Rachel Alexandre
Norfolk,MA
Summary
Efficient Administrative and Event Manager With over a decade of experience in office operations, Board of Directors meeting planning management and expertise in project Management. Skilled in coordinating administrative procedures, streamlining workflow processes, and implementing cost-saving measures. Demonstrated ability to enhance communication between departments, resulting in optimized operational workflows.
Overview
22
22
years of professional experience
Work History
Sr. Manager of Administration & Corporate Events
Cerevel Therapeutics (Start-up)
Cambridge , MA
01.2019 - 01.2024
- Serve as pivotal support to the Chairman & CEO, enhancing efficiency by focusing on the details of daily operations.
- Focus on organizing and optimizing the Chairman and CEO's schedule, ensuring meetings are productive, and follow-ups are diligently executed.
- Ensure to provide administrative support to the Chairman & CEO, relieving him of scheduling and logistical burdens, and allowing him to concentrate more on leadership responsibilities.
- Provide insights on business operations and preparing executive meetings with key updates from executive teams.
- Serve as board liaison, Manager, for all board-related activities. Serves as the primary staff contact on all Board-related matters with the CEO, Board of Directors, and executive team members.
- Collaborate with the Chief Business Officer to ensure that strategic and operational decisions are aligned, facilitating cohesive execution of the organization's goals.
- Serve as Head of companywide events: Manage all aspects of companywide in-person and online event planning and execution, including budgeting, site selection, content and program management, audio/visual production, registration, logistics, and post-event evaluation.
- Manage the company's corporate events staff in the organization's business processes, customer service standards, and quality assurance protocols.
Executive Assistant to HEAD of R&D (promoted to Mgr. of operation in 2018)
Biogen
01.2017 - 01.2019
- Oversee and support all administrative duties in the Head of R&D's office, and ensure that the office is operating smoothly. Evaluate department staff.
- Manage travel and related logistics, and prepare detailed expense reports with timely follow-up.
- Act as a liaison between the Office of the Head of R&D, external stakeholders, and the CEO's office.
- Coordinated with internal departments on a regular basis to ensure efficient functioning of day-to-day operations.
- Prepare quarterly Science & Comm. Board meeting materials.
- Acted as a liaison between the executives and internal and external stakeholders to facilitate communication flow.
Administrative LEAD to R&D (Neuroscience) Department
Pfizer Inc.
Cambridge , MA
01.2016 - 01.2017
- Managed the operations and procedures of the Neuroscience office to ensure organizational effectiveness and efficiency.
- Developed, implemented and maintained administrative systems, policies and procedures.
- Heavy calendar management for the Executive Vice President of Neuroscience/R&D.
- Organized travel arrangements for EVP of Neuroscience, including flight, hotel bookings, and car rentals.
- Supervised day-to-day workflow of office personnel ensuring deadlines are met efficiently.
- Developed administrative team to support corporate growth and objectives.
Project Administrator
Shawmut Design & Construction
Boston, MA
01.2014 - 01.2016
- Responsible for managing, leading, and developing the office operations, including facilities, office services, reception, secretaries, and executive assistants.
- Developed and maintained project plans, schedules, budgets, and other documents to ensure successful completion of projects.
- Organized team meetings and ensured timely delivery of deliverables from each team member.
- Interfaced with suppliers and vendors to coordinate services required by the project team.
- Served as single point of contact for project scheduling and changes to maintain oversight while keeping progress on track.
Executive Specialist to Head of HR
Dana-Farber Cancer Institute
Boston , MA
01.2011 - 01.2014
- Managed the calendar, appointments, and meetings for Chief HR Officer, ensuring efficient scheduling and coordination.
- Partnered with internal communications to draft and send communications on behalf of the company executive(s), and coordinate quarterly leadership meetings, all-hands meetings, and the like.
- Advocated for employee needs and benefits, promoting engagement, transparency and interactive communication.
- Provided guidance on organizational design, change management, succession planning, talent management, and compensation practices.
- Developed and implemented HR strategies and initiatives aligned with the overall business strategy.
- Organized team building activities to promote collaboration among different departments within the organization.
Manager of Operation
Cephalon Inc.
Paris, France
01.2002 - 01.2011
- Manage the office and business operations and activities for the Paris, France R&D Extended office.
- General and Administrative operations (i.e. Facilities, human resources, and continuous process improvement.
- Provide direct support to Board meetings
- Provided leadership and direction to staff members to ensure successful completion of projects on time and within budget.
- Prepared monthly reports detailing departmental budget status, progress towards goals, and any issues or challenges encountered.
- Serve as project manager on larger efforts involving workspace planning and renovation, involving coordination with architects, general contractors, and property management.
Education
Project Management -
Wentworth Institute of Technology
Business Technology Finance (Certificate) -
Skills
- Strong analytical skills
- Strong written and verbal communication skills
- Operations Planning
- Corporate Communications
- Documentation And Reporting
- Creativity
- Leadership
- Organization
- Problem Solving
- Talent Development
- Reporting oversight
- Strategic Planning
Timeline
Sr. Manager of Administration & Corporate Events
Cerevel Therapeutics (Start-up)
01.2019 - 01.2024
Executive Assistant to HEAD of R&D (promoted to Mgr. of operation in 2018)
Biogen
01.2017 - 01.2019
Administrative LEAD to R&D (Neuroscience) Department
Pfizer Inc.
01.2016 - 01.2017
Project Administrator
Shawmut Design & Construction
01.2014 - 01.2016
Executive Specialist to Head of HR
Dana-Farber Cancer Institute
01.2011 - 01.2014
Manager of Operation
Cephalon Inc.
01.2002 - 01.2011
Project Management -
Wentworth Institute of Technology
Business Technology Finance (Certificate) -
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