Overview
Work History
Education
Skills
Languages
Timeline
Generic

Priscilla Almaraz

Los Angeles,CA

Overview

5
5
years of professional experience

Work History

Office Coordinator

Dr. Squatch
01.2022 - 12.2024
  • Ensured smooth operation of executive meetings by managing scheduling and logistics.
  • Ensure efficient functioning of the reception area.
  • Gathered mail from office mailroom.
  • Organized packages efficiently in the mail room.
  • Coordinated and scheduled meetings efficiently.
  • Managed employee records.
  • Coordinated and processed essential paperwork.
  • Oversaw inventory levels of office supplies.
  • Managed office functions.
  • Routed inquiries to relevant departments efficiently.
  • Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
  • Provided administrative support to staff members, assisting with daily tasks as needed to promote productivity across the organization.
  • Tracked records, filed documents, and maintained communication between clients to manage office activities.
  • Served as a point of contact for clients visiting the office, providing exceptional customer service that led to increased client retention rates.
  • Maintained strict confidentiality of sensitive information, upholding the highest level of professionalism at all times.
  • Increased efficiency by regularly evaluating office workflows and recommending improvements as necessary.
  • Oversaw maintenance requests for office equipment, ensuring prompt repairs or replacements as needed to prevent downtime.
  • Managed office activities by maintaining communication between clients, tracking records, and filing all documents.
  • Assisted with the hiring process, conducting interviews and onboarding new employees to promote company culture.
  • Collaborated with various departments to streamline processes and improve interdepartmental communication.
  • Organized team workload and prioritized tasks to streamline office functions in deadline-driven environment.
  • Reconciled account files and produced monthly reports.
  • Enhanced communication within the team through regular meetings and detailed reporting.
  • Contributed to company growth by consistently looking for ways to improve office processes and maximize efficiency.
  • Efficiently supervised filing, sorting and handling incoming and outgoing mail.
  • Improved client satisfaction by promptly responding to inquiries and resolving issues in a professional manner.
  • Oversaw accurate and efficient database management and digital file storage to support operational and recordkeeping requirements.
  • Coordinated company events, fostering team building and boosting overall morale.
  • Created and implemented secure filing systems for sensitive employee and client documents.
  • Participated in workshops and in-service meetings to enhance personal growth and professional development.
  • Implemented inventory control measures for office supplies, reducing waste while maintaining adequate stock levels.
  • Ensured timely completion of projects by monitoring progress and facilitating collaboration among team members.
  • Supported executive staff members with calendar management, travel arrangements, and meeting coordination.
  • Managed budgeting process for office expenses, tracking expenditures to ensure compliance with financial guidelines.
  • Managed scheduling for multiple employees, ensuring optimal coverage during peak business hours.

Front Desk Agent

Disney Resort Company
10.2021 - 06.2022
  • Assisted with inquiries pertaining to hotel services, guest registration, and travel directions, or making recommendations regarding shopping, dining, or entertainment
  • Responded to inquiries regarding policies, procedures, and programs
  • Provided support with online ticket reservations, refunds, ticket price errors, and discounts for large groups

Receptionist

Fabletics
06.2020 - 02.2022
  • Managed front desk operations for two offices accommodating over 500 employees.
  • Streamline applications and validations by addressing concerns alongside the parking office.
  • Engaged with property management and building engineer to enhance efficiency in property operations.
  • Oversaw venue selection, entertainment planning, vendor coordination, and catering arrangements for events.

Office Assistant

Los Angeles Haunted Hayride
07.2019 - 12.2020
  • Streamlined communication by creating and maintaining policies, guidelines, and training materials
  • Maintained company social media and content on multiple platforms, including Facebook, Instagram, and company website
  • Improved accuracy in data entry by 50% through locating and correcting data entry errors
  • Reduced department’s quarterly expenses by 15% through cost comparison and tracking inventory

Education

Bachelor - Business

Loyola Marymount University
Los Angeles, CA
05.2008

High School Diploma - undefined

Santa Monica High School
Santa Monica, CA

Skills

  • Proficient in Microsoft Office Suite, G Suite, Slack, Zoom, and Envoy

Languages

Spanish
Professional Working

Timeline

Office Coordinator

Dr. Squatch
01.2022 - 12.2024

Front Desk Agent

Disney Resort Company
10.2021 - 06.2022

Receptionist

Fabletics
06.2020 - 02.2022

Office Assistant

Los Angeles Haunted Hayride
07.2019 - 12.2020

High School Diploma - undefined

Santa Monica High School

Bachelor - Business

Loyola Marymount University

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Priscilla Almaraz