Prasanth Kaippallil
Doha
Summary
Results-driven candidate with successful track record of providing administrative support in busy office environments. Adept at handling multiple projects and prioritizing tasks.
Overview
16
16
years of professional experience
1
1
Certification
Work History
Security & Medical Admin Officer
China Eleventh Chemical Construction WLL
08.2022 - Current
- Preparing Weekly Training List and documents of Employees for Safety Induction.
- Arranging Transportation and Training for employees.
- Arranging Transportation to employees for the weekly recreation activities.
- Maintaining Training Records of Employees .
- Preparing and processing Mobilisation forms and Training Passports and Craft Passports of the employees.
- Update and maintain patients’ health records.
- Assist patients with initial paperwork.
- Responsible for Camp related activities like sending email for check in a employee and check out an employee and maintaining employees list staying the camp.
- Applying new Project ID of employees after their Training completion and renewal of Project IDs.
- Returning the Expired and Valid Project IDs back to the client for the employees who are demobilized from the site.
- Coordinate with Lifting Specialist of the Client regarding Approval of the Crawler Crane Operators , Riggers , Lifting Supervisors, Rig Machine Operators, Forklift Operators, Manlift Operators, Telehandler Operators by preparing their Competent Personal Appointment Letters.
- Coordinate with taking approvals of Equipment operators documents to start their training with the client Equipment Coordinator.
- Coordinate with the Scaffolding Specialist of the client regarding the approval of Scaffolders and Scaffolding Inspectors by preparing their Competent Personal Appointment Letters.
- Applying Craft Training passports for the employees working in the site.
- Notifying Subcontractors and other Employees Regarding the Expiry of their Project IDs
- Handling Transportation related activities related to camp and site and office.
- Preparing and Maintaining Monthly Payroll of the employees.
- Arranging QG medicals for the new employees and sending and maintaining the reports send to the client.
- Coordinating the Security department of the client and preparing Checklist for Alcohol Tests for Drivers and Equipment operators in the site.
- Responsible for conducting daily alcohol check for the site drivers and Equipment Operators in the absence of Security Coordinator.
- Order necessary office supplies.
- Maintaining QG Medical Record of the Employees.
- Sending new employees QG medical records to Client Doctor for review and to get Fit to Work Approval.
- Keeping records & Informing employees with chronic symptoms like High BP/Hypertension, Sugar for monthly check-ups.
- Answer queries from client doctors, nurses and Employees.
HR & Administration Clerk
Al Sarooj Group LLC
03.2013 - 01.2022
- Framing new HR policies & procedures for the company; formulating & implementing recruitment guidelines and processes.
- Received and routed business correspondence to correct departments and staff members.
- Providing effective HR leadership to the business for implementation of HR strategies in-line with business requirements.
- Preparing job descriptions, advertising vacant positions, and managing the employment process.
- Preparation and processing new visas and expired Visas, ID Cards & Medicals of employees.
- Preparing and processing Medicals and ID cards both for the Employees in new visas and for expired visas.
- Coached new employees on administrative procedures, company policies and performance standards.
- Preparing and processing Annual leave applications of employees of the company going on annual leave and employee visa cancellation and calculating Leave Eligibility.
- Processing documents required for renewal of Filling Station Licenses coordinating with the Company PRO.
- Checking all the clauses mentioned in the filing station contracts of Shell Marketing, Al Maha & Oman Oil SAOG and submitting to the GM for his final review and initials for signature from the Group Chairman.
- Preparing documents needs to be claimed with the Insurance Company's and coordinating for the same.
- Interacted with customers by phone, email or in-person to provide information.
- Handled incoming phone calls and answered questions from callers. Documented all types contract paperwork, expenses and resource utilization for accurate and compliant recordkeeping.
- Preparing Site Staffs Handing Over reports with the help of Site Controllers a Site Staff went on Annual leave or resigned.
- Communicating with staff about issues affecting their performance.
- Conducting exit interviews.
- Preparing reports regarding number of new employees hired, cost incurred in hiring new employees, salary disbursed, Incentive disbursed, PF, number of employees resigned etc.
- Preparing Employees and staffs performance appraisals. Conducting Employees satisfaction surveys every year.
- Assisting in yearly ISO revaluation.
- Solving all Embassy related works related to the employees like any kind of Labour complaints from the embassy along with the management.
- Arranging and processing all documents related to any deceased employee.
- Developing salary certificates, experience certificates and salary transfer certificate for the employees.
- Arranging and solving query's regarding employees Accommodation and Transportation.
- Solving Employees grievances on their Annual Leave or Emergency Leave, Salary, Visa and ID card renewal related issues.
- Performing day-to-day administrative tasks such as Organize & Maintaining information files & databases in a confidential manner and processing paperwork's.
- Providing information to supervisors, co-workers, and subordinates by telephone, in written form, email, or in person.
- Composing and distributing inter-departmental memorandums (e-mail, documentary and voice) ensuring timely delivery and receipt of important information while at the time maintaining confidentiality.
- Performed secretarial work in the absence of the Secretary of GM while he is on leave like Drafting and sending mails, checking appointments of the GM, taking appointments from the visitors who wants to meet GM, Making LPO and International PO, Ticket Booking and Hotel bookings for GM etc.
- Maintaining all documents/ files both manually and electronically. Maintain and order office & Pantry supplies.
- Making domestic & international flight & hotel bookings of employees.
- Assisting the Accounts Department by maintaining the employees' records like Rejoining reports from annual leave or Emergency Leave, Newly Joined Employees, Terminated & Resigned Employees list.
- Typing letters, statements, schedules and general correspondence.
- Directing and managing the HR functions including employee communications, administration, employee relations and unemployment, worker management, employee's welfare, grievance management, performance appraisal, induction and so on.
- Updating crude oil price (Oman Crude, Brent crude & WTI Crude) Preparing monthly closing stock on fuel sales in the filling stations. Preparing fuel incentive received to the employee on monthly basis on the basis of target set by Shell Marketing SAOG.
- Assisting in preparing files and other documents for yearly ISO revaluation of the company.
- Renewal & updating Insurance and Mulkias (Vehicle registration) of company-maintained vehicles in the database.
- Reduced errors in data entry tasks through diligent attention to detail and thorough verification procedures.
HR & Administration Assistant
Altaher Group LLC
01.2009 - 02.2013
- Framing new HR policies & procedures for the company; formulating & implementing recruitment guidelines and processes.
- Providing effective HR leadership to the business for implementation of HR strategies in-line with business requirements.
- Preparation and processing new visas and expired Visas, ID Cards & Medicals of employees.
- Preparing and processing Medicals both for the Employees in new visa and for expired.
- Preparing and processing Annual leave applications of employees of the company going on annual leave and employee visa cancellation.
- Preparing Site Staffs Handing Over reports with the help of Site Controllers a Site Staff went on Annual leave or resigned.
- Developing salary certificates, experience certificates and salary transfer certificate for the employees.
- Arranging and solving query's regarding employees Accommodation and Transportation.
- Solving Employees grievances on their Annual Leave or Emergency Leave, Salary, Visa and ID card renewal related issues.
- Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
- Providing information to supervisors, co-workers, and subordinates by telephone, in written form, email, or in person.
- Composing and distributing inter-departmental memorandums (e-mail, documentary and voice) ensuring timely delivery and receipt of important information while at the time maintaining confidentiality.
- Maintaining all documents/ files both manually and electronically.
- Making domestic & international flight & hotel bookings of employees.
- Typing letters, statements, schedules and general correspondence.
- Prepared weekly employee work schedules for team members.
- Composed internal and external correspondence for senior management and reviewed documentation to eliminate errors.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Coached new employees on administrative procedures, company policies and performance standards.
- Directing and managing the HR functions including employee communications, administration, employee relations and unemployment, worker management, employee's welfare, grievance management, performance appraisal, induction and so on.
Front Office Assistant
Hotel Voyage
08.2008 - 12.2008
- Performing all check-in and check-out tasks - Answering incoming phone calls.
- Directed phone inquiries, answered customer questions and scheduled appointments. Schedule appointments as requested.
- Register guests collecting necessary information (like contact details and exact dates of their stay).
- Welcome guests upon their arrival and assign rooms Provide information about our hotel, available rooms, rates and amenities.
- Respond to clients' complaints in a timely and professional manner Liaise with our housekeeping staff to ensure all rooms are clean, tidy and fully-furnished to accommodate guests' needs.
- Confirm group reservations and arrange personalized services for VIP customers and event attendees, like wedding guests Sorting incoming mail so it can be given to the proper recipient.
- Route calls to the appropriate individual or department as needed Greet incoming customers or clients as they enter the office.
- Performing a variety of clerical tasks, such as filing, copying, and organizing paperwork.
Education
Bachelor's - Accounting
Mahatma Gandhi University
Kottayam, Kerala09.2007
Skills
- MS Office (Word, Excel, PowerPoint) (10 years)
- Confidential Data Protection (10 years)
- Organisational Skills (10 years)
- Mail Processing (10 years)
- File and Database Management (10 years)
- Administrative Procedures (10 years)
- Office Machine Operation (10 years)
- Training and developmental skills (10 years)
- Communication skills (10 years)
- Data Entry (10 years)
- Work Coordination
- Report Preparation
- Community Relations
Certification
Internal Auditor Quality Management Systems Training Course (12/2015 - Present)
Languages
English - Fluent
Hindi - Fluent
Malayalam - Fluent
Arabic - Beginner
Tamil - Intermediate
Eligible To Work
Yes
Industry
- Retail (Oil & Gas & Food Division)
- Construction
- Oil & Gas
Personal Information
Date of Birth: 01/05/1986
Passport Number: M9212152
Date of Issue :29/09/2015
Date Of Expiry : 28/09/2025
Timeline
Security & Medical Admin Officer
China Eleventh Chemical Construction WLL
08.2022 - Current
HR & Administration Clerk
Al Sarooj Group LLC
03.2013 - 01.2022
HR & Administration Assistant
Altaher Group LLC
01.2009 - 02.2013
Front Office Assistant
Hotel Voyage
08.2008 - 12.2008
Bachelor's - Accounting
Mahatma Gandhi University
Internal Auditor Quality Management Systems Training Course (12/2015 - Present)
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