Priscilla Lopez
Dixon
Summary
Dynamic project coordinator with extensive experience at Underground Electric Construction Co., LLC, driving operational excellence and enhancing team performance. Skilled in project management and documentation management, I successfully implemented innovative solutions, trained new staff, and maintained meticulous records, contributing to timely project completions and improved compliance.
Overview
22
22
years of professional experience
Work History
Lead Project Coordinator
Underground Electric Construction Co., LLC
Benicia
05.2016 - Current
- Overview: Successfully helped grow Underground Electric Co. From its established year, 2016, to the present; by training new project coordinators and providing full divisional operational support to the field crews, engineers, and project managers. Effectively met all deadlines and requirements for our client, PG&E.
- Worked effectively in team environments to make the workplace more productive.
- Prioritized and organized tasks to efficiently accomplish service goals.
- Contributed innovative ideas and solutions to enhance team performance and outcomes.
- Maintained accurate records of project documents, such as employee onboarding/offboarding tracking, allocated employee logistics (ARCOS/CMDB), inspection schedules, bid estimates/tracking, permits, PG&E scheduling workbook, USA logs and tickets, Tyndale, and meeting minutes.
- Prepared and submitted pay estimates, invoices, and work authorizations for clients, detailing costs associated with their respective projects.
- Scheduling - accurately scheduled PG&E projects in the Bay Area Region, Central Valley, Central Coast, and North Region.
- Project Field Support - assembled job packages for crews, scheduled city, county, and Caltrans notifications, scheduled traffic control, set up pre-con meetings, and made schematic maps and circuit maps.
Contract Administrative Assistant
Underground Construction Company, Inc.
Benicia
07.2015 - 05.2016
- Company Overview: Construction Engineering – specializing in Underground Gas, Fuel, and Electrical Pipeline.
- Implemented a Subcontractor Tracking Checklist to track completed/executed, pending/in review, and incomplete documentation items.
- Coordinate with sub-tier, and non-sub-tier subcontractors, project managers, and engineers in obtaining subcontractor information for new subcontract agreements and proposals.
- Ensure the subcontractor complies with safety and insurance requirements, and endorsements.
- Review subcontractor diversity and union affiliation
- Prepare and issue subcontract agreements.
- Follow up with subcontractors on missing or incomplete compliance documentation.
- Issue work authorizations for quotes, proposals, and change orders received by the requester, and follow up with requesters and sub-tiers for execution on documentation.
- Improved Subcontractor Compliance Log – by adding a Legend to color code which subcontractors are active, expired, and incomplete/canceled; and track and maintain Subcontract Compliance log on a daily basis
- Prepare weekly reports on the status of projects
- Locate and update USA North/South tickets
- Track and maintain subcontractor Gold Shovel Certification list
- Compile approved vendor list
- Prepare and maintain Staff meeting agenda updates
- Coordinate with the Safety department to improve UCCo’s safety documentation; to streamline, revise, and clarify important safety requirements for subcontractors
- Provide administrative support to all divisions
- Maintain multiple directories of electronic and hard copy contract files
- Created an administrative manual for contract position
- Construction Engineering – Underground Gas, Fuel, Electrical Pipeline
Administrative Assistant
Baldi Bros. Inc.
Beaumont
03.2006 - 04.2015
- Scheduled Badging (base passes), Airfield Driving Courses, Random Drug Testing
- Prepared & submitted AHA plans for different airfield projects
- Accurately generated, recorded, and completed – daily timesheets, equipment, and production reports to Navy and Baldi Bros
- Cost Code – Supplier Receivables
- Followed/Prepared – Administrative, Product, Closeout Submittal Procedures
- Coordinated and Provided adequate levels of Administrative support to all internal and external personnel (Air Force, Navy, Subcontractors, Baldi Bros.)
- Resolved, and facilitated any new procedures on regulations or documentation with Navy, Air Force, Baldi Bros., and subcontractors
- Processed new hire pre-employment/drug screening documentation to HR Department
- Organization – successfully implemented organization by creating pivot tables and charts for materials received on site
- Improved Baldi Bros., timesheets, by applying an Excel formula to accurately calculate data for employee classification and hours
- Prepared/Track/Record – RFI/RFP Logs, 3-Week Look Ahead Schedules, Weather Reports, ARB Reports, SWPPP Reports, Subcontractor Reports, Burn Permits, Dig Permits, USA North Renewals, Safety Evaluation Reports, and Suppliers
- Accurately Recorded, Interpreted, and Proofread - Airfield Production/Quality Control meeting minutes
- All recorded information is used for legal documentation purposes
- Resolved and consistently met scheduled deadlines
- Submit weekly/monthly Invoices, Recycle Reports to Baldi Bros
- And Navy
- Updated and maintain laboratory testing logs from Geotechnical Testing Services
Secretary
Precision Developments Inc.
Yuma
04.2003 - 03.2006
- Company Overview: Residential Development - New Sun Homes Project
- Office Management - improved and headed the office management structure at Precision Developments, Inc
- The office required organization in files and office setup
- Managed/Recorded/Tracked over 100 residential development files under construction including closed-out lots
- Schedule and fax all work orders to subcontractors
- Manage office supply inventory
- Copy & File all invoices
- Order Blue-stakes for all lots that will begin construction
- Process/Submit payroll and job applications to the corporate office
- Data entry: permit numbers, start order descriptions, blue-stake numbers, etc
- Orders/Inspections - Maintained scheduling and ordering inspections for each phase of work to subcontractors
- Inventory - Accurately tracked and ordered supplier inventory
- Invoicing/Payroll - Accurately processed and submitted subcontractor invoices and payroll
- Resolved Customer Service calls successfully
- Residential Development - New Sun Homes Project
Education
A.S Degree - Business Administration
Solano Community College
Fairfield, CA04.2025
Certificates - Receptionist, Word Processor, Secretary
TLJC - Business Office Technology
Tahlequah, OKSkills
- Microsoft Office – Excel, Outlook, PowerPoint, and Teams
- Project Coordination
- Training and development
- Scheduling expertise
- Project management
- Teamwork and collaboration
- Data entry
- Documentation management
- Office Administration
- Attention to detail
- Resource allocation
- Spreadsheet tracking
- Document preparation
- Record keeping
- Multi-operations management
- Analytical thinking
Accomplishments
- Underground Construction Co., Inc., Achieved in this position, streamlined new organizational and tracking methods, and successfully managed to fully execute subcontract agreements and safety documentation procedures for numerous subcontractors on PG&E, Southwest Gas, Hensel & Phelps, and Burns and McDonnell, and All Plains American Pipeline projects.
- Baldi Bros. Inc., Successfully managed, organized, and completed numerous projects for the Department of Defense (DoD) at Travis Air Force base, Fairfield, CA; and USMC Air Station, Yuma, AZ; the projects range from Taxiway's, Aircraft Parking Aprons, Airfield Lighting, and Runway & Assault Landing Zones.
- Precision Developments, Inc., Successfully managed and completed over 100 residential development subdivision files in the foothills of Yuma, AZ. Coordinated with subcontractors, guided and directed organization in office management with files and office setup, and accurately processed invoices and payroll.
References
- Daniel Shaw, Director, Mears Group Inc, 707-759-0760
- Pat Baldi, Owner, Baldi Bros. Inc., 201 California Ave, Beaumont, CA, 92223, Cell: 951-906-9350, Office: 951-845-9521
- Phil Pedersen, Engineering Technician, ROICC, 191 W Street, Bldg. 912, Travis AFB, CA, 94535, 916-508-8873
Employment Skills
- Developed ability to work in a fast-paced atmosphere
- Skilled in Microsoft Office 2013
- Maintained excellent customer relations and developed customer rapport
- Diplomatically resolved customer service calls in residential development
- Experienced assisting in Accounts Payable/Receivable/Bookkeeping
- Ability to follow instructions well and make decisions with no supervision
- Accurately maintained record-keeping procedures
- Improved and implemented documentation for accuracy and tracking
- Effectively developed telephone communication skills
- Proficient in meeting deadlines
- Excellent Communication/Organizational skills
- Office Management
- Skilled in Data Entry
- Trained in 10-Hr OSHA Safety Training
- Confined Space Training
Affiliations
- Writing Poetry
- Health and Wellness - I enjoy learning about holistic health remedies, and biohacking health.
Timeline
Lead Project Coordinator
Underground Electric Construction Co., LLC
05.2016 - Current
Contract Administrative Assistant
Underground Construction Company, Inc.
07.2015 - 05.2016
Administrative Assistant
Baldi Bros. Inc.
03.2006 - 04.2015
Secretary
Precision Developments Inc.
04.2003 - 03.2006
A.S Degree - Business Administration
Solano Community College
Certificates - Receptionist, Word Processor, Secretary
TLJC - Business Office Technology
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