Ascension Via Christi St. Francis
07.2021 - 03.2022
Health Screener
Ascension Via Chrsiti St Teresa
02.2021 - 07.2021
Retail Selling Specialist
Dillards
03.2010 - 03.2020
No Degree - Medical Assisting
Wichita Area Technical College
High School Diploma -
Metro Meridian
Similar Profiles
Megan AdcockMegan Adcock
Certified Patient Care Technician at Ascension Via Christi St. JosephCertified Patient Care Technician at Ascension Via Christi St. Joseph
Brianna ArcherBrianna Archer
Nurse Intern at Ascension Via Christi St. JosephNurse Intern at Ascension Via Christi St. Joseph
ALYCIA NELSONALYCIA NELSON
Registered Nurse (Charge RN) at Ascension Via Christi St. JosephRegistered Nurse (Charge RN) at Ascension Via Christi St. Joseph