Rachael Rohrer

Responsible for assisting the Procurement team.

• Run reporting and calculate the supplier allowance billbacks for purchases of products
• Sending the billbacks in for payment and track payments made
• New item set up
• Update pricing in Gemini
• Place supplier Purchase Orders
• Verify Purchase Order confirmations

Responsible for assisting the Receiving Department with administrative tasks

• Receive the current days Purchase Orders
• Scan the Purchase Order paperwork as a PDF into the I drive
• Assist with the driver check in process
• Assist in scheduling delivery appointments
• Communicate to the receivers the inbound loads that arrive, by using the two way radio
• Manage the Receiving Billings
• Communicate through email to the Purchasing Department of any damages on load or product holds
• Create the next days Inbound Receiving Schedule
• Assist in running the temp trackers by using the appropriate software programs
• Run the Receiving daily reports
• Assist the warehouse administrator by preparing the short on load and mispick credits

Responsible for assisting 3rd Shift Management with administrative tasks

• Sort pick labels and pallet maps for the order selectors
• Document specific instructions on the corresponding pallet maps
• Mark product 'Out of stock', enter catch weights and release invoices by using the AL100 database
• Handed out pick orders to the order selectors
• Documented case corrections and made adjustments in the Kronos payroll processing program
• Printed the next days Purchase Orders for the receiving department
• Assist the warehouse administrator by preparing the short on load and mispick credits by using AL100, Oracle and Excel.

Responsible for entering new loads and dispatching them to the drivers

• Imputed new load tenders by using the Axon software program
• Verified the location of drivers by using the People Net Fleet Management system
• Dispatched loads to drivers by using Axon
• Communicated to the drivers their next load by calling them
• Answered emails and phone calls as needed.

Responsible for managing the transportation payroll for nearly 160 employees

• Verified imported payroll data for accuracy by analyzing the daily dispatch, route ID’s, miles driven, hours, stops and products delivered
• Prepared drivers for next day delivery routes including route instructions, hazmat alerts, customer invoices and customer building access keys
• Monitored and corrected driver logs by using Omnitracs to allow payroll to process electronically
• Imported the drivers Idle bonus data from Excel to Kronos software and verified data for accuracy
• Scheduled backhaul appointments with suppliers
• Compiled data from multiple software programs into an Excel data sheet for the KPI report
• Trained managers and administration on the Kronos Payroll System and management of data
• Interacted with walk in customers to process orders as needed
• Documented late routes daily by using Excel and emailed the late route information to the Customer Service, Sales and Transportation departments
• Prepared employee written warning notices for management to administer
• Updated checklist for the drivers Weekly Reports and helpers Time Sheets, as being turned in
• General filing