Summary
Overview
Work History
Education
Skills
Timeline
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Priscilla Desmond

Goodyear,AZ

Summary

Talented Project Coordinator with a proven knowledge of executive support, vendor and customer communications, and reconciliation. Highly skilled at communicating with colleagues, monitoring status and achieving key milestones. Enthusiastic problem solver and talented team player with superior planning and decision-making skills.

Overview

10
10
years of professional experience

Work History

Project Coordinator

Connective Talent (American Bureau Of Shipping)
12.2022 - Current
  • Supported the Engineering Applications Vice President, Director, managers, engineers and contractors.
  • Streamlined project processes by implementing new organizational tools.
  • Enhanced team collaboration through regular meetings, fostering a positive work environment for increased productivity.
  • Maintained database and spreadsheets with accurate information and status.
  • Kept corporate information confidential, adhering to data safety measures.
  • Assisted with onboarding newly hired staff members.
  • Facilitated workshops to collect project requirements and user feedback.

Project Coordinator

PBK Architects Inc. Dba BEAM Professionals
10.2021 - 12.2022
  • Enhanced team collaboration through regular meetings, fostering a positive work environment for increased productivity.
  • Improved client satisfaction with timely updates and transparent communication throughout the project lifecycle.
  • Identified potential risks and developed mitigation strategies to minimize disruptions to project timelines.
  • Managed and composed observation reports, key notes, roof plans, and close-out documents effectively, ensuring resource allocation was optimized for maximum project success.
  • Maintained accurate documentation of all projects.
  • Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.
  • Managed competing demands and professionally adapted to frequent change, delays and unexpected events.
  • Maintained database and spreadsheets with accurate information and status.
  • Created job files for each project and maintained current data in each file.
  • Prepared meeting agendas and minutes for distribution and record keeping.
  • Established rapport and engaged with stakeholders to build lasting professional relationships.
  • Responded to requests for information on materials to inquiring parties.
  • Photocopied, distributed and emailed documents to project managers.
  • Coordinated venue and catering arrangements, speaker and attendee liaison and material distribution for meetings and events.

Administrative Assistant

HollyFrontier Refining / HF Sinclair
08.2013 - 09.2021
  • Enhanced office efficiency by streamlining administrative processes and implementing organizational systems.
  • Supported staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
  • Ensured accurate record-keeping with diligent data entry and database management for vital company information.
  • Contributed to cost reduction efforts by identifying opportunities for process improvements and negotiating vendor contracts.
  • Facilitated collaboration within the team by organizing regular meetings, maintaining meeting minutes, and tracking project progress.
  • Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
  • Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
  • Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
  • Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
  • Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
  • Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
  • Assisted with human resources tasks such as updating employee files, approving time-off requests per company policy guidelines, and scheduling all hourly employee's time.
  • Assisted with organizing company events such as Safety Family Day, Neighborhood Night Out, and team-building activities.
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.
  • Negotiated contracts with vendors and suppliers for office supplies, equipment and services.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
  • Volunteered to help with special projects of varying degrees of complexity.

Education

High School Diploma -

Central High School
Cheyenne, WY

Skills

  • Spreadsheet Tracking
  • Task Delegation
  • Flexible and Adaptable
  • Relationship Building
  • Project Coordination
  • Contract Development
  • Adobe Applications
  • Schedule Oversight
  • Team Coordination
  • Employee Scheduling
  • Procurement
  • Event Planning and Execution

Timeline

Project Coordinator

Connective Talent (American Bureau Of Shipping)
12.2022 - Current

Project Coordinator

PBK Architects Inc. Dba BEAM Professionals
10.2021 - 12.2022

Administrative Assistant

HollyFrontier Refining / HF Sinclair
08.2013 - 09.2021

High School Diploma -

Central High School

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Priscilla Desmond