Rachel Bennett
Modesto,CA
Summary
Diligent Grants Manager with a proven track record in managing office operations and providing comprehensive administrative and compliance support.
Experienced with managing diverse tasks and supporting team initiatives. Utilizes organizational skills and attention to detail to enhance operational efficiency. Track record of effective collaboration and problem-solving in fast-paced settings.
Overview
18
18
years of professional experience
Work History
Sr. Grants Associate
Abbott Med Device Grants
03.2023 - Current
- Performed all levels of grant preparation and review using the Blackbaud grant review database.
- Evaluated grant proposals and made funding recommendations based on alignment with organizational priorities.
- Managed internal audit process.
- Met with auditors, processed sample selection and met with internal stakeholders.
- Lead weekly grant review meetings and monthly Grant review Committee for6 Medical Device business units.
- Performed all Grant Coordinator functions and processed monthly meeting close.
- Attended finance meetings to review LBE and met with Grant manager to cross check all payments and budget standings.
- Processed all grant award payments for Fellowships/Professional Education and Charitable grant awards.
- Processed Letters of Agreement to full execution.
- Processed Sunshine reportable data for Fellowship payments to be provided to Government transparency for Open payment reporting.
- Assisted with creation of grants scorecard utilized to grade the importance, relevance and priority to the Vascular business unit. Scores assisted in decision to fund and at what level.
- Managed OUS Product Donation process and streamlined the regulatory process for review to maximize processing time and maintaining compliance for all stake holders involved.
- Performed training for existing employees on new tasks as well as new hire training.
- Strategic review of all agendas to identify related therapy areas and code grants accordingly.
- Established customer survey to determine areas for improvement and customer satisfaction.
Grant Coordinator
Abbott Med Device Grants
01.2021 - 03.2023
- Performed preliminary checks of all incoming grants to verify accreditation/non-profit status and prepared for next level review.
- Performed full check on Charitable donation grants and prepared for committee review.
- Managed Product donation process for U.S and OUS missions.
- Performed monthly meeting close and distributed notifications and Letters of agreement to all requestors of approval/decline of funding.
- Managed all payments from creation of payment documentation to check request.
- Performed cash flow comparison to completed LOAs to confirm payment need for each month.
- Fielded all payment inquiries.
- Managed shared inbox and responded to requestors accordingly.
- Assisted in Fellowship process by performing full check of submitted documents and coding for associated business unit review.
- Assisted with Audit inquiries pulling supporting documentation for sample selection.
- Fielded all incoming calls to the grants hotline.
- Communicated with internal stakeholders.
- Presented in weekly grant review meetings.
- Conducted routine compliance reviews of grant programs.
- Established and maintained electronic files for grant-funded projects for tracking and reporting.
- Continuously improved professional skills through participation in workshops, webinars, conferences, and other relevant learning opportunities, staying up-to-date on industry trends and best practices.
Administrative Assistant II
Guidant/Abbott Vascular/Structural Heart
02.2007 - 09.2021
- Managed email flow of VP/ECO and prioritized by importance
- Acted as informed source of company policies and procedures by answering routine questions or routing to appropriate employees for answers
- Expanded knowledge into Compliance by reviewing and approving payments to Healthcare Professionals via Xiam payment system
- Performed coaching on U.S Policies and Procedures as well as entered and tracked compliance violation incidents using NAVEX/Ethics Point database.
- Supported team during internal audits including tracking supporting documentation, and notification follow-up
- Performed monitoring tasks from initial monitoring to notification and remediation
- Monitoring done using Power BI and One Concur databases In conjunction with internal designers, created Medical Device OEC SharePoint site
- Maintained all travel related expenses
- Interacted with key stakeholders by phone, email or in-person to provide information on compliance related inquires.
- Organized Compliance related functions to educate both on-site and field staff on Ethics & Compliance policies and procedures. Developed on site interactive games, and on line Kahoot challenges to encourage participation and education.
Education
Double Major - English/Psychology
Evergreen Valley College
San Jose, CASkills
- In depth Blackbaud knowledge
- Concur invoice payment processing
- Strong Ethics & Compliance knowledge
- Professional and Courteous Research and Analytical Skills
- Document and File Management Report Preparation
- Ease with Computers and Technology
- Strong Verbal and Written Communication
- Confidentiality and Data Protection
- Microsoft Office Suite Correspondence Writing Work
- New Hire training
- Attention to detail Multi-tasking Able to manage multiple tasks with clear direction with prioritization
- Finance knowledge relating to LBE and budget
Timeline
Sr. Grants Associate
Abbott Med Device Grants
03.2023 - Current
Grant Coordinator
Abbott Med Device Grants
01.2021 - 03.2023
Administrative Assistant II
Guidant/Abbott Vascular/Structural Heart
02.2007 - 09.2021
Double Major - English/Psychology
Evergreen Valley College
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