Priscilla Whited

- I oversee payables for 14 locations averaging 15,000 a month

-Daily I generate accounting reports using an automated system for reconciliation of accounting transactions for inventory control.
-Prepare and utilize spreadsheets in Excel for cost breakdown for accounts payable invoices
-Answer phones and assist customers, managers, and coworkers resolving issues with invoices, service, or other complex situations as they arise
-Answer questions from customers or vendors via email or fax about their accounts or statements balances
-I help customers understand the company's policies and procedures regarding cash transactions, service, and accounts receivable invoices.
-Assist outside vendors for status on accounts payable disbursements and request invoice copies or purchases to get them paid in a timely manner
-I have written documentation for a training manual on how to process inventory account transactions and inventory receipting in the ADP automated system for new employees to use as a guide.
-I regularly train new employees on how to use our ADP system for inventory, accounts payable, and general ledger transactions.
-Reconcile account payables transactions from the packing slips to the automated generated reports
researching and identifying any issues
-I review accounts payable invoices and verify them for accuracy and to determine if it has the proper purchase order number for disbursement

-Generate purchase order numbers for store managers for the procurement of parts, supplies, or services
-I research discrepancies on all invoices and make the proper adjustments via the general ledger system in the ADP automated accounting system
-Balance out the cash drawers and make accounting transactions in both a spreadsheet and in the receivables module of the ADP financial accounting system
-Daily I research issues, both simple and complex, that either customers or managers need resolution or I make sure to gather all the proper accounting data and documentation for follow-up resolution.
-Daily I have to prioritize my workload based on deadline or importance of the accounting processes, such as paying vendors in a timely manner to receive all discounts available

-Review time sheets, work charts, wage computation, and other accounting information for accuracy and to detect and reconcile payroll discrepancies.
-Verify attendance, hours worked, and pay adjustments, and post payroll accounting transactions into the Peachtree automated accounting system
-Prepare and process new hire documentation and training manuals
-Biweekly process employee payroll accounting data from Excel spreadsheet to the Peachtree system
-Process and prepare payroll disbursements to the employees using the automated accounting system
-Compile employee time, production, and payroll data from time sheets and other records.
-Distribute and collect timecards each pay period and make employee schedules using a spreadsheet, verifying sales from previous years to budget the appropriate amount of hours for each department
-Issue and record adjustments to pay related to previous discrepancies or retroactive increases.
-Provide information to employees and managers on payroll matters, tax issues, benefit plans, and collective agreement provisions via either phone, word document, or email
-Keep track of leave time, such as vacation, personal, and sick leave, for employees using the Excel spreadsheet
-Record employee information, such as exemptions, transfers, and resignations, to maintain payroll records again verifying for accounting data accuracy
-Complete time sheets showing employees' arrival and departure times.
-Prepare and balance period-end reports, and reconcile issued payrolls to bank statements using the accounting ledgers and payroll data obtained from the Peachtree accounting system
-Keep informed about changes in tax and deduction laws that apply to the payroll process.
-Maintained employee personnel files, both paper and electronically, I was responsible for adding new employees to the accounting system and making any changes or deletions, such as raises or terminations. I also had to make sure I had the required documentation required by the Federal Government or other state agencies

-Compile statistical reports, statements, and summaries related to pay and benefits accounts, and submit them to appropriate departments for verification and reconciliation
-Process monthly, quarterly, and yearly payroll taxes including w-2's using an automated system to review payroll data for accuracy
-Answer phone and assist customers with orders for merchandise and services, providing good customer service in assisting with resolution for complex problems, such as non delivery or declined credit card
-Used the point of sale system to assist customer in paying for cash accounting transactions
-Inventoried and procured supplies for the store, such as envelopes, printer ribbons, and payroll checks and w-2s
-Review accounts payable invoices for accuracy, researched any discrepancies for proper disbursement

-Review time sheets, work charts, wage computation, and other information for accounting accuracy to detect and reconcile payroll discrepancies.
-Process paperwork for new employees and enter employee information into the SAP financial accounting system.
-Compute wages and deductions, and enter accounting data into system
-Process and issue employee paychecks and statements of earnings and deductions.
-Keep track of leave time, such as vacation, personal, and sick leave, for employees.
-Record employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records.
-Provide information to employees and managers on payroll matters, tax issues, benefit plans, and collective agreement provisions.
-Keep informed about changes in tax and deduction laws that apply to the payroll process.
-Complete time sheets showing employees' arrival and departure times.
-Prepare and balance period-end reports, and reconcile issued payrolls to bank statements.
-Complete, verify, and process forms and documentation for administration of benefits such as pension plans, and unemployment and medical insurance.
-Responsible for union and pension deductions and reporting.
-Researched and identified issues with inventory receipting by each plant
-Reconciled the inventory accounts monthly to the balances in the general ledger to the balance of our internal Excel spreadsheets
-I trained new employees on the proper use of the SAP accounting system and the processing of accounts payable disbursements
-Once per week I served as the substitute for the receptionist and answered all incoming calls via switchboard system. I assisted and answered customers questions or transferred them to the appropriate employee within our company.
-I was responsible for reconciling the credit card statement to the travel and expense reports sent in by employees. I also had to verify all receipts for accuracy.
-I assisted the Human Resource manager in making hotel arrangements for our managers for our monthly, quarterly or annual meetings. I also assisted in making travel arrangements for SAP training at our headquarters in Bethlehem, PA.
-I assisted customers, managers, and vendors via phone or email to resolve any issues, both simple and complex. I would research and gather all accounting data I need to provide the proper resolution.
-Entered account payables data and invoices into the accounting system and processed the proper disbursement following the guidelines set by the company and obtaining the proper approvals
-Daily I would use spreadsheets to track inventory transfers from each location