Rachel Brown
Sedona,AZ
Summary
Organized and composed transaction coordinator pursuing a wedding planner position, with a strong background in detailed planning, deadline management, and client coordination. Known for staying calm amid chaos, thriving on checklists, and creating seamless experiences for diverse clients through thoughtful organization, and proactive communication. Aiming to leverage extensive planning, organization, and multitasking skills in a wedding planner role. Adept at managing complex details, maintaining clarity in fast-paced environments, and collaborating with a wide range of clients to bring meaningful events together smoothly and efficiently.
Overview
10
10
years of professional experience
1
1
Certification
Work History
Transaction Coordinator
Works Real Estate
Remote
11.2024 - 12.2025
- Create real estate transaction timelines.
- Handle all immediate scheduling and contract timeline issues.
- Guide clients through the entire process.
- Proactively fix any issues with contract contingencies with calmness.
- Review all contracts.
- Create all social media and website content.
- Stay in contact with clients, escrow, and lenders to ensure all timelines are met.
Lead Sales Coordinator/Website Creator
Vestus Investments
Remote
01.2023 - 01.2024
- Update and maintain website content and information to ensure accuracy and relevance.
- Communicate daily with investors, providing timely updates on sales and market developments.
- Track and manage all real estate contracts, ensuring compliance and timely follow-ups.
- Conduct daily calls with investors to share new information and recap current sales activities.
- Schedule and coordinate photo shoots, inspections, property staging, and open houses.
- Organize and set up weekly meetings and conferences, ensuring smooth execution and communication.
Transaction Coordinator/ Sales Associate
Redfin
Remote
01.2019 - 01.2023
- Serve as the primary point of contact for sellers, buyers, and third-party vendors.
- Audit and review all new contracts for accuracy and compliance.
- Schedule and coordinate agent-client meetings.
- Distribute market forecasts and updates to clients and stakeholders.
- Facilitate and schedule property inspections, appraisals, open houses, and company events.
- Organize and coordinate company meetings and events, ensuring smooth logistics.
- Resolve customer service issues promptly to maintain client satisfaction and strong relationships.
- Organizing and planning team events
Executive Assistant to CEO
Remote Services
01.2016 - 01.2019
- Manage and prioritize the CEO's schedule, travel arrangements, and calendar to optimize time management and efficiency.
- Serve as the direct point of contact for all clients, managing communications and addressing inquiries.
- Plan and coordinate company events and travel logistics, ensuring seamless execution.
- Oversee and manage all client correspondence, including emails and scheduling.
- Plan and coordinate successful events, including staff meetings, conferences, and corporate gatherings.
- Update and maintain company website and social media platforms to ensure current and relevant content.
- Meet with vendors to coordinate event logistics and maintain professional relationships.
Education
Bachelors - Communication and Hospitality
University of Arizona
01.2014
High School Diploma -
Bellarmine Preparatory
01.2010
Skills
- Highly organized
- Excellent communication skills
- Time management
- Self-motivated
- Outgoing, personable
- Extremely accurate
- Works well in high-paced work environments
- Customer service
- Vendor management
- Scheduling coordination
- Extreme attention to detail
- Adaptability
- Professionalism
- Conflict resolution
- Planning and coordination
- Client communication
- Event organization
- Detail orientation
- Conflict mediation
- Attention to detail
References
References upon request
Certification
Washington State Real Estate Broker License
Timeline
Transaction Coordinator
Works Real Estate
11.2024 - 12.2025
Lead Sales Coordinator/Website Creator
Vestus Investments
01.2023 - 01.2024
Transaction Coordinator/ Sales Associate
Redfin
01.2019 - 01.2023
Executive Assistant to CEO
Remote Services
01.2016 - 01.2019
Bachelors - Communication and Hospitality
University of Arizona
High School Diploma -
Bellarmine Preparatory