Summary
Overview
Work History
Education
Skills
Timeline
Generic

Rabecka Jones

Woodhull,IL

Summary

Experienced Payroll Manager skilled in maintaining compliance and meeting deadlines. Resolves company and employee issues with a focus on accuracy. Proficient in processing deductions, leave, garnishments, and liabilities. Highly-motivated with strong work ethic and exceptional interpersonal skills.

Overview

12
12
years of professional experience

Work History

Payroll Administrator

Northwest Mechanical
Davenport, Iowa
01.2024 - Current
  • Processed payroll information including salary, deductions, bonuses and vacation time for over 500 employees.
  • Conducted audits to ensure accuracy of payroll data.
  • Prepared monthly reports on payroll costs for management review.
  • Verified employee hours worked against timesheets provided by supervisors.
  • Resolved discrepancies between payroll records and employee inquiries.
  • Updated employee profiles with changes in job titles or salaries as required.
  • Reviewed wage garnishments and court orders to ensure compliance with legal requirements.
  • Performed administrative tasks such as filing, copying, scanning. for the Payroll Department.
  • Responded to questions from employees about their paychecks or deductions via email or phone calls in a timely manner.
  • Processed employee rehires, transfers, terminations and withholdings.
  • Managed payroll for employees at different locations.
  • Provided information by answering employee questions about payroll-related matters.
  • Coordinated child support deductions and distributed wage assignments.

Executive Administrative Assistant

Muscatine Power and Water
Muscatine, IA
11.2022 - 12.2023
  • Provided secretarial support to the executive staff including composing correspondence, memos, presentations, reports and other documents as requested.
  • Greeted visitors upon their arrival; directed them to the appropriate destination or person; provided general information about the organization when necessary.
  • Assisted with special projects such as researching topics or creating presentations for management review.
  • Maintained up-to-date contact lists of vendors and suppliers while coordinating orders as required by executives.
  • Answered incoming telephone calls from internal and external customers promptly and professionally; transferred calls appropriately; responded to inquiries in a timely manner.
  • Managed incoming mail by sorting out items that needed immediate attention or forwarding it on to the appropriate department or individual for action or response.
  • Established procedures for maintaining files of all office correspondence, memorandums, agreements, contracts., ensuring easy access when needed.
  • Created spreadsheets using Excel software programs including formulas, macros and pivot tables.
  • Assisted in preparing marketing materials such as brochures and flyers for distribution at trade shows and other events.
  • Managed director's calendar and prepared meeting agenda and materials.
  • Arranged appropriate travel, visas, agendas, necessary contacts and other information for executive travel.
  • Coordinated meeting and work schedules for staff teams and executives.
  • Managed external contacts and kept track of periodic communication needed for priority actions.
  • Made travel arrangements for employee trips and conferences.
  • Created PowerPoint presentations used for diverse business needs.
  • Created newsletters to share company updates and events.
  • Maintained company confidence and protected business operations by keeping sensitive information confidential.
  • Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
  • Set up meeting and event logistics for senior management and updated calendars.
  • Screened phone calls for executives to instantly identify priority clients and filter out spam calls.
  • Tackled and addressed top-level, high-priority issues with professional administrative discretion.
  • Managed and tracked expenses to meet company budget requirements.
  • Revised and maintained master calendar to coordinate meetings across multiple time zones.
  • Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
  • Managed daily invoices, reports and proposals.
  • Facilitated board meeting agendas and distributed support materials in advance for successful sessions.
  • Entered customer information and updates in database system to track leads, interactions, relationships and propel sales opportunities.
  • Leveraged word processing software to create proposals, letters and memos.
  • Obtained signatures for financial documents and internal and external invoices.
  • Conducted research and collected and analyzed data to prepare reports and documents.
  • Made travel arrangements to provide executives seamless and travel policy-approved business trips.

City Clerk

City of Kewanee
Kewanee, IL
06.2019 - 09.2022
  • Assisted with clerical duties at city hall by performing copying, scanning, faxing and data entry tasks and scheduling appointments.
  • Prepared reports, correspondence, executive summaries, agenda and agenda packet materials and processed mail and routed correspondence to correct office or department.
  • Supported municipal operations by processing financial transactions, reconciling vendor invoices, delivering on-call clerical support to district offices and assisting with month-end accounting.
  • Prepared ordinances, resolutions and proclamations to be executed, recorded, archived and distributed.
  • Deposited funds into bank account on consistent basis.
  • Recorded meeting minutes for distribution to officials and staff members.
  • Prepared lists of overdue accounts, license suspensions and issuances.

Financial Service Officer

IH Mississippi Valley Credit Union
Galesburg, IL
06.2012 - 06.2019
  • Discussed financial needs and goals to present investment options aligned with clients' financial status.
  • Interviewed clients to determine income, expenses, financial objectives and risk tolerance in order to develop successful financial plans.
  • Received and processed deposits, withdrawals and loan payments, keeping financial records up-to-date.
  • Maintained friendly front-line coverage by greeting and assisting walk-in customers, promoting good first impressions with clients.
  • Demonstrated expertise in product knowledge and sales to identify and recommend appropriate products and services to clients.
  • Implemented cutting-edge financial strategies to grow and develop long-lasting, value-based client relationships.
  • Cross-sold bank products and services based on customer needs to boost sales.

Education

Marketing Certificate - Buisness/Marketing

Hy-Vee University
Des Moines, IA
01.1999

BBA - Business Admin

Bradley University
Peoria, IL
05.1997

High School Diploma -

Alwood High School
Woodhull, IL
05.1993

Skills

  • Bank deposits
  • Reporting
  • Data review
  • Payroll software proficiency
  • Payroll Processing
  • Employee Onboarding
  • Benefits Administration
  • Office management
  • Account management
  • Conflict resolution

Timeline

Payroll Administrator

Northwest Mechanical
01.2024 - Current

Executive Administrative Assistant

Muscatine Power and Water
11.2022 - 12.2023

City Clerk

City of Kewanee
06.2019 - 09.2022

Financial Service Officer

IH Mississippi Valley Credit Union
06.2012 - 06.2019

Marketing Certificate - Buisness/Marketing

Hy-Vee University

BBA - Business Admin

Bradley University

High School Diploma -

Alwood High School

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Rabecka Jones